Production Planning Administrator in Guildford

At AQA, we’re committed to advancing education and we’re committed to our people. As the largest provider of academic qualifications in the UK, we mark over 10 million exam papers each year and it’s our people who make this happen.

6-Month FTC (with potential to extend)

Location: Guildford

Salary: £25,300 - £27,300

Hybrid: 2 days per week in the office (up to 4 days during peak periods)

In this role, you'll be responsible for:

• Checking and approving final versions of question paper files before they are sent for printing.
• Distributing confidential files securely to internal teams and external suppliers.
• Reviewing printed examination materials to ensure accuracy and quality.
• Managing production records, spreadsheets and tracking information.
• Monitoring stock and production data from suppliers and taking appropriate action where needed.
• Responding to queries from colleagues and external partners in a professional and timely way.
• Supporting the management and resolution of production issues.
• Archiving examination materials and maintaining accurate records.
• Helping make final examination files available for centres on exam days.
• Supporting invoicing and other administrative activities within the team.

What's in it for you?

• The opportunity to contribute to a process that supports over 10 million exam papers each year.
• A varied role with a mix of administration, data management, problem solving and stakeholder engagement.
• Working alongside experienced colleagues in a supportive team environment.
• Exposure to a wide range of internal and external stakeholders.
• Hybrid working that balances collaboration and flexibility.
• The chance to develop valuable skills in operations, planning, coordination and production management.

You’ll thrive in this role if you have:

• Strong attention to detail and enjoy checking information for accuracy.
• Experience managing administrative processes and maintaining accurate records.
• Confidence using spreadsheets and working with data.
• Excellent organisational skills and the ability to prioritise competing tasks.
• Strong communication skills and enjoy building positive relationships with stakeholders.
• A proactive approach and the confidence to take ownership of tasks.
• Good problem-solving skills and the ability to remain calm under pressure.
• A collaborative mindset and enjoy working closely with others to achieve shared goals.
• Experience in an administrative, operations, coordination or support role would be beneficial.

Diversity and Inclusion Statement

At AQA, we are committed to fostering a workplace that celebrates diversity and promotes equity and inclusion. We believe that a diverse team brings richer perspectives and drives better outcomes. Our ED&I strategy ensures that everyone—regardless of religion, ethnicity, gender identity or expression, age, disability, sexual orientation, or background—is valued, respected, and empowered to thrive. We actively promote inclusive language, avoid stereotypes, and strive for representation across all dimensions of diversity. We welcome applications from individuals of all backgrounds and lived experiences.

What's Next?

To apply, please submit your CV and cover letter by 23.59 27th September. Interviews will take place in our Guildford office on w/c 5th October.