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For Companies At a Glance
- Tasks: Support HR and Payroll processes while engaging with employees and managers.
- Company: Join Arbuthnot Latham, a historic bank blending tradition with modern technology.
- Benefits: Enjoy competitive holidays, private healthcare, and flexible benefits.
- Other info: Thrive in a dynamic workplace that values your ideas and offers growth opportunities.
- Why this job: Be the go-to person for HR queries and make a real impact in a supportive environment.
- Qualifications: Passion for HR, attention to detail, and experience in administration are key.
The predicted salary is between 30000 - 40000 £ per year.
Arbuthnot Latham has been associated with banking since 1833. We combine private and commercial banking, wealth planning and investment management. We believe in traditional relationship and service-led banking powered by modern technology.
Job Purpose
Acting as the first point of contact for managers and employees in regard to HR and Payroll administration. Assisting the Payroll & HR Administration Manager with the effective and timely processing of the monthly payroll and co-ordinate with Learning & Development Manager for administration of all Learning & Development activities.
Job Description
Onboarding
- Administer background screening checks aligned to our policy and specified time frame.
- Administer offer letters, employment contracts and new starter packs on Eploy.
- Onboarding contractor process.
- Tracking completion of all onboarding documentation for new starters.
- Update new starters on ACCESS EVO, PeopleXD, LMS, H&S & Benefit Portal.
Learning and Development
- Providing diary support to L&D Manager with the implementation of internal training programmes, including induction.
- Preparing training packs and materials for class attendees for internal training programmes.
- Administer the Learning Management System, including adding new users and allocating the relevant New Joiner Pathway.
- Allocating quarterly learning journeys aligned to the Compliance calendar.
- Create Events for internal training programs, log participants attendance, MI reporting and managing course completion rates.
- Managing the Learning mailbox and respond to the queries, escalating as required.
- Providing support to L&D Manager with the administration of the Early Careers program.
- Processing and logging all sponsored study applications.
Payroll
- To assist the Payroll & HR Admin Manager with processing the monthly payroll through APS.
- Be the point of contact and subject matter expert for all benefit queries from employees.
- Administer the benefits portal for all employees.
HR Administration
- Providing a positive contact point, dealing effectively with payroll and HR admin queries.
- Providing HR System support and training to staff as and when queries arise.
- Producing and tracking all changes to terms and conditions of employment.
- Monitoring fixed term contracts and VISA/residence permit expiry/check dates.
- Monitoring Probation dates and sending out relevant paperwork to managers.
- Administering leaver process, to include sending resignation acknowledgement letters.
- Maintaining the Company organisation charts.
- Responding to reference requests, escalating any SM&CR reference requests to the HR Risk/Compliance Manager.
- HR administration of T&C change letters and forms when required.
- Maintain staff files structure according to company standard format on PXD.
- Ensure that the Offer Letter and Contract templates/versions are kept up to date on Eploy.
- Complete monthly data cleaning of Staff files, PXD & LMS.
- Coordinate Audit reports.
HR Team and HR Operations
- To contribute to the ongoing improvement of HR operational process and HR systems.
- Support HR projects and initiatives as when required.
- Carry out any other reasonable tasks in line with business and HR needs.
Person Specification
- A strong passion and demonstrable enthusiasm for HR and administration.
- Strong attention to detail.
- High level of verbal and numerical reasoning.
- Proficient use of Microsoft Office applications, in particular Word, Excel and PowerPoint.
- Previous experience in HR Administration and Payroll processing is essential.
- Previous experience with Access HR systems is desirable.
Qualifications
- CIPP not essential but preferred.
Competencies
- Performance focus
- Working proactively
- Communication and confidence
- Judgement and problem solving
- Planning and reviewing
- Team working
About Us
At Arbuthnot Latham, we seek proactive individuals who embrace high standards and bring the energy needed to drive success. In return, you can thrive in a dynamic environment that values your innovative ideas and provides the stability and support for your personal and professional growth.
Our human-scale ethos means that everyone is recognised as an individual, not just a number, creating a workplace where you truly belong and thrive. As a service led, relationship driven bank, in-person collaboration and wellbeing are important to us and drives our inclusive culture. With this in mind, our Agile Working Policy offers one day a week working from home.
Benefits
- Competitive holiday allowance with the ability to buy / sell / rollover up to five days per year.
- Pension via market leading provider.
- Private Healthcare cover.
- 4x Life Assurance.
- Discretionary Bonus.
- Access to a suite of flexible benefits including Cycle to Work Scheme, Gym Scheme, Health Assessment, Season Ticket / Travel loans and Dental insurance as well as other discounts / vouchers.
Data Privacy and Reasonable adjustments
We take keeping your data security seriously. For more detail on how we may keep your data please refer to our Privacy Notice which can be found on the application page.
Reasonable adjustments: Please let us know of any adjustments or arrangements that you may need to help you apply to this role or that will help you during the recruitment process.
HR & Payroll Administrator in City of London employer: Arbuthnot Latham & Co., Limited
Contact Detail:
Arbuthnot Latham & Co., Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land HR & Payroll Administrator in City of London
✨Tip Number 1
Network like a pro! Reach out to your connections in HR and payroll, and let them know you're on the lookout for opportunities. You never know who might have the inside scoop on a job opening!
✨Tip Number 2
Prepare for interviews by researching Arbuthnot Latham's values and culture. Tailor your responses to show how your skills align with their service-led approach. Remember, they want to see your passion for HR and administration!
✨Tip Number 3
Practice common HR interview questions and scenarios. Think about how you would handle payroll queries or onboarding challenges. Being ready to demonstrate your problem-solving skills will set you apart!
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you're serious about joining the team at Arbuthnot Latham.
We think you need these skills to ace HR & Payroll Administrator in City of London
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the HR & Payroll Administrator role. Highlight your relevant experience in HR administration and payroll processing, and show us how your skills align with our needs.
Show Your Passion: We love seeing enthusiasm! In your application, let us know why you're passionate about HR and administration. Share any experiences that demonstrate your commitment to providing excellent service and support.
Be Detail-Oriented: Attention to detail is key in this role. Double-check your application for any typos or errors before submitting it. A polished application shows us you care about quality and professionalism.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and securely. Plus, you’ll find all the info you need about the role and our company!
How to prepare for a job interview at Arbuthnot Latham & Co., Limited
✨Know Your HR Basics
Make sure you brush up on key HR concepts and payroll processes. Familiarise yourself with terms like onboarding, benefits administration, and compliance. This will show that you're not just interested in the role but also understand its core responsibilities.
✨Showcase Your Attention to Detail
As an HR & Payroll Administrator, attention to detail is crucial. Prepare examples from your past experiences where your meticulous nature made a difference. Whether it was catching an error in payroll or ensuring all onboarding documents were completed, these stories will highlight your strengths.
✨Be Ready for Scenario Questions
Expect questions that put you in hypothetical situations related to HR and payroll. For instance, how would you handle a discrepancy in payroll? Practising your responses to these scenarios can help you articulate your problem-solving skills effectively during the interview.
✨Demonstrate Your Communication Skills
Since you'll be the first point of contact for managers and employees, showcasing your communication skills is vital. Prepare to discuss how you've effectively communicated complex information in the past, whether through emails, meetings, or training sessions.