At a Glance
- Tasks: Support our team with various administrative and clerical tasks to keep things running smoothly.
- Company: Join ARC Regulatory, a leading Clinical Research Organisation based in Belfast, focused on precision medicine.
- Benefits: Enjoy 32 days of annual leave and employer pension contributions while working in an innovative hub.
- Other info: This is a 6-month fixed-term contract with opportunities for growth in a dynamic environment.
- Why this job: Be part of a mission-driven team that accelerates access to life-saving clinical trials and makes a real impact.
- Qualifications: Minimum 5 GCSEs including Maths and English; 2 years in an administrative role required.
The predicted salary is between 21000 - 24500 £ per year.
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Direct message the job poster from ARC Regulatory
ARC's purpose is to expedite access to precision medicine clinical trials for patients globally. We fulfil our purpose through our dedicated team of experts with unparalleled domain knowledge, and the important relationships we have developed with our global clients.
We are a Belfast-based Clinical Research Organisation that specialises in delivering compliance excellence for companies in the precision medicine sector. We support many of the world's leading pharmaceutical R&D companies in implementing unapproved diagnostics in their clinical development programmes for patient selection or stratification, working as a strategic and integrated expert partner, taking full sponsor ownership of the IVD study being conducted in parallel with our clients' IND/IMP trial.
ARC's team of experts cover IVD regulatory compliance, study design and approvals, quality assurance including vendor due diligence and management along with a team of clinical research experts who manage the IVD study, ensuring it is conducted in compliance with local and global GCP, and that the biomarker data is robust and reliable.
To further support our growing client base and to expedite patient access to life-saving experimental medicines, ARC has developed and launched our SaaS platform, ARC360. ARC360 is transforming how organisations access regulatory intelligence and tailor study-specific information for using in vitro diagnostics to select and manage patients in IND trials. Powered by cutting-edge technologies and supported by a team of regulatory, quality, and clinical operations experts, ARC360 is designed to accelerate the initiation of complex clinical trials.
Job Description
We are seeking a highly organized and detail-oriented Administrative Assistant on a 6 months FTC to support our team by performing a variety of administrative and clerical tasks. The ideal candidate will be proactive, efficient, and able to handle multiple tasks with a high level of accuracy.
- General office administration.
- Support of company suppliers; co-ordination and processing of purchase orders, supplier invoices, ordering of office supplies etc.
- Support with maintaining files and databases in a confidential manner.
- Support with the H&S function and maintaining various H&S records (Remote DSE Assessments, IT Equipment forms, etc.)
- Co-ordination of consultants' travel arrangements, booking flights, hotels, collating time sheets and expense claims.
- Ensure Timekeeping Software is updated weekly to track project progress, time allocation, and invoicing data.
- Organisation of company events – training/seminars/promotional events.
- Manage company telephones, ensuring contracts are up to date and costs are controlled.
- Any other duties, within reason and capability, as determined by company management to ensure the efficient running of the business.
- Minimum 5 GCSEs to include Maths and English to at least grade C (or equivalent)
- 2 years minimum in a prior administrative role
- Management of Filing System
- Maintain calendars and schedule meetings
- Manage communication including emails and phone calls
- Proficient in Microsoft Office Suite (MS Teams, Outlook, Excel, Word, Powerpoint)
- Excellent interpersonal skills & excellent communication skills, both verbal and written
- Proven ability to maintain confidentiality of business and personal information both internally and externally
- Evidence of well-developed organisational, planning and time management abilities
- Ability to Multi-task with a strong attention to detail
- Proven ability to working independently and on own initiative
Why Join ARC Regulatory?
- 32 days of annual leave
- Employer pension contributions
- Office located in Catalyst Belfast – a hub of innovation
Seniority level
Seniority level
Not Applicable
Employment type
Employment type
Temporary
Job function
Job function
Administrative
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#J-18808-LjbffrAdministrative Assistant (6 months FTC) in Belfast employer: ARC Regulatory
ARC Regulatory is an exceptional employer, offering a dynamic work environment in the heart of Belfast's Catalyst innovation hub. With 32 days of annual leave and a strong focus on employee growth, we empower our team to excel in their roles while contributing to life-saving clinical trials. Join us to be part of a dedicated team that values collaboration, integrity, and the pursuit of excellence in precision medicine.
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Assistant (6 months FTC) in Belfast
✨Tip Number 1
Familiarise yourself with ARC Regulatory's mission and values. Understanding their focus on precision medicine and compliance excellence will help you align your responses during any interviews or conversations with the team.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've successfully managed multiple tasks in previous roles. This will demonstrate your ability to handle the diverse responsibilities outlined in the job description.
✨Tip Number 3
Network with current or former employees of ARC Regulatory on platforms like LinkedIn. Engaging with them can provide valuable insights into the company culture and expectations, which can be beneficial during the application process.
✨Tip Number 4
Prepare to discuss your proficiency in Microsoft Office Suite, especially Excel and Outlook. Be ready to share specific examples of how you've used these tools to improve efficiency in your past administrative roles.
We think you need these skills to ace Administrative Assistant (6 months FTC) in Belfast
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant experience, especially in administrative roles. Emphasise your organisational skills, attention to detail, and proficiency in Microsoft Office Suite, as these are key for the Administrative Assistant position.
Craft a Strong Cover Letter:Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific tasks from the job description, such as managing communication or coordinating travel arrangements, and explain how your previous experience makes you a great fit.
Highlight Relevant Qualifications:Clearly state your qualifications, including your GCSEs in Maths and English. If you have additional certifications or training related to administration or office management, be sure to include those as well.
Proofread Your Application:Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an Administrative Assistant role.
How to prepare for a job interview at ARC Regulatory
✨Showcase Your Organisational Skills
As an Administrative Assistant, being organised is key. Prepare examples of how you've successfully managed multiple tasks or projects in the past. Highlight your ability to maintain filing systems and manage calendars effectively.
✨Demonstrate Attention to Detail
Attention to detail is crucial for this role. During the interview, mention specific instances where your meticulous nature helped avoid errors or improved efficiency. This will show that you understand the importance of accuracy in administrative tasks.
✨Familiarise Yourself with Relevant Software
Make sure you're comfortable with Microsoft Office Suite, especially Excel and Outlook. If possible, brush up on any specific software mentioned in the job description. Being able to discuss your proficiency will give you an edge.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills and ability to handle pressure. Think of scenarios where you've had to coordinate travel arrangements or manage supplier communications, and be ready to explain your approach.
