Delivery Controls Coordinator

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At Aquaterra Energy we specialise in providing engineering solutions and equipment to the global offshore energy industry – helping clients drive efficient and sustainable offshore operations from drilling and field development, to decommissioning, carbon capture and storage, renewable and hydrogen projects.

Aquaterra Energy is seeking a highly organised and detail-oriented Delivery Controls Coordinator to join our Delivery team based at our Norwich office. This full-time role will support a range of project delivery functions, focusing on document control, project coordination, and procurement support to ensure efficient and compliant project execution.

Key Duties and Responsibilities

Document Control

• Manage the Project Document Control mailbox; act as the main point of contact for document-related queries.
• Liaise with and support the Delivery team on all aspects of document control and compliance.
• Oversee daily document control activities: registration, issue, transmittals, receipt of comments, and document revisions.
• Develop, maintain, and administer the electronic document control system and track documentation via the Master Document Register (MDR).
• Ensure timely turnaround of internal and external documentation to support project timelines.
• Review and verify incoming and outgoing documents for completeness, formatting, and compliance with company and client requirements.
• Coordinate and compile Manufacturers Record Books (MRBs) and project data packs.
• Identify and implement improvements to document workflows, version control, and traceability.
• Manage procurement document control processes, including communication with suppliers and timely documentation distribution.
• Ensure conformance to the company’s Quality Management System (QMS) by accurately storing and referencing standards, policies, and procedures.

Project Coordination & Administrative Support

• Provide day-to-day project support including project file setup, creation and management of project folders, codes, and documentation structures in line with internal procedures.
• Support development of project scopes, objectives, work plans, and schedules.
• Assist in the preparation and submission of client project reports.
• Contribute to improving project management tools, templates, and administrative processes.
• Track and report Management KPIs related to project delivery; support in identifying and recommending corrective actions

Procurement Support

•Assist the Procurement Manager in supplier engagement, performance monitoring and identifying cost-saving opportunities.

• Support supplier sourcing and evaluation, including maintenance of qualification records, quotations and performance history.

• Place purchase orders in line with project needs and company procurement procedures.

• Review and refine procurement workflows in collaboration with the Procurement Manager to ensure efficiency and compliance.

About you:

• Proven experience in document control or project coordination, preferably in the oil and gas or engineering sectors
• Excellent organisational skills and attention to detail
• Familiarity with document management systems and microsoft office applications
• A proactive mindset with drive for improving processes and efficiency.
• Team Player

At Aquaterra Energy we believe that all employees have the opportunity to contribute positively to our sales targets be it through direct client interactions or the provision of their work internally. An understanding of the sales process and customer focus is an expectation for every employee and therefore appropriate training will be provided and must be attended by all.BENEFITS:

• Life cover x 4 basic salary

• 25 days paid annual leave plus bank holidays

• Option to purchase additional holidays

• Training & Development and commitment to CPD

• Employee assistance scheme

• Funded sports, social and charity events

• Cycle to work scheme

• Electric car scheme

As an equal opportunity employer, we welcome applications from all suitably qualified persons regardless of their sex, religion, race, age, sexual orientation, marital status, gender reassignment, pregnancy or maternity status, disability or neurodivergent status. Our people are valued, respected and encouraged to be their unique selves. We are committed to creating an environment where everyone has an equal opportunity to reach their potential, to be heard, included and to inspire great new ideas, to help Aquaterra Energy build a fantastic place to work. We are committed to accelerating our efforts supporting inclusion and diversity in our workplaces and communities to drive change.

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