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For Companies At a Glance
- Tasks: Support HR and Payroll processes while engaging with employees and managers.
- Company: Join Arbuthnot Latham, a historic banking institution blending tradition with modern technology.
- Benefits: Enjoy a supportive environment with opportunities for personal and professional growth.
- Other info: Dynamic workplace where your innovative ideas are valued and recognised.
- Why this job: Be the go-to person for HR and Payroll, making a real difference in people's work lives.
- Qualifications: Passion for HR, attention to detail, and experience in administration are key.
The predicted salary is between 30000 - 40000 £ per year.
Arbuthnot Latham has been associated with banking since 1833. We combine private and commercial banking, wealth planning and investment management. We believe in traditional relationship and service-led banking powered by modern technology.
Job Purpose
Acting as the first point of contact for managers and employees in regard to HR and Payroll administration. Assisting the Payroll & HR Administration Manager with the effective and timely processing of the monthly payroll and co-ordinate with Learning & Development Manager for administration of all Learning & Development activities.
Job Description
- Onboarding
- Administer background screening checks aligned to our policy and specified time frame.
- Administer offer letters, employment contracts and new starter packs on Eploy.
- Onboarding contractor process.
- Tracking completion of all onboarding documentation for new starters.
- Update new starters on ACCESS EVO, PeopleXD, LMS, H&S & Benefit Portal.
- Learning and Development
- Providing diary support to L&D Manager with the implementation of internal training programmes, including induction.
- Preparing training packs and materials for class attendees for internal training programmes.
- Administer the Learning Management System, including adding new users and allocating the relevant New Joiner Pathway.
- Allocating quarterly learning journeys aligned to the Compliance calendar.
- Create Events for internal training programs, log participants attendance, MI reporting and managing course completion rates.
- Managing the Learning mailbox and respond to the queries, escalating as required.
- Providing support to L&D Manager with the administration of the Early Careers program.
- Processing and logging all sponsored study applications.
- Payroll
- To assist the Payroll & HR Admin Manager with processing the monthly payroll through APS.
- Be the point of contact and subject matter expert for all benefit queries from employees.
- Administer the benefits portal for all employees.
- HR Administration
- Providing a positive contact point, dealing effectively with payroll and HR admin queries.
- Providing HR System support and training to staff as and when queries arise.
- Producing and tracking all changes to terms and conditions of employment.
- Monitoring fixed term contracts and VISA/residence permit expiry/check dates.
- Monitoring Probation dates and sending out relevant paperwork to managers.
- Administering leaver process, to include sending resignation acknowledgement letters.
- Maintaining the Company organisation charts.
- Responding to reference requests, escalating any SM&CR reference requests to the HR Risk/Compliance Manager.
- HR administration of T&C change letters and forms when required.
- Maintain staff files structure according to company standard format on PXD.
- Ensure that the Offer Letter and Contract templates/versions are kept up to date on Eploy.
- Complete monthly data cleaning of Staff files, PXD & LMS.
- Coordinate Audit reports.
- HR Team and HR Operations
- To contribute to the ongoing improvement of HR operational process and HR systems.
- Support HR projects and initiatives as when required.
- Carry out any other reasonable tasks in line with business and HR needs.
Person Specification
- A strong passion and demonstrable enthusiasm for HR and administration.
- Strong attention to detail.
- High level of verbal and numerical reasoning.
- Proficient use of Microsoft Office applications, in particular Word, Excel and PowerPoint.
- Previous experience in HR Administration and Payroll processing is essential.
- Previous experience with Access HR systems is desirable.
Qualifications
CIPP not essential but preferred.
Competencies
- Performance focus
- Working proactively
- Communication and confidence
- Judgement and problem solving
- Planning and reviewing
- Team working
About Us
At Arbuthnot Latham, we seek proactive individuals who embrace high standards and bring the energy needed to drive success. In return, you can thrive in a dynamic environment that values your innovative ideas and provides the stability and support for your personal and professional growth.
HR & Payroll Administrator employer: Arbuthnot Latham & Co., Limited
Contact Detail:
Arbuthnot Latham & Co., Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land HR & Payroll Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections in HR and payroll, and let them know you're on the lookout for opportunities. You never know who might have the inside scoop on a job opening!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how they align with your own. This will help you stand out as a candidate who truly fits in!
✨Tip Number 3
Practice common interview questions related to HR and payroll. Think about your past experiences and how they relate to the role. Being prepared will boost your confidence and help you shine during the interview.
✨Tip Number 4
Don't forget to follow up after your interview! A simple thank-you email can leave a lasting impression and show your enthusiasm for the position. Plus, it keeps you on their radar!
We think you need these skills to ace HR & Payroll Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the HR & Payroll Administrator role. Highlight relevant experience and skills that match the job description, like your attention to detail and previous HR admin experience.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to express your passion for HR and administration, and explain why you’re the perfect fit for Arbuthnot Latham. Keep it concise but impactful!
Double-Check Your Documents: Before hitting send, give your application a thorough once-over. Check for typos, formatting issues, and ensure all required documents are attached. A polished application shows professionalism!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you don’t miss any important updates from our team!
How to prepare for a job interview at Arbuthnot Latham & Co., Limited
✨Know Your HR Basics
Make sure you brush up on your HR and payroll knowledge before the interview. Understand key concepts like onboarding processes, payroll systems, and employee benefits. This will show that you're not just interested in the role but also knowledgeable about it.
✨Showcase Your Attention to Detail
Since this role requires a strong attention to detail, prepare examples from your past experiences where you've demonstrated this skill. Whether it's managing documents or ensuring compliance, having specific instances ready will impress the interviewers.
✨Familiarise Yourself with Their Systems
If you have experience with Access HR systems or similar platforms, be sure to mention it. If not, do a bit of research on common HR software. Showing that you're tech-savvy and willing to learn can set you apart from other candidates.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about their HR processes, team dynamics, or upcoming projects. This not only shows your interest but also helps you gauge if the company is the right fit for you.