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For Companies At a Glance
- Tasks: Support daily operations with travel bookings, meeting prep, and general admin tasks.
- Company: Join a fast-paced tech company in Bristol known for innovation and collaboration.
- Benefits: Enjoy a dynamic work environment with opportunities for growth and development.
- Why this job: Be part of a thriving team where your contributions make a real impact.
- Qualifications: Previous office admin experience and strong organisational skills are essential.
- Other info: This role requires daily onsite presence in a vibrant office setting.
The predicted salary is between 28800 - 43200 £ per year.
Location: Bristol, UK – Onsite
Reports to: Executive Assistant to Directors
About the Company
ARCA Resourcing is working on behalf of a high-growth, technology-driven client based in Bristol. The company operates in a fast-paced, innovation-led environment, delivering high-performance systems and solutions to a global customer base. Known for its collaborative and hands-on culture, the business has built a strong reputation for technical excellence and continuous development. With an expanding team and growing international presence, it offers a dynamic and rewarding place to work.
The Role
We are looking for a proactive and highly organised Office Administrator to support the smooth running of our client’s day-to-day operations. Working closely with the Executive Assistant to Directors, the successful candidate will provide essential administrative and facilities support across the organisation.
Key Responsibilities
- Manage and coordinate travel bookings, including international arrangements, accommodation, and local transport
- Prepare meeting spaces and organise refreshments for on-site meetings and client visits
- Greet visitors and coordinate hospitality arrangements as required
- Maintain stock levels of office supplies and consumables, ensuring timely reordering
- Assist with office layout planning, desk setup, and moves, including support during periods of expansion
- Keep IT equipment records and asset tracking systems up to date
- Sort and distribute incoming post and deliveries
- Provide general administrative support across office operations, facilities, and health & safety functions
- Support staff offboarding processes, including equipment return and organising farewell arrangements
- Manage the signing process for visitor NDAs
- Assist with planning and coordination of internal social and team events
Key Skills and Experience
- Previous experience in a similar office-based administrative role
- Excellent organisational skills and the ability to manage multiple tasks
- Strong written and verbal communication skills
- Proficient in Microsoft Office (Word, Excel, Outlook)
- Strong attention to detail and ability to work with minimal supervision
- Discreet, professional, and trustworthy when handling sensitive or confidential information
- A proactive approach with a positive, can-do attitude
The role requires daily presence onsite.
Why Apply?
This is a fantastic opportunity to join a thriving and collaborative company that values initiative, teamwork, and continuous improvement. You’ll be a key part of a growing organisation where your work will directly contribute to a positive and efficient working environment.
Contact Detail:
ARCA Resourcing Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator
✨Tip Number 1
Familiarise yourself with the company culture and values. Since the role is in a collaborative and hands-on environment, demonstrating your understanding of teamwork and innovation during any interactions can set you apart.
✨Tip Number 2
Prepare to discuss your organisational skills in detail. Given that the role requires managing multiple tasks, think of specific examples from your past experiences where you successfully juggled various responsibilities.
✨Tip Number 3
Showcase your proficiency in Microsoft Office by being ready to discuss how you've used these tools effectively in previous roles. Mention any specific projects or tasks where your skills made a significant impact.
✨Tip Number 4
Be prepared to demonstrate your proactive approach. Think of instances where you took the initiative to improve processes or solve problems in your previous roles, as this aligns well with the company's focus on continuous improvement.
We think you need these skills to ace Office Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in office administration. Focus on skills like organisation, communication, and proficiency in Microsoft Office, as these are key for the role.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive approach and positive attitude. Mention specific examples from your past roles that demonstrate your ability to manage multiple tasks and support a team effectively.
Highlight Relevant Skills: In your application, emphasise your strong attention to detail and ability to handle sensitive information discreetly. These traits are crucial for the Office Administrator position.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your professionalism and attention to detail.
How to prepare for a job interview at ARCA Resourcing Ltd
✨Showcase Your Organisational Skills
As an Office Administrator, your ability to manage multiple tasks is crucial. Prepare examples from your previous roles where you successfully organised schedules, managed travel bookings, or coordinated events. This will demonstrate your capability to handle the responsibilities outlined in the job description.
✨Communicate Clearly and Professionally
Strong written and verbal communication skills are essential for this role. During the interview, practice articulating your thoughts clearly and professionally. You might be asked to explain how you would handle sensitive information, so be ready to discuss your approach to confidentiality.
✨Demonstrate a Proactive Attitude
The company values a proactive approach, so be prepared to share instances where you took the initiative to solve problems or improve processes in your previous roles. Highlighting your can-do attitude will resonate well with the interviewers.
✨Familiarise Yourself with Microsoft Office
Since proficiency in Microsoft Office is a key requirement, ensure you are comfortable discussing your experience with Word, Excel, and Outlook. You could even mention specific tasks you've accomplished using these tools, such as creating reports or managing spreadsheets.
