At a Glance
- Tasks: Support HR with recruitment, onboarding, and employee records management.
- Company: Join Arabian Oud, a global fragrance brand with a rich heritage.
- Benefits: Gain valuable experience in HR while working in a dynamic environment.
- Other info: Opportunities for growth and learning in a vibrant workplace.
- Why this job: Be part of a team that shapes the future of a renowned brand.
- Qualifications: Ideal for those with HR knowledge and strong organisational skills.
The predicted salary is between 24000 - 36000 £ per year.
About us: Arabian Oud's long journey began in the traditional former marketplace of Riyadh, Souk Al-Zal, intending to source one of the rarest scent profiles on earth, Oud, which has been a staple in Middle Eastern perfumery for centuries. Today, the Arabian Oud fragrance house – headquartered in Saudi Arabia – is a global brand with over 1200 stores in many parts of the world, and 400 distinctive products in its collection, spread over 35 countries. Our signature stores thrive in Paris, Dubai, Milano, Madrid, Nice, Berlin, New York, Kuala Lumpur, London Oxford Street, Westfield Stratford, and Westfield London.
Job Purpose: The Human Resources Assistant supports the HR department in various functions, including recruitment, onboarding, employee records management, and general administrative tasks. This role requires excellent organizational skills, attention to detail, and the ability to handle sensitive information confidentially.
Key Responsibilities:
- Assist the Sales Manager and Arabian Oud HR with the recruitment process, including vetting candidates, conducting interviews, and preparing employment contracts.
- Coordinate with the Arabian Oud HR overseas supervisor, reviewing resumes, and setting up interviews for candidates for employment.
- Ensure smooth operations by handling internal and external inquiries and requests related to the HR department.
- Compile and maintain paper, digital, and electronic employee records, demonstrating excellent organisational skills.
- Prepare relevant payroll documents, such as hours, holidays, sickness reports, and commission files.
- Record staff performance - the appraisal system.
- Work closely with the Sales Manager when dealing with grievances, investigation and disciplinary procedures.
- Generate reports and transcribe minutes from the investigation, grievance and disciplinary meetings.
- Handle HR admin tasks, such as filing, generating reports and presentations and possibly setting up meetings.
- Enter employee data into the BrightHR App and NEST pension scheme.
- Manage clock–in system ‘Bright HR’ and ensure the data is correct.
- Manage recruitment-related profiles such as Indeed, LinkedIn and Arabian Oud info mail.
- Reorder supplies for the head office and the stores when necessary.
- Interact with Country Manager/Sales Manager and carry out their requests.
- The above is not an exhaustive list of duties. You will be expected to perform different tasks as necessitated by your changing role within the company and the overall business objectives.
Required qualification and experience:
- (BA) Business and Human Resource Management or equivalent qualification.
- Worked as a Student Recruiter, ensuring smooth enrolment to UK Universities. Supported students with application and preparation for interviews and examination.
- Worked as a Head Cashier – Sales lead in retail Store.
- Proven experience as an HR Assistant, or relevant human resources/administrative position.
- Basic knowledge of labour laws.
- Excellent organizational skills.
- Strong communications skills.
- Degree in Human Resources or related field (preferred but not required).
Human Resources Administrator employer: Arabian Oud
At Arabian Oud, we pride ourselves on being an exceptional employer that values our employees' growth and well-being. Our vibrant work culture fosters collaboration and innovation, while our commitment to professional development ensures that every team member has the opportunity to thrive in their career. Located in the heart of Saudi Arabia, we offer a unique chance to be part of a globally recognised brand with a rich heritage in perfumery, making your role as a Human Resources Administrator both meaningful and rewarding.
StudySmarter Expert Advice🤫
We think this is how you could land Human Resources Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections in the HR field and let them know you're on the lookout for opportunities. You never know who might have the inside scoop on a job at Arabian Oud or can refer you directly.
✨Tip Number 2
Prepare for interviews by researching Arabian Oud's culture and values. Show us that you understand what makes our brand unique, and be ready to discuss how your skills align with our mission in the HR space.
✨Tip Number 3
Practice common HR interview questions and scenarios. We want to see how you handle real-life situations, so think about examples from your past experiences that showcase your organisational skills and attention to detail.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows us you're genuinely interested in being part of the Arabian Oud family.
We think you need these skills to ace Human Resources Administrator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Human Resources Administrator role. Highlight relevant experience, especially in recruitment and administrative tasks, to show us you’re the perfect fit for our team.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're interested in working with Arabian Oud and how your skills align with the job description. Keep it engaging and personal!
Showcase Your Organisational Skills:Since this role requires excellent organisational skills, give examples in your application of how you've successfully managed multiple tasks or projects in the past. We love seeing how you handle challenges!
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you’re keen on joining our team!
How to prepare for a job interview at Arabian Oud
✨Know Your Stuff
Before the interview, make sure you understand Arabian Oud's history and values. Familiarise yourself with their products and the role of a Human Resources Administrator. This will show your genuine interest in the company and help you answer questions more confidently.
✨Showcase Your Organisational Skills
Since this role requires excellent organisational skills, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you handle sensitive information and maintain confidentiality, as this is crucial in HR.
✨Prepare for Common HR Questions
Anticipate questions related to recruitment processes, employee management, and handling grievances. Think about how you would approach these situations and be ready to share specific examples from your previous roles that demonstrate your problem-solving abilities.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the HR department's goals, or how success is measured in this role. This not only shows your enthusiasm but also helps you gauge if the company is the right fit for you.
