At a Glance
- Tasks: Plan and coordinate exciting events while collaborating with a dynamic team.
- Company: Join a forward-thinking company in South West London with a vibrant culture.
- Benefits: Competitive pay, flexible work arrangements, and opportunities for professional growth.
- Other info: Fast-paced environment with opportunities to travel and grow your career.
- Why this job: Be at the heart of creating memorable experiences and making an impact.
- Qualifications: Experience in event coordination and strong communication skills are essential.
The predicted salary is between 42000 - 60000 € per year.
Client Location: South West London (3 days onsite per week – Tues, Weds, Thurs)
Starting: June 2026
Pay Rate: up to £230 per day (PAYE Only)
Hours: Full-time
Duration: until 30th September 2026, contract
Responsibilities
- Planning & Coordination
- Support event planning alongside senior team members, including intake tracking, logistics documentation, and milestone monitoring.
- Assist with budget tracking and proactively flag upcoming event requests to appropriate financial contacts.
- Coordinate event content logistics, manage approval processes, and ensure all materials are finalised and distributed well in advance.
- Arrange essential event components such as speaker rehearsals, catering orders, and security requests.
- Prepare event promotion copy for review, support the approval process, and publish events on internal platforms.
- Assist with asset coordination and internal channel placement for marketing initiatives.
- Administer developer registrations and serve as a primary point of contact for attendee inquiries.
- Monitor team travel bookings to ensure alignment with budget and timelines.
- Support internal teams with venue logistics coordination, AV scheduling, and facilities requests.
- On-Site Execution
- Assist with comprehensive event setup, including preparing name badges for all attendees and staff.
- Support staff briefings and facilitate efficient check-in operations.
- Provide essential on-the-ground support to venue staff, internal teams, and attendees throughout the event.
- Assist with event breakdown and all post‑event logistical requirements.
- Post-Event
- Contribute to staff debrief sessions by accurately taking notes and tracking action items.
- Record attendance data and compile detailed post‑event reports.
- Support the production of monthly outcome summaries, analysing attendee engagement and platform adoption.
Qualifications
- Must-Have Qualifications
- Proven experience coordinating events, projects, or operational programs at scale.
- Exceptional attention to detail and high reliability; adept at accurate data entry across various tools and systems.
- A clear and proactive communicator, comfortable asking questions, following up, and flagging issues early.
- Highly adaptable to changing priorities within a fast‑paced environment.
- Willingness and ability to travel regularly across various regions.
- Organised and dependable, with the ability to manage multiple workstreams concurrently.
- Nice-to-Have Qualifications
- Familiarity with technical event setup and audio‑visual equipment.
- Experience with modern collaboration and productivity tools.
- Exposure to developer, engineering, or technology community events.
Aquent is dedicated to improving inclusivity & is proudly an equal opportunities employer. We encourage applications from under‑represented groups & are committed to providing support to applicants with disabilities. We aim to provide reasonable accommodation for any part of the employment process, to those with a medical condition, disability or neurodivergence.
Events Coordinator [209916] employer: Aquent
As an Events Coordinator with us, you'll thrive in a dynamic and inclusive work environment located in the vibrant South West London. We offer competitive pay, flexible working arrangements, and a strong commitment to employee growth, ensuring you have the resources and support needed to excel in your role. Join our team and be part of a culture that values collaboration, creativity, and meaningful contributions to impactful events.
StudySmarter Expert Advice🤫
We think this is how you could land Events Coordinator [209916]
✨Tip Number 1
Network like a pro! Reach out to your connections in the events industry and let them know you're on the hunt for an Events Coordinator role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Get your hands dirty with some volunteer work! Offering your time for events, even if unpaid, can help you gain valuable experience and showcase your skills. Plus, it’s a great way to meet people and expand your network.
✨Tip Number 3
Prepare for interviews by practising common event coordination scenarios. Think about how you’d handle budget tracking or last-minute changes during an event. This will show potential employers that you’re ready for anything!
✨Tip Number 4
Don’t forget to check our website for the latest job postings! We regularly update our listings, and applying directly through us can give you a better chance of landing that dream role as an Events Coordinator.
We think you need these skills to ace Events Coordinator [209916]
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Events Coordinator role. Highlight your relevant experience in event planning and coordination, and don’t forget to mention any specific tools or systems you’ve used that align with the job description.
Show Off Your Attention to Detail:Since this role requires exceptional attention to detail, be sure to showcase examples from your past experiences where your meticulousness made a difference. Whether it’s tracking budgets or managing logistics, let us see how you’ve nailed it!
Communicate Clearly:We love clear and proactive communicators! In your application, demonstrate your communication skills by being concise and direct. If you have experience in liaising with different teams or stakeholders, make sure to include that too.
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at Aquent
✨Know Your Events Inside Out
Before the interview, make sure you research the company’s past events and any upcoming ones. This will help you understand their style and expectations. Be ready to discuss how your experience aligns with their event planning needs.
✨Showcase Your Organisational Skills
Prepare examples that highlight your attention to detail and ability to manage multiple tasks. Use specific instances from your previous roles where you successfully coordinated logistics or managed budgets to demonstrate your reliability.
✨Communicate Clearly and Proactively
During the interview, practice clear communication. Be prepared to ask questions about the role and express your thoughts on potential challenges in event coordination. This shows you’re proactive and engaged, which is key for this position.
✨Be Ready for Scenario Questions
Expect scenario-based questions that assess your problem-solving skills in a fast-paced environment. Think of situations where you had to adapt quickly or resolve issues during an event, and be ready to share those stories.
