Ledger Manager

We are seeking an experienced and results driven Ledger Manager to join our team on a fixed term basis for approx. 9 months for maternity leave cover. You will be responsible for managing Purchase Ledger, Sales Ledger Credit control and Cashbook functions ensuring the accuracy and integrity of the Aquaspersions Group\’s financial records. The ideal candidate will possess a strong background in independent management of both sales and purchase ledgers.

Duties

Transaction Processing:

• Managing the accurate and timely recording and processing of all financial transactions for Purchase, Sales, and Cashbook ledgers on Sage 200 for Aquaspersions UK and North America.
• Ensure all transactions are properly coded and authorised according to the company\’s chart of accounts and Limits of Authority.
• Review and approve weekly payment runs up to authorised limits, escalating approvals higher where required.
• Ensure that suppliers are paid on time and invoices are processed efficiently and accurately.
• Prepare any month end accruals and prepayments where necessary.
• Preparation and submission of monthly VAT return.
• Perform daily aged debtor and creditor reviews, ensuring aged balance is always within 5% of total ledger balance.
• Manage credit control process, highlighting any overdue invoices to Group CEO and Group CFO and developing good working relationships with our customers.
• Maintain customer insured credit limits and apply for new limits where necessary in line with company policy.
• Manage corporate credit cards and expenses and ensure that claims are processed in line with policy.
• Preparation of cash flow forecasts for GBP, USD, and EUR.
• Responsible for overnight deposits.
• Responsible for management of document capture software.
• Manage monthly revaluations on currency accounts.
• Manage monthly commission calculations.
• Prepare monthly Balance Sheet reconciliations for bank accounts and sales/purchase ledgers, investigating any reconciling items and highlighted to Group Financial Controller where necessary.

Reconciliations:

• Perform regular reconciliations of bank statements, accounts payable, and accounts receivable to ensure accuracy and identify any discrepancies.

Month-End Closing:

• Assist with the month-end closing process by ensuring all transactions are posted and reconciled.
• Prepare supporting schedules and reports as required for the closing process.
• Assist Group Financial Controller in year-end accounts and external audit process.

Data Integrity and Control:

• Maintain the accuracy and integrity of the assigned ledger data by adhering to established accounting policies and procedures.
• Implement and maintain internal controls to safeguard financial data and prevent errors.

Experience

• Minimum of 5 years experience in independent management of combination of Sales and Purchase Ledgers
• Experience with accounting software (e.g., SAGE 200).
• Excellent attention to detail and accuracy.
• Strong organisational and time management skills.
• Ability to work independently and as part of a team.
• Accounting experience essential including posting journals.
• Competent IT skills, particularly in MS Excel.
• Shows initiative.
• Excellent written and oral communication skills
• Ability to produce accurate financial information and reports.
• Needs to show discretion around sensitive financial information.

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