Paralegal and Assistant Company Secretary in Tadworth

Become part of the team powering household names like Andrex®, Kleenex®, Cottonelle®, Scott®, Viva®, and WypAll®. At Arbex, everything you need is right here—innovation, growth, and the chance to leave a real mark. Settling for just any role isn't you, and it isn't us either. Being Unstoppable Together calls for a particular kind of person and teams who genuinely care about making a difference. Here, you'll channel your professional expertise, talent, and drive into building and managing a portfolio of iconic, ground‑breaking brands. In this role, you'll help shape the future of tissue and hygiene for billions of people worldwide.

About You

In one of our professional roles, you’ll focus on winning with consumers and the market, while putting safety, mutual respect, and human dignity at the centre.

Role Overview

As the Paralegal and Assistant Company Secretary, you will support the Legal function by providing company secretarial, governance, budget management and administrative support across a multinational environment. The role partners closely with internal legal teams, finance, procurement and external advisors to ensure legal entities are accurately maintained, statutory obligations are met and legal processes are executed efficiently and compliantly. You will report directly to the Company Secretary and will be an individual contributor (no direct reports).

Location: we can offer a hybrid model (on remote / Office) for candidates already based in the UK.

Key Responsibilities

• Manage legal entity records and support entity changes across the IFP region, working with local legal teams and external counsel under supervision of the Company Secretary.
• Maintain internal registers, signatory lists and Powers of Attorney, ensuring timely and accurate statutory filings including Companies House submissions.
• Coordinate execution of legal documents, including director signings, notarisation, apostilles and management of DocuSign licences.
• Support Legal budget management by setting up vendors, raising purchase orders, monitoring spend, processing invoices and reporting on budget and legal General Ledger (GL) activity.
• Provide end‑to‑end administration of personal injury claims, liaising with insurers, mills and internal stakeholders while maintaining accurate case records.
• Act as first point of contact for threats of legal action relating to non‑payment of invoices, coordinating with relevant business units to resolve matters.
• Perform initial reviews of non‑standard Non‑Disclosure Agreements (NDA), identifying risk areas for escalation to Legal counsel.
• Deliver additional legal and compliance support including maintenance of standard Purchase Orders (PO) terms, publication of regulatory statements, audit coordination and response to ad‑hoc legal queries.

Required Qualifications

• Experience working within a multinational or complex company secretarial or legal administrative environment.
• Strong attention to detail with the ability to maintain accurate legal and entity records.
• Proven organisational skills with the ability to manage multiple priorities and deadlines.
• Clear and professional communication skills with sound judgement and escalation awareness.
• Fluency in English.

Preferred Qualifications

• Developing technical knowledge of UK company secretarial practice and statutory compliance.
• Experience supporting legal budget management, procurement processes and vendor coordination.
• Confidence working with legal systems, registers and document execution platforms.
• Proactive, reliable, and process‑driven mindset with a willingness to learn and develop.

Benefits

We offer competitive pay and benefits to employees and reward excellence and performance. Our belief in promoting a healthy work‑life balance drives us to support our employees’ total well‑being, offering comprehensive benefits including gym memberships, private medical insurance, dental cover, employee assistance programme, cycle to work scheme, critical illness cover, travel insurance and a market‑leading defined contribution pension scheme. Certain benefits, such as flexible work schedules and parental leave, can be tailored to meet specific individual needs, giving our employees the flexibility to manage their commitments inside and outside of work. We are proud to be rated as a top 100 workplace for working mothers for two years in a row.

Inclusive Workplace Statement

For ARBEX to grow and prosper, we must be an inclusive organization that applies the diverse experiences and passions of its team members to brands that shape the future of tissue and hygiene, which is why we seek to build a workforce that encompasses the experiences of our consumers. When you bring your original thinking to ARBEX, you fuel the continued success of our enterprise. We are a committed equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity, age, pregnancy, genetic information, citizenship status, or any other characteristic protected by law.

The statements above are intended to describe the general nature and level of work performed by employees assigned to this classification. Statements are not intended to be construed as an exhaustive list of all duties, responsibilities and skills required for this position. Employment is subject to verification of local policies. This role is available for local candidates already authorized to work in the role’s country only. ARBEX will not provide relocation support for this role.