At a Glance
- Tasks: Support senior leaders with admin tasks, manage diaries, and coordinate meetings.
- Company: Join a sustainable design and engineering firm making a global impact.
- Benefits: Competitive salary, professional development, and a vibrant office culture.
- Other info: Opportunity to engage in social events and contribute to team wellbeing.
- Why this job: Be the backbone of a dynamic team while enhancing your organisational skills.
- Qualifications: Experience in admin roles and strong communication skills are essential.
The predicted salary is between 30000 - 40000 € per year.
We deliver sustainable design, engineering and consultancy solutions to a global portfolio of clients while improving the quality of life for millions of people.
This Executive Assistant position provides comprehensive administrative and organisational support to senior leaders and programme teams. The role manages diaries, coordinates meetings, supports onboarding, leads internal communication activities and maintains a professional office environment.
Location Requirement
You will be required to attend project sites 3 days per week. You must be located within a commutable catchment area of Dartford / Lakeside / Grays / Chafford Hundred.
Role Accountabilities
- Executive & Team Support: Manage complex diaries for the Programme Services Director, including meeting preparation, prioritisation and forward planning. Organise and coordinate meetings for PSD, the PMO Team, People Team and Integration Team, ensuring agendas, logistics and materials are prepared in advance. Provide PA cover for the Programme Director and the Executive Director as required.
- Office Operations & Communications: Lead office communication activities including surveys, monthly health MOT updates and Lunch & Learn sessions. Check in guests to the office and act as a welcoming point of contact for external visitors. Manage the Essex Meeting Room, including scheduling and oversight of bookings for the PSD and Programme Director. Provide printing and document management support.
- Onboarding & Staff Engagement: Facilitate introductions and office tours for new starters. Support People Team activities, including scheduling inductions and coordination of onboarding tasks. Serve as Social Ambassador on the Health and Wellbeing Committee, helping plan and deliver engagement initiatives. Lead organisation of key social events, including the annual Summer BBQ.
- Documentation & Systems: Create and maintain organisational charts, ensuring accuracy and version control. Produce PowerPoint slide decks and meeting packs to a high professional standard. Manage ad-hoc domestic and international travel bookings as required.
Qualifications & Experience
- Demonstrated experience as an Executive Assistant, Team Assistant, PMO Administrator or similar administrative support role.
- Proven track record in diary management for senior leaders or multiple stakeholders.
- Experience organising meetings, events and office-based activities.
- Previous involvement in onboarding processes, team engagement or wellbeing-focused initiatives.
- Experience producing polished PowerPoint presentations and documentation.
- Familiarity with office management responsibilities and customer-facing reception-style tasks.
- Experience coordinating travel arrangements (UK and international) is desirable.
Skills
- Exceptional organisational and time-management skills, with the ability to multitask and prioritise effectively.
- Strong communication skills, both written and verbal, with confidence interacting across all levels of the organisation.
- Proficiency in Microsoft Office Suite, particularly Outlook, PowerPoint and Excel.
- Attention to detail for document formatting, organisational chart management and meeting preparation.
- Proactive problem-solving ability, anticipating needs and identifying solutions ahead of time.
- Stakeholder management skills, maintaining professionalism with senior leaders and external partners.
- Event coordination capabilities, from planning to execution.
- Discretion and confidentiality when handling sensitive information.
Application Requirements
Applicants must have the right to work in the UK.
Personal Assistant / Executive Assistant employer: Arcadis
As a leading provider of sustainable design and engineering solutions, we pride ourselves on fostering a collaborative and inclusive work culture that prioritises employee well-being and professional growth. Located within the vibrant catchment area of Dartford, Lakeside, Grays, and Chafford Hundred, our team enjoys a dynamic environment with opportunities for meaningful engagement through social events and health initiatives, making us an excellent employer for those seeking to make a positive impact in their careers.
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant / Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through mutual contacts. Let them know you're on the lookout for an Executive Assistant role, and who knows? They might just have the perfect opportunity waiting for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their projects and values so you can show how your skills align with their mission. This will help you stand out as a candidate who truly gets what they’re about.
✨Tip Number 3
Practice your interview skills with a friend or in front of a mirror. Focus on articulating your experience in diary management, event coordination, and communication. The more comfortable you are, the better you'll perform when it counts!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Personal Assistant / Executive Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the role of Personal Assistant. Highlight your experience in diary management, event coordination, and any relevant administrative support roles. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific experiences that relate to the job description and show us your enthusiasm for joining our team.
Showcase Your Communication Skills:Since strong communication is key for this role, make sure your application reflects that. Use clear and concise language, and don’t forget to proofread for any typos or errors. We love attention to detail!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at Arcadis
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Personal Assistant or Executive Assistant. Familiarise yourself with diary management, meeting coordination, and office operations. This will help you answer questions confidently and demonstrate your suitability for the role.
✨Showcase Your Organisational Skills
Prepare examples that highlight your exceptional organisational and time-management skills. Think of specific instances where you successfully managed multiple tasks or coordinated events. This will show the interviewer that you can handle the complexities of the role effectively.
✨Practice Your Communication Style
Since strong communication skills are crucial for this position, practice articulating your thoughts clearly and concisely. You might want to rehearse common interview questions with a friend or in front of a mirror to ensure you come across as confident and professional.
✨Be Ready to Discuss Technology Proficiency
Brush up on your knowledge of Microsoft Office Suite, especially Outlook and PowerPoint. Be prepared to discuss how you've used these tools in previous roles, particularly in creating presentations or managing schedules. This will reassure the interviewer of your technical capabilities.
