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- Tasks: Support finance operations, manage expenses, and assist with invoicing and reporting.
- Company: Join a dynamic finance team in a collaborative environment.
- Benefits: Competitive salary, flexible hours, and opportunities for growth.
- Other info: Exciting chance to learn and develop in a supportive team.
- Why this job: Gain hands-on experience in finance while making a real impact.
- Qualifications: Attention to detail and basic finance knowledge preferred.
The predicted salary is between 30000 - 40000 ÂŁ per year.
The Finance Administrator supports the Finance Director with the day-to-day operations that contribute to the smooth running of the Finance Department and interaction with the wider business. They take ownership of company credit card and expenses transactions for correct data entry to the accounting system and reconciliations and handle all queries related to this task. They provide support on sales invoicing from our project system, sending to clients and ensure these transactions are reflected in the accounting records. They provide general finance administrative support for our project system and help produce regular insightful reporting to the business as directed by the Finance Director.
Key responsibilities:
- Company Credit Cards: Working with card holders to collate receipts and analyse expenditure using Excel for correct entry into the accounting records and project system as appropriate.
- Employee Expenses: Take ownership of this task ensuring correct coding for the accounting records before sending approved claims for payment. Handling any queries and inputting project costs on the project system (CMap).
- Project System (CMap) Finance Administrative Support: Converting won projects to “live” status on instruction following established processes. Supporting the issue of sales invoicing to clients - preparing on instruction, distribution to clients and entering into the accounting records. Preparing purchase orders to suppliers for projects following approval. Take ownership of ensuring all project costs are accurately reflected against each project from either credit card or supplier invoices. Working with the Finance Director to reconcile these costs each month against the accounting records.
- Admin Support and Reporting: Work with your finance colleagues to help manage the finance inbox and action allocated tasks/queries to resolve. Run weekly reports using established templates on timesheet entries to share with wider Precision colleagues.
- Other: Maintain secure filing and archiving practices in accordance with the company processes and office procedures. Other duties may be required as reasonably requested by the VP, Finance Director. Undertake any duties as may be required from time to time that can reasonably be regarded as within the remit of the post. Aware of and conform to legal requirements in all activities, both internal and external. Implicit in this is that all Managers and Staff conform to the appropriate standards in terms of Health and Safety and Information Security requirements but also to the highest standards of business ethics.
Finance Administrator employer: AQ International
Contact Detail:
AQ International Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Finance Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance world and let them know you're on the lookout for opportunities. You never know who might have the inside scoop on a Finance Administrator role that’s not even advertised yet.
✨Tip Number 2
Prepare for interviews by brushing up on your Excel skills and understanding of project systems like CMap. We want you to feel confident discussing how you can manage credit card transactions and employee expenses effectively.
✨Tip Number 3
Showcase your organisational skills! During interviews, share examples of how you've successfully managed multiple tasks or projects. This will demonstrate your ability to handle the day-to-day operations of the Finance Department.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in joining our team at StudySmarter.
We think you need these skills to ace Finance Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Finance Administrator role. Highlight relevant experience, especially with credit card management and expense reporting, as these are key parts of the job.
Show Off Your Excel Skills: Since you'll be analysing expenditure using Excel, it’s a good idea to mention any specific Excel skills you have. If you've used it for financial reporting or data entry, let us know!
Be Clear and Concise: When writing your cover letter, keep it clear and to the point. Explain why you're a great fit for the role and how your skills can help us run the Finance Department smoothly.
Apply Through Our Website: We encourage you to apply through our website. It’s the best way for us to receive your application and ensures you’re considered for the role without any hiccups!
How to prepare for a job interview at AQ International
✨Know Your Numbers
As a Finance Administrator, you'll be dealing with numbers all day. Brush up on your Excel skills and be ready to discuss how you've used it in previous roles. Maybe even prepare a few examples of how you’ve analysed expenditure or reconciled accounts.
✨Understand the Project System
Familiarise yourself with project management systems like CMap. If you can, do a bit of research on how they work and be prepared to discuss how you would handle tasks like converting projects to 'live' status or managing sales invoicing.
✨Be Ready for Scenario Questions
Expect questions that ask how you would handle specific situations, like resolving a query about employee expenses or ensuring accurate coding for accounting records. Think through your past experiences and have a couple of solid examples ready to share.
✨Show Your Team Spirit
This role involves working closely with the Finance Director and other colleagues. Be prepared to talk about how you collaborate with others, manage tasks in a busy inbox, and contribute to team goals. Highlight any experience you have in supporting finance teams or managing administrative tasks.