At a Glance
- Tasks: Lead the planning and execution of high-impact events, ensuring everything runs smoothly.
- Company: Join a multinational cloud-based software company driving creative innovation across multimedia.
- Benefits: Enjoy a hybrid work model and be part of an inclusive, equal opportunities employer.
- Other info: Open to diverse applicants; support for those with disabilities is provided.
- Why this job: This role offers dynamic challenges in a fast-paced environment with a focus on logistics and teamwork.
- Qualifications: 5+ years in project management; strong communication and organisational skills required.
The predicted salary is between 60000 - 84000 £ per year.
Aquent Greater London, England, United Kingdom
Event Project Manager
Aquent Greater London, England, United Kingdom
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Key Accounts Recruiter & Account Manager
Job Title: Event Project Manager
Client Location: London - hybrid
Starting: 30/06/2025
Hours: Full-time; 35-hour week
Duration: 12 months
Job Description:
Our client is seeking an experienced and highly organised Event Project Manager to lead the planning, coordination, and execution of complex, high-impact events.
In this role, you will play a critical part in bringing events to life serving as both a strategic partner and the operational backbone that ensures every element comes together smoothly. From initial concept through post-event wrap-up, you will oversee timelines, manage partners, and drive flawless execution.
This is a dynamic opportunity for a proactive professional who thrives in fast-paced environments. You have a strong passion for logistics, clear communication, and a commitment to excellence in delivery. Your ability to manage multiple priorities while maintaining attention to detail sets you apart.
What You'll Do
Project Planning & Timeline Management
- Build and maintain detailed project plans and delivery schedules using Workfront (or similar PM tools), ensuring clear task ownership, deadlines, and dependencies
- Develop and manage master timelines, Gantt charts, and workback schedules to support project visibility and tracking across partners
- Ensure resource allocation, capacity planning, and task prioritisation align with strategic goals
Cross-Functional Coordination
- Collaborate with cross-functional teams (creative, content, marketing, design, and delivery) to gather requirements, set timelines, and align on deliverables
- Facilitate regular planning and status meetings, providing clear updates and maintaining strong communication channels across teams
- Manage collaborator expectations and foster alignment through proactive updates, and address issues of risks or delays promptly
- Identify potential project risks and blockers early, implementing mitigation strategies and escalating critical issues to leadership as needed
- Track interdependencies across workstreams to ensure timely execution and continuity of deliverables
- Maintain risk registers and contingency plans to safeguard delivery outcomes
Reporting & Process Optimisation
- Lead weekly project reporting, including timeline progress, risks, and resource planning insights
- Contribute to process improvement initiatives by documenting lessons learned, optimising workflows, and supporting the development of standard processes for project delivery
What You Need to Succeed
- Strong planning, scheduling, and multitasking skills to manage complex project timelines effectively
- At least 5 years of project management experience on large-scale projects
- Confident user of project management software Workfront
- Excellent communicator with natural organisational abilities to coordinate across teams
- Strong focus on processes, with the ability to adjust and thrive in demanding situations
- Experience in events, production, logistics, or agency environments is preferred but not mandatory
*This role is open for a limited time. Next steps will be shared with shortlisted candidates ASAP. Due to the high volume of applicants, we may be unable to reply to each applicant individually. Thank you for taking the time to apply.
Client Description:
A multinational cloud-based software company specialising in a series of products designed to drive creative innovation across multimedia. Used by millions around the world for personal and professional use across all industries.
Aquent is dedicated to improving inclusivity & is proudly an equal opportunities employer. We encourage applications from under-represented groups & are committed to providing support to applicants with disabilities. We aim to provide reasonable accommodation for any part of the employment process, to those with a medical condition, disability or neurodivergence.
Seniority level
Seniority level
Not Applicable
Employment type
Employment type
Contract
Job function
Job function
Project ManagementIndustries
Technology, Information and Media
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#J-18808-LjbffrEvent Project Manager employer: Aquent
Aquent is an exceptional employer, offering a dynamic and collaborative work culture in the heart of London. With a focus on employee growth, you will have the opportunity to develop your strategic skills while working with prestigious clients in the financial services sector. The benefits package, including a competitive salary, performance bonuses, and private health insurance, combined with a hybrid work model, makes Aquent a rewarding place to advance your career.
StudySmarter Expert Advice🤫
We think this is how you could land Event Project Manager
✨Tip Number 1
Network with professionals in the events industry. Attend local events or webinars to connect with people who work in project management roles. This can help you gain insights into the role and potentially get referrals.
✨Tip Number 2
Familiarise yourself with project management tools like Workfront. If you haven't used it before, consider taking an online course or tutorial to understand its features and functionalities, as this will be a key part of the job.
✨Tip Number 3
Prepare to discuss your experience with complex project timelines. Think of specific examples where you successfully managed multiple priorities and how you ensured smooth execution, as this will demonstrate your capability for the role.
✨Tip Number 4
Stay updated on the latest trends in event management and logistics. Being knowledgeable about current best practices can set you apart during interviews and show your passion for the industry.
We think you need these skills to ace Event Project Manager
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant experience in event management, project planning, and coordination. Use specific examples that demonstrate your ability to manage complex projects and work with cross-functional teams.
Craft a Compelling Cover Letter:Write a cover letter that showcases your passion for event management and logistics. Mention your experience with project management tools like Workfront and how you’ve successfully led events from concept to execution.
Highlight Key Skills:In your application, emphasise skills such as multitasking, communication, and risk management. Provide concrete examples of how you've used these skills in past roles to ensure successful event delivery.
Showcase Your Adaptability:Given the fast-paced nature of the role, include examples that demonstrate your ability to adapt to changing circumstances and manage multiple priorities effectively. This will show that you can thrive in demanding situations.
How to prepare for a job interview at Aquent
✨Showcase Your Project Management Skills
Be prepared to discuss your experience with project management tools like Workfront. Highlight specific projects where you successfully managed timelines, resources, and cross-functional teams.
✨Demonstrate Strong Communication Abilities
Since this role requires collaboration across various teams, practice articulating how you've effectively communicated with different stakeholders in past projects. Use examples that showcase your ability to keep everyone aligned.
✨Prepare for Scenario-Based Questions
Expect questions about how you would handle potential project risks or delays. Think of examples from your past experiences where you identified issues early and implemented successful mitigation strategies.
✨Emphasise Your Passion for Events
Share your enthusiasm for event planning and logistics. Discuss any relevant experiences, even if they are not directly from a professional setting, to illustrate your commitment and passion for delivering high-impact events.
