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- Tasks: Manage bookkeeping tasks using Xero and ensure accurate financial records.
- Company: Join a small, established Quantity Surveyors firm with a supportive team.
- Benefits: Stable office role with opportunities for skill development and career growth.
- Why this job: Be a key player in financial operations and contribute to project success.
- Qualifications: Experience with bookkeeping and familiarity with Xero software preferred.
- Other info: Dynamic work environment with a focus on teamwork and compliance.
The predicted salary is between 30000 - 42000 £ per year.
Job Description
Varied Bookeeping role, office based ( no hybrid arrangement ). Joining small established Quantity Surveyors.Part time 5 hours per day
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Core Bookkeeping Tasks
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- Maintain accurate records in Xero software
- Upload and process receipts/invoices via Dext, ensuring correct posting into Xero
- Manage the purchase ledger, including supplier invoices and payments
- Make supplier and subcontractor payments in line with due dates
- Perform bank reconciliations regularly
- Allocate costs and revenues correctly to projects
- Handle CIS/Subcontractor invoices and deductions
- Manage VAT returns and submissions
- Prepare and submit HMRC payments (PAYE/CIS)
- Support end-of-year preparation for accountants/auditors
- Manage and reconcile multiple bank accounts
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Reporting & Analysis
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- Generate aged payables reports and follow up on outstanding balances
- Produce P&L reports (company-wide and project-based)
- Prepare balance sheet reports for review
- Run and review the trial balance to ensure accounts are accurate and balanced
- Support cashflow management and forecasting
- Create monthly reporting packs as required
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Payroll (not essential but ideal)
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- Process payroll runs (or assist with data entry if outsourced)
- Generate pay runs using payable reports
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Controls & Compliance
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- Complete monthly checklist reconciliations (banks, creditors, VAT, etc.)
- Ensure compliance with HMRC regulations (VAT, CIS, PAYE)
- Assist with end-of-year reconciliations and filing
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Account & Supplier Management
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- Contact and liaise with merchants, suppliers, and account managers
- Resolve queries and discrepancies on invoices or payments
- Maintain good relationships with suppliers to ensure smooth operations
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Book-keeper employer: AR Hine Associates
Contact Detail:
AR Hine Associates Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Book-keeper
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend local events, or join online forums. You never know who might have the inside scoop on a job opening that’s perfect for you.
✨Tip Number 2
Prepare for interviews by practising common questions and scenarios related to bookkeeping. We recommend role-playing with a friend or using mock interview tools to boost your confidence.
✨Tip Number 3
Showcase your skills! Bring along examples of your work, like reports or reconciliations you've done in Xero. This will help you stand out and demonstrate your expertise during interviews.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Book-keeper
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Book-keeper role. Highlight your experience with Xero and any bookkeeping tasks you've handled before. We want to see how your skills match what we're looking for!
Showcase Relevant Experience: In your cover letter, mention specific examples of your past work that relate to the core tasks listed in the job description. Whether it's managing purchase ledgers or handling VAT returns, we love seeing real-life applications of your skills.
Be Clear and Concise: When writing your application, keep it clear and to the point. Use bullet points if necessary to make it easy for us to read through your qualifications. We appreciate a straightforward approach!
Apply Through Our Website: Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at AR Hine Associates
✨Know Your Numbers
Brush up on your bookkeeping skills, especially with Xero and Dext. Be ready to discuss how you've maintained accurate records and managed purchase ledgers in the past. Showing familiarity with these tools will impress the interviewers.
✨Demonstrate Compliance Knowledge
Familiarise yourself with HMRC regulations, especially around VAT and PAYE. Be prepared to explain how you ensure compliance in your previous roles. This shows that you take your responsibilities seriously and understand the importance of regulations.
✨Showcase Your Reporting Skills
Prepare to talk about your experience generating financial reports like P&L and balance sheets. Bring examples of how your reporting has supported cash flow management or project forecasting. This will highlight your analytical skills and attention to detail.
✨Build Relationships
Discuss how you've successfully liaised with suppliers and resolved discrepancies in the past. Emphasising your ability to maintain good relationships will show that you're not just a numbers person but also a team player who values communication.
