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For Companies At a Glance
- Tasks: Lead the planning and execution of exciting, high-impact events.
- Company: Join a multinational cloud-based software company driving creative innovation.
- Benefits: Enjoy a hybrid work model, competitive salary, and opportunities for professional growth.
- Why this job: Be at the forefront of event management and make a real impact in a dynamic environment.
- Qualifications: 5+ years in project management with strong organisational and communication skills.
- Other info: Aquent values inclusivity and encourages applications from diverse backgrounds.
The predicted salary is between 60000 - 84000 £ per year.
Our client is seeking an experienced and highly organised Event Project Manager to lead the planning, coordination, and execution of complex, high-impact events. In this role, you will play a critical part in bringing events to life serving as both a strategic partner and the operational backbone that ensures every element comes together smoothly. From initial concept through post-event wrap-up, you will oversee timelines, manage partners, and drive flawless execution. This is a dynamic opportunity for a proactive professional who thrives in fast-paced environments. You have a strong passion for logistics, clear communication, and a commitment to excellence in delivery. Your ability to manage multiple priorities while maintaining attention to detail sets you apart.
What You’ll Do
- Project Planning & Timeline Management
- Build and maintain detailed project plans and delivery schedules using Workfront (or similar PM tools), ensuring clear task ownership, deadlines, and dependencies.
- Develop and manage master timelines, Gantt charts, and workback schedules to support project visibility and tracking across partners.
- Ensure resource allocation, capacity planning, and task prioritisation align with strategic goals.
- Cross-Functional Coordination
- Collaborate with cross-functional teams (creative, content, marketing, design, and delivery) to gather requirements, set timelines, and align on deliverables.
- Facilitate regular planning and status meetings, providing clear updates and maintaining strong communication channels across teams.
- Manage collaborator expectations and foster alignment through proactive updates, and address issues of risks or delays promptly.
- Identify potential project risks and blockers early, implementing mitigation strategies and escalating critical issues to leadership as needed.
- Track interdependencies across workstreams to ensure timely execution and continuity of deliverables.
- Maintain risk registers and contingency plans to safeguard delivery outcomes.
- Reporting & Process Optimisation
- Lead weekly project reporting, including timeline progress, risks, and resource planning insights.
- Contribute to process improvement initiatives by documenting lessons learned, optimising workflows, and supporting the development of standard processes for project delivery.
What You Need to Succeed
- Strong planning, scheduling, and multitasking skills to manage complex project timelines effectively.
- At least 5 years of project management experience on large-scale projects.
- Confident user of project management software Workfront.
- Excellent communicator with natural organisational abilities to coordinate across teams.
- Strong focus on processes, with the ability to adjust and thrive in demanding situations.
- Experience in events, production, logistics, or agency environments is preferred but not mandatory.
This role is open for a limited time. Next steps will be shared with shortlisted candidates ASAP. Due to the high volume of applicants, we may be unable to reply to each applicant individually. Thank you for taking the time to apply.
A multinational cloud-based software company specialising in a series of products designed to drive creative innovation across multimedia. Used by millions around the world for personal and professional use across all industries.
Aquent is dedicated to improving inclusivity & is proudly an equal opportunities employer. We encourage applications from under-represented groups & are committed to providing support to applicants with disabilities. We aim to provide reasonable accommodation for any part of the employment process, to those with a medical condition, disability or neurodivergence.
Event Project Manager in London employer: Aquent
Contact Detail:
Aquent Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Event Project Manager in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the events industry and let them know you're on the hunt for an Event Project Manager role. You never know who might have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Get social! Follow companies like Aquent on LinkedIn and engage with their posts. This not only keeps you updated on job openings but also shows your interest in their work, making you more memorable when applying.
✨Tip Number 3
Prepare for interviews by practising common questions specific to event management. Think about how you can showcase your project planning skills and experience in logistics. We want you to shine!
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re serious about the role and keen to be part of the team at Aquent.
We think you need these skills to ace Event Project Manager in London
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Event Project Manager role. Highlight your experience in project management, especially with large-scale events, and showcase how your skills align with what we’re looking for.
Showcase Your Communication Skills: Since this role requires excellent communication, don’t shy away from demonstrating your ability to coordinate across teams. Use clear and concise language in your application to reflect your organisational abilities.
Highlight Your Problem-Solving Skills: We love proactive professionals! Share examples of how you've tackled challenges in past projects. This will show us that you can handle the fast-paced environment we thrive in.
Apply Through Our Website: To make sure your application gets the attention it deserves, apply directly through our website. It’s the best way for us to keep track of your application and ensure you’re considered for the role!
How to prepare for a job interview at Aquent
✨Master Your Project Management Tools
Familiarise yourself with project management software like Workfront before the interview. Be ready to discuss how you've used similar tools in past roles to manage timelines and resources effectively.
✨Showcase Your Communication Skills
Prepare examples that highlight your ability to communicate clearly across teams. Think of times when you facilitated meetings or provided updates that helped keep projects on track.
✨Demonstrate Your Problem-Solving Abilities
Be ready to share specific instances where you identified potential risks in a project and how you addressed them. This will show your proactive approach and ability to think on your feet.
✨Align with Their Values
Research Aquent's commitment to inclusivity and diversity. Be prepared to discuss how your values align with theirs and how you can contribute to a positive team culture.
