Project Coordinator [AQ-18084]

Aquent is partnering with a leading organization dedicated to fostering talent and driving operational excellence within a fast-paced environment. This company is at the forefront of building exceptional teams, and you will play a pivotal role in ensuring their talent acquisition programs run seamlessly, directly impacting their ability to attract and retain top talent. Your contributions will be central to optimizing workflows, enhancing stakeholder experiences, and providing critical insights that shape strategic decisions.

About The Opportunity

Step into a dynamic role where you will be an integral partner in managing critical talent acquisition activities and cultivating strong internal relationships. This is an exciting opportunity for an organizational subject matter expert who thrives on challenge, possesses exceptional communication skills, and can adapt quickly in a high-energy setting. You will broaden your experience and contribute significantly to a top-tier organization, helping to build a workforce of talented individuals and directly influencing the growth and success of the company.

What You’ll Do

• Manage operational workflows and service requests using ticketing systems, ensuring timely resolution within established service level agreements while maintaining high quality standards and data accuracy.
• Coordinate end-to-end program logistics, including scheduling, stakeholder communication, and documentation for interviewing and hiring programs.
• Create and maintain reporting mechanisms, such as operational dashboards, monthly business review inputs, and status updates, to provide leadership with visibility into program health and key metrics.
• Develop and implement process improvements by identifying opportunities to streamline workflows, reduce manual effort, and enhance stakeholder experience through automation and standardized procedures.
• Serve as the primary operational contact for assigned programs, providing guidance on processes and systems while coordinating between program managers, business partners, and cross-functional teams.
• Conduct quality assurance activities, including audits, data validation, and compliance checks, to ensure operational excellence and adherence to established standards across all deliverables.

What You’ll Bring

• Bachelor’s degree or equivalent experience.
• Experience with basic web-based tools and products like Outlook, Excel, Word, and SharePoint.
• Demonstrated experience in coordination, high-volume scheduling, strong stakeholder management, and the ability to manage up.
• Experience in administration, logistics, or HR.
• Strong ownership and resourceful problem-solving abilities.

Bonus Points If You Have

• Experience with recruiting processes.

About Aquent Talent

Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits!

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.

Client Description

Our Client is a FTSE 100, multinational technology company no longer known for just one thing. Their areas of expertise include e-commerce, cloud computing, digital streaming, artificial intelligence, original entertainment… the list goes on. Despite being primarily digital, their aim is to be the most customer-centric company in the world.

Aquent is dedicated to improving inclusivity & is proudly an equal opportunities employer. We encourage applications from under-represented groups & are committed to providing support to applicants with disabilities. We aim to provide reasonable accommodation for any part of the employment process, to those with a medical condition, disability or neurodivergence.