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- Tasks: Manage travel, schedule meetings, and handle administrative tasks with flair.
- Company: Join Aquent, a forward-thinking company in the tech and media industry.
- Benefits: Gain valuable experience, develop skills, and enjoy a supportive work environment.
- Why this job: Be the backbone of a dynamic team and make a real difference.
- Qualifications: Strong organisational skills and proficiency in office software required.
- Other info: This is a contract role with opportunities for growth and inclusivity.
The predicted salary is between 28800 - 43200 £ per year.
The Administrative Assistant will apply established skills, company policies, and procedures to complete a broad range of administrative tasks. The role involves assignments of moderate complexity, requiring sound judgement in resolving issues and making routine recommendations.
Responsibilities- Arrange and manage travel bookings and itineraries
- Schedule and coordinate meetings
- Maintain and manage calendars for team members
- Screen and prioritise incoming mail and requests
- Coordinate arrangements for seminars, workshops, and meetings
- Set up new vendors in the company's payment system
- Process and track purchase order requisitions, and recommend purchases of office supplies
- Handle and process sponsorship requests
- Take notes and maintain accurate records of routine management and team meetings
- Plan and organise off-site team meetings and events
- Strong organisational and administrative skills
- Ability to prioritise tasks and manage competing deadlines
- Good judgement and problem-solving ability
- Proficiency in office software and systems
- Strong written and verbal communication skills
- Ability to work independently with minimal supervision
This role is open for a limited time. Next steps will be shared with shortlisted candidates ASAP. Due to the high volume of applicants, we may be unable to reply to each applicant individually. Thank you for taking the time to apply.
Aquent is dedicated to improving inclusivity and is proudly an equal opportunities employer. We encourage applications from under-represented groups and are committed to providing support to applicants with disabilities. We aim to provide reasonable accommodation for any part of the employment process, to those with a medical condition, disability or neurodivergence.
Employment type: Contract
Job function: Administrative
Industries: Technology, Information and Media
Executive Assistant in London employer: Aquent
Contact Detail:
Aquent Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant in London
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or other platforms. Let them know you're on the hunt for an Executive Assistant role, and they might just have the inside scoop on openings.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. We want you to shine, so practice common interview questions and think about how your skills match the job description.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can set you apart from other candidates. It shows your enthusiasm and keeps you fresh in their minds.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing familiar names pop up in our system!
We think you need these skills to ace Executive Assistant in London
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Executive Assistant role. Highlight your organisational skills and experience with administrative tasks that match the job description. We want to see how you can bring your unique flair to our team!
Showcase Your Skills: Don’t just list your skills; demonstrate them! Use specific examples from your past experiences that showcase your ability to manage calendars, coordinate meetings, and handle travel arrangements. This will help us see how you fit into our dynamic environment.
Be Clear and Concise: When writing your application, keep it straightforward and to the point. We appreciate clarity, so avoid fluff and focus on what makes you a great candidate for the role. Remember, we’re looking for someone who can communicate effectively!
Apply Through Our Website: We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts and you’ll be set!
How to prepare for a job interview at Aquent
✨Know Your Stuff
Before the interview, make sure you understand the key responsibilities of an Executive Assistant. Brush up on your organisational skills and be ready to discuss how you've successfully managed tasks like scheduling meetings or handling travel arrangements in the past.
✨Showcase Your Problem-Solving Skills
Be prepared to share examples of how you've used sound judgement to resolve issues. Think of specific situations where you had to prioritise tasks or make recommendations, and explain your thought process during those moments.
✨Master the Tech
Since proficiency in office software is crucial, ensure you're familiar with common tools and systems used in administrative roles. If there are specific programmes mentioned in the job description, highlight your experience with them during the interview.
✨Communicate Clearly
Strong written and verbal communication skills are essential for this role. Practice articulating your thoughts clearly and concisely. You might even want to prepare a few questions to ask the interviewer, showing your interest and engagement.
