At a Glance
- Tasks: Manage day-to-day facilities operations and ensure a safe, compliant workplace.
- Company: Join a dynamic team in a leading corporate office environment in London.
- Benefits: Competitive salary, health benefits, and opportunities for professional growth.
- Other info: Great opportunity for career advancement in a supportive and innovative environment.
- Why this job: Make a real impact on workplace safety and efficiency while working on exciting projects.
- Qualifications: 7+ years in facilities management and strong knowledge of UK Health & Safety regulations.
The predicted salary is between 45000 - 55000 £ per year.
We are seeking an experienced Facilities Specialist to support the safe, efficient, and compliant operation of our London office.
The role will be responsible for day-to-day facilities management, workplace operations, building maintenance, Health & Safety compliance, and the delivery of workplace projects.
The successful candidate will possess strong technical facilities management expertise, a thorough understanding of UK Health & Safety legislation, and experience managing vendors, landlords, and building stakeholders.
Experience supporting office design and build projects, from minor refurbishments to larger workplace fit-outs, is highly desirable.
The role will also support office occupants and, where applicable, coordinate facilities services and operational requirements for subtenants within the building, ensuring a consistent and high-quality workplace experience for all users.
Key Responsibilities
- Facilities Operations
- Support the day-to-day facilities management of the London office.
- Ensure a safe, compliant, and productive workplace environment for employees and visitors.
- Coordinate planned preventative maintenance (PPM) and reactive maintenance activities.
- Manage relationships with landlords, managing agents, contractors, and service providers.
- Support office occupants by resolving facilities-related issues and maintaining service excellence.
- Coordinate facilities services and operational requirements for subtenants, ensuring lease obligations and service expectations are met.
- Conduct regular inspections of office space, plant rooms, and building infrastructure.
- Monitor and maintain office housekeeping and cleanliness to the highest quality standards, adhering to departmental standard operating procedures.
- Building Systems & Maintenance
- Manage and monitor building systems including HVAC, electrical, mechanical, plumbing, lighting, and life safety systems.
- Utilize and interpret Building Management System (BMS) data to optimize building performance and occupant comfort.
- Support maintenance programmes to ensure building assets remain fully operational and compliant.
- Work closely with engineering and maintenance contractors to resolve technical issues.
- Health, Safety & Compliance
- Ensure compliance with UK Health & Safety legislation and company policies.
- Manage contractor safety, permit-to-work systems, risk assessments, and method statements.
- Support fire safety management, emergency planning, and evacuation procedures.
- Maintain statutory compliance documentation, audits, inspections, and certification records.
- Investigate incidents and near misses, implementing corrective actions where required.
- Projects & Workplace Improvements
- Support office design, fit-out, refurbishment, relocation, and workplace improvement projects.
- Independently manage minor works projects and support larger capital projects.
- Coordinate consultants, contractors, and stakeholders throughout project lifecycles.
- Participate in project planning, design reviews, commissioning, and handover processes.
- Ensure projects meet operational, technical, Health & Safety, and workplace requirements.
- Assist in managing facilities operational expenditure (Op Ex) and capital expenditure (Cap Ex) budgets.
- Monitor contractor costs, service contracts, purchase orders, and invoices.
- Identify opportunities for cost savings, efficiency improvements, and value-added services.
- Sustainability
- Support sustainability, energy management, and environmental initiatives.
- Assist in the implementation of Net Zero and carbon reduction programmes where applicable.
- Monitor energy performance and identify opportunities for improved building efficiency.
You the Candidate – Qualifications and experience
Qualifications
- NEBOSH General Certificate, IOSH Managing Safely, or equivalent Health & Safety qualification.
- Degree or equivalent qualification in Facilities Management, Building Services, Engineering, Construction, or a related discipline preferred.
Experience
- 7+ years' experience in facilities management within a corporate office environment.
- Strong knowledge of UK Health & Safety and workplace compliance requirements.
- Managing office facilities operations and workplace services.
- Experience with HVAC systems, building engineering services, and Building Management Systems (BMS).
- Managing both reactive and planned maintenance programmes.
- Supporting and managing facilities Cap Ex and Op Ex budgets.
- Coordinating contractors, vendors, and landlord relationships.
- Delivering office refurbishment, fit-out, or design and build projects.
- Desired Experience
- Delivering major office fit-out or workplace transformation projects.
- Managing facilities services for multi-tenanted buildings or supporting subtenant occupiers.
- Experience with using Service Now, CAFM systems and facilities reporting platforms.
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Facilities Specialist employer: aramco
As a leading oil and gas company, we pride ourselves on fostering a dynamic work environment that champions innovation and collaboration, particularly in the high-stakes world of Formula 1. Our employees benefit from competitive remuneration, comprehensive training programmes, and opportunities for professional growth while working alongside industry experts at the heart of motorsport. Join us in a location that not only offers thrilling challenges but also a supportive culture that values teamwork and excellence.
