At a Glance
- Tasks: Coordinate exciting bids across various sectors, from sports venues to universities.
- Company: Join Aramark UK, a leader in food and facilities management.
- Benefits: Enjoy competitive salary, generous holidays, and a supportive team environment.
- Other info: Work predominantly from home with occasional meetings at stunning client locations.
- Why this job: Make an impact in a dynamic role with clear career progression opportunities.
- Qualifications: Strong organisational skills and experience with Microsoft Office and CRM systems.
The predicted salary is between 27000 - 33000 £ per year.
Due to an internal promotion, we have an exciting opportunity for a Bid Coordinator to join our successful and growing Bid Team at Aramark UK. This role is perfect for someone who is highly organised, enjoys working with people, loves bringing structure to complex projects, and wants to develop a career within business development, sales support, or bid management. Our Bid Team plays a key role in securing new business and retaining some of the UK's most exciting catering, hospitality, workplace, education, defence, and facilities management contracts. No two days are the same. One day you could be coordinating a bid for a major sporting venue, the next supporting a university, workplace client, or public sector opportunity. You’ll be joining a supportive, high-performing team that genuinely enjoys working together. We celebrate success, learn from each other, share knowledge, and are passionate about helping team members develop and progress. In fact, this vacancy exists because one of our team members has recently been promoted, demonstrating the career opportunities available within Aramark.
What’s in it for you:
- A predominantly Home-based role with quarterly in-person meetings required, usually held at one of our stunning client locations
- Competitive salary and bonus opportunity
- Opportunity to work with a friendly, experienced, and supportive team
- Clear development pathway into Senior Bid Coordinator or Bid Manager roles
- Full training on our bid processes, systems, and tools
- Generous holiday allowance with the option to buy additional days
- Pension scheme and life assurance
- Access to our employee benefits platform, offering discounts across hundreds of retailers and leisure providers
- Wellbeing Hub including virtual GP access, mental wellbeing resources, fitness content, and financial advice
- Employee Assistance Programme
Job Responsibilities
As Bid Coordinator, you’ll be at the heart of our business development activity, helping to coordinate opportunities from initial enquiry through to contract award. You’ll work closely with Bid Managers, Business Development Managers, Operations Directors, Finance, HR, ESG, Legal, and many other specialist teams across the business. Key responsibilities include:
- Supporting the coordination of tender and proposal opportunities from enquiry through to submission
- Monitoring procurement portals and tender platforms for new opportunities and updates
- Coordinating clarification questions and responses
- Supporting the preparation, formatting, quality checking, and submission of bid responses
- Maintaining accurate opportunity and pipeline information within our CRM
- Managing shared team mailboxes and stakeholder communications
- Supporting governance, compliance, and document control processes
- Identifying opportunities to improve reporting, systems, and team processes
Key Requirements:
- Experience in a Bid Coordinator, Bid Administrator, Sales Administrator, Commercial Administrator, Proposal Coordinator, or similar role
- Strong organisational and administrative skills
- Experience using Microsoft Office, particularly Word, Excel, Outlook, PowerPoint, and Teams
- Experience maintaining CRM systems and reporting data
- Experience using SharePoint for document management
- Strong attention to detail and accuracy
About Aramark
At Aramark UK, we proudly deliver food, facilities management, hospitality, and workplace solutions to clients across a diverse range of sectors. We believe that a career should develop your talents, fuel your passions, and help you achieve your potential. Whether you’re looking to develop your skills, build new experiences, or take the next step in your career, you’ll find opportunities to grow at Aramark. At Aramark UK, we’re committed to creating a diverse and inclusive workplace where everyone feels valued, respected, and empowered to thrive. As a Disability Confident employer, we actively encourage applications from people of all backgrounds and experiences. If you’re looking for a varied, fast-paced role where no two days are the same and where you’ll be part of a genuinely supportive and successful team, we’d love to hear from you.
Bid Coordinator employer: Aramark
Aramark in Tees Valley is an exceptional employer, offering a vibrant work culture at Henry’s Café where teamwork and customer service are at the heart of everything we do. With competitive pay, free meals, and ample opportunities for career development, we ensure our employees feel valued and supported in their growth. Join us in Middlesbrough for a rewarding experience that combines meaningful work with a friendly atmosphere.
StudySmarter Expert Advice🤫
We think this is how you could land Bid Coordinator
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We think you need these skills to ace Bid Coordinator
Some tips for your application 🫡
Highlight Your Analytical Skills:In the business intelligence field, showcasing your analytical skills is a must. Make sure your CV includes relevant experience with data analysis tools, programming languages like SQL or Python, and any projects where you've interpreted complex data sets to drive business decisions.
Showcase Your Business Acumen:Don't just focus on data; show us how you can apply your insights to real-world business problems. Highlight projects where you made a tangible impact on company performance, and be prepared to explain your thought process in your cover letter.
Tailor Your Documents for Us:When applying for a full-time role at Aramark, tailor your CV and cover letter to reflect our organisational goals and strategies. Mention specific tools and methodologies that align with what we do—this shows you’ve done your homework and are genuinely interested in our mission!
Include Relevant Certifications:Certifications like Google Data Analytics or similar qualifications can really make you stand out in business intelligence. Include these in your application, as they demonstrate your commitment to the field and your willingness to stay current with industry standards.
How to prepare for a job interview at Aramark
✨Show off your analytical skills
In a business intelligence role, you're going to need to demonstrate your analytical prowess. Be prepared to discuss specific tools you've used, like SQL, Tableau, or Power BI. Have real-world examples ready where you’ve turned data into actionable insights – this is what makes us shine in interviews!
✨Practice your technical know-how
Expect some technical questions during the interview that dive deep into your understanding of data modelling and analytics frameworks. Brush up on your knowledge of data warehousing concepts and be ready to tackle any real case scenarios they might present. They’ll want to see how you approach problems using your BI toolkit.
✨Portfolio of Projects
Since it's a full-time role, having a strong portfolio is key! Compile case studies demonstrating your previous projects, preferably showing how your insights led to business improvements. This can help us display how you think through complex datasets and your problem-solving process, which is what employers are keen on seeing.
✨Know their business model
Get familiar with Aramark’s business model and recent data-driven decisions. Be prepared to discuss how your skills can specifically support their objectives or challenges. Understanding their landscape shows that you’re not just a data buff, but you’re also genuinely interested in how BI can impact their bottom line.
