Talent Coordinator in London

Client Location: Reading - hybrid

Starting: ASAP

Pay Comments: PAYE Maximum Pay (per hour): £27.47

Hours: 35-hour week

Duration: 6 months

Our client is looking for a highly organised and detail-driven Talent Co-ordinator. This is a contract role focused on the EMEA region, where you'll help manage the employment contract lifecycle for approximately 1,000+ employees being onboarded across multiple legal entities in the region. You'll be working across a complex, multi-country EMEA footprint, managing high volumes of contracts and contract addendums in structured phases, coordinating closely with Project Leaders, Legal, BGC, and onboarding teams to ensure people, processes, and paperwork stay in sync as the integration moves forward. If you enjoy bringing order to complexity, working at pace without losing accuracy, and being the person who pulls the right people into the room at the right time - this role is for you.

What You'll Do

• Manage the end-to-end preparation, issuance, and tracking of employment contracts and contract addendums for employees transferring across multiple EMEA legal entities, in line with local labour law and works council/employee consultation requirements.
• Deliver this work in structured phases, aligned to the broader integration timeline, keeping each phase on track and flagging risks to deadlines early.
• Partner closely with key stakeholders in each market to align on entity-specific requirements, employee queries, and exceptions.
• Facilitate, where needed, messaging for impacted employees at each phase of the integration — including contract changes, onboarding steps, and key dates.
• Coordinate across Legal, Payroll, Total Rewards, and IT/Workplace teams to bring the right stakeholders together at the right time, resolving blockers and keeping the integration moving.
• Build and maintain a strong cadence on high-volume contract issuance, completion, and outstanding actions by entity and phase, providing regular status updates to integration leadership.
• Act as a point of contact for employees and managers with questions about their contract, transfer, or onboarding status, connecting with ERC to support the employee lifecycle as they onboard.
• Identify process inefficiencies across the high-volume contract workflow and recommend improvements or automation opportunities.
• Maintain accurate, audit-ready records across all entities in line with data privacy requirements (GDPR and local equivalents).

What You Need to Succeed

• Experience managing high-volume, multi-phase workstreams with competing deadlines and multiple stakeholders.
• Strong stakeholder management skills — comfortable working with multiple COEs and stakeholders.
• Excellent organisational and reporting skills, with experience building trackers/dashboards (Excel, Smartsheet, Workday, Power Automate, or similar) to monitor progress at scale.
• Clear, confident communication skills, with the ability to explain contract or process changes simply to employees and managers.
• High attention to detail and comfort working with sensitive personal data in line with GDPR.
• Ability to work independently in a fast-moving, ambiguous environment, and adapt quickly as integration plans evolve.

Highly desired:

• Proven experience supporting M&A integration, TUPE/employee transfer, or large-scale HR contract/onboarding processes across multiple countries.
• Solid understanding of employment contracts and addendums across multiple EMEA jurisdictions, with awareness of where local legal/works council input is required.
• Fluency in English required; additional European languages are a strong plus given the multi-country scope.
• Prior experience in a technology company M&A/integration context is a plus.

Skills

• Experience managing high-volume, multi-phase workstreams with competing deadlines and multiple stakeholders.
• Strong stakeholder management skills — comfortable working with multiple COEs and stakeholders.
• Excellent organisational and reporting skills, with experience building trackers/dashboards (Excel, Smartsheet, Workday, Power Automate, or similar) to monitor progress at scale.
• Clear, confident communication skills, with the ability to explain contract or process changes simply to employees and managers.
• High attention to detail and comfort working with sensitive personal data in line with GDPR.
• Ability to work independently in a fast-moving, ambiguous environment, and adapt quickly as integration plans evolve.

This role is open for a limited time. Next steps will be shared with shortlisted candidates ASAP. Due to the high volume of applicants, we may be unable to reply to each applicant individually. Thank you for taking the time to apply.

Client Description:

A multinational cloud-based software company specialising in a series of products designed to drive creative innovation across multimedia. Used by millions around the world for personal and professional use across all industries. Aquent is dedicated to improving inclusivity & is proudly an equal opportunities employer. We encourage applications from under-represented groups & are committed to providing support to applicants with disabilities. We aim to provide reasonable accommodation for any part of the employment process, to those with a medical condition, disability or neurodivergence.