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For Companies At a Glance
- Tasks: Coordinate exciting events from start to finish, managing logistics and communication.
- Company: Join a leading cloud-based software company driving creative innovation globally.
- Benefits: Enjoy flexible work options and a commitment to inclusivity and support for all applicants.
- Why this job: Be part of a dynamic team in a fast-paced environment with opportunities for growth.
- Qualifications: 5-7 years in project management or event coordination; strong MS Office skills required.
- Other info: Aquent values diversity and is an equal opportunities employer.
The predicted salary is between 36000 - 60000 ÂŁ per year.
Our client is seeking an Events Specialist to support EMEA Field Enablement activities, which include but are not limited to event planning and support—specifically end-to-end event logistics for its field teams: sales, technical, and partner. The successful candidate will have a positive, can-do attitude, thrive in a fast-paced environment with ever-changing business priorities, possess a good understanding of corporate organisational structures, and demonstrate strong project management and stakeholder communication skills.
Responsibilities
- Work closely with the EMEA Regional Enablement team and stakeholders on project coordination and event support for EMEA regional programmes.
- End-to-end coordination of live and virtual-live events, including planning and managing the following:
- Logistics: venue and room bookings, dates, food & beverage, audio-visual, training materials.
- Contracts and vendor management.
- Invitations and registration.
- Communication.
- On-site event support; travel as required.
- Event budget management.
- Quarterly reporting & analysis (summaries, trends, etc.).
- Planning calendar (internal).
- Surveys.
Requirements
- 5–7 years’ experience in project management and/or event coordination.
- Strong MS Office skills, including Excel and PowerPoint.
- Strong project management skill set: organisation, ability to manage multiple projects, attention to detail, responsiveness, follow-up and communication, flexibility, and deadline-driven delivery.
- Ability to work in a team environment, receiving direction from multiple leads.
- Positive attitude and ability to remain agile with multiple and evolving team priorities.
- Strong problem-solving and collaboration skills.
- Willingness and ability to travel to support events on-site.
- Ability to adapt communication style to stakeholder level and function.
- Enjoys working in a fast-paced environment.
- Must have a commitment to quality and be results-driven.
If this sounds like you, contact the Aquent team today! The next steps will be shared with shortlisted candidates. Thank you for taking the time to apply.
Event Specialist employer: Aquent GmbH
Contact Detail:
Aquent GmbH Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Event Specialist
✨Tip Number 1
Familiarise yourself with the latest trends in event management and logistics. Understanding current best practices will not only help you during interviews but also demonstrate your commitment to staying updated in a fast-paced environment.
✨Tip Number 2
Network with professionals in the events industry, especially those who have experience in EMEA field enablement. Attend relevant events or webinars to connect with potential colleagues and learn about their experiences.
✨Tip Number 3
Prepare to discuss specific examples of how you've successfully managed multiple projects simultaneously. Highlight your organisational skills and ability to adapt to changing priorities, as these are crucial for the role.
✨Tip Number 4
Research the company culture of the multinational cloud-based software company. Understanding their values and mission can help you tailor your conversations and show that you're a great fit for their team.
We think you need these skills to ace Event Specialist
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in project management and event coordination. Use specific examples that demonstrate your ability to manage logistics, communicate with stakeholders, and handle multiple projects.
Craft a Compelling Cover Letter: Write a cover letter that showcases your positive attitude and adaptability in fast-paced environments. Mention your understanding of corporate structures and how your skills align with the responsibilities outlined in the job description.
Highlight Relevant Skills: Emphasise your strong MS Office skills, particularly in Excel and PowerPoint. Provide examples of how you've used these tools in previous roles to manage events or projects effectively.
Showcase Problem-Solving Abilities: In your application, include instances where you've successfully navigated challenges in event planning or project management. This will demonstrate your strong problem-solving skills and ability to remain agile under changing priorities.
How to prepare for a job interview at Aquent GmbH
✨Showcase Your Project Management Skills
Be prepared to discuss your experience in managing multiple projects simultaneously. Highlight specific examples where you successfully coordinated events, detailing the logistics involved and how you overcame any challenges.
✨Demonstrate Your Communication Abilities
Since the role requires strong communication skills, practice articulating your thoughts clearly. Be ready to explain how you've adapted your communication style to different stakeholders in past roles.
✨Exhibit a Positive Attitude
Employers are looking for candidates with a can-do attitude. During the interview, maintain a positive demeanour and express your enthusiasm for the role and the company, especially in relation to working in a fast-paced environment.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities. Prepare for scenarios where you might need to manage unexpected changes or conflicts during an event, and think through how you would handle these situations effectively.
