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- Tasks: Coordinate learner onboarding and ensure compliance for a smooth experience.
- Company: Aptitude Recruitment connects talent with innovative organisations in growing sectors.
- Benefits: Join a rapidly expanding team with opportunities for growth and development.
- Other info: Dynamic environment with a focus on learner success and operational efficiency.
- Why this job: Be a key player in shaping learner experiences during exciting organisational growth.
- Qualifications: Strong admin skills, attention to detail, and ability to manage multiple priorities.
The predicted salary is between 30000 - 40000 £ per year.
At Aptitude Recruitment, we specialise in connecting talented individuals with forward-thinking organisations across growing sectors. We pride ourselves on delivering high-quality recruitment solutions while supporting both clients and candidates in achieving long-term success. We are currently seeking a highly organised and detail-oriented Programme Administrator to support a rapidly expanding training environment focused on delivering outstanding learner experiences.
Role Overview
The Programme Administrator plays a critical role in ensuring a high-quality, compliant, and efficient learner onboarding experience. This position is responsible for coordinating all aspects of learner enrolment and onboarding, ensuring that:
- Learners are enrolled accurately and compliantly
- Employer and learner documentation is complete
- Systems (including Bud and ILR processes) are updated correctly
This role is central to maintaining audit readiness, delivering a learner-focused experience, and supporting operational efficiency during a period of growth.
Key Responsibilities
- Learner Onboarding (Core Focus)
- Coordinate end-to-end onboarding of all new apprentices
- Act as the central point of contact for onboarding queries (learners, employers, and internal teams)
- Deliver a smooth and professional onboarding experience aligned to organisational standards
- Enrolment & Compliance Checks
- Complete all enrolment compliance checks in line with DfE funding rules
- Ensure all required documentation is accurate, complete, and signed
- Systems & Data Management
- Accurately input and maintain learner data across systems (e.g. Bud and ILR-related systems)
- Track onboarding progress and flag risks or delays
- Programme Registration & Certification
- Manage learner registrations with awarding organisations (where applicable)
- Coordinate certification processes on programme completion
- Ensure timely and accurate submission of required information
- Coordination Across Teams
- Liaise with Sales/Business Development teams to receive confirmed learner information
- Programme Managers and Skills Coaches to confirm readiness for onboarding
- Compliance teams to ensure funding requirements are met
- Support the handover from onboarding into active programme delivery
Person Specification
Essential
- Strong administrative and organisational skills
- High attention to detail and accuracy
- Experience managing data and documentation
- Ability to manage multiple priorities and deadlines
- Strong communication skills (written and verbal)
- Confident using systems and databases
Desirable
- Experience in apprenticeships or funded training
- Understanding of DfE funding rules and compliance requirements
- Experience with learner management systems (e.g. Bud)
- Experience supporting audits or compliance processes
Why This Role Matters
This is an exciting opportunity to join an organisation during a period of significant growth across emerging and high-demand sectors. The Programme Administrator role is critical in ensuring that as operations scale, the organisation maintains:
Training Advisor employer: Aptitude Recruitment Ltd
Contact Detail:
Aptitude Recruitment Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Training Advisor
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at events. We all know that sometimes it’s not just what you know, but who you know that can help you land that dream job.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. We recommend jotting down key points about how your skills align with their needs. This will help you stand out and show you’re genuinely interested.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family. We can’t stress enough how much this helps in building confidence and refining your answers to common questions.
✨Tip Number 4
Don’t forget to follow up after interviews! A quick thank-you email can go a long way. It shows your enthusiasm and keeps you fresh in their minds. And remember, apply through our website for the best chances!
We think you need these skills to ace Training Advisor
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Programme Administrator role. Highlight your strong administrative skills and attention to detail, as these are key for us at Aptitude Recruitment.
Showcase Relevant Experience: If you've got experience in managing data or working with compliance checks, shout about it! We want to see how your background aligns with the responsibilities of the role.
Be Clear and Concise: When writing your application, keep it straightforward. Use clear language and avoid jargon. We appreciate a well-structured application that gets straight to the point.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at Aptitude Recruitment Ltd
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Programme Administrator role. Familiarise yourself with the key responsibilities and how they align with your skills. This will help you articulate how your experience can contribute to a smooth learner onboarding process.
✨Showcase Your Organisational Skills
Since this role requires strong administrative and organisational skills, prepare examples from your past experiences where you've successfully managed multiple priorities or deadlines. Highlight any specific systems or processes you've used to keep things on track.
✨Be Ready for Compliance Questions
Given the importance of compliance in this role, brush up on DfE funding rules and any relevant documentation processes. Be prepared to discuss how you've ensured compliance in previous roles, as this will demonstrate your attention to detail and understanding of the requirements.
✨Communicate Clearly and Confidently
Strong communication skills are essential for this position. Practice articulating your thoughts clearly and confidently. During the interview, listen carefully to questions and respond thoughtfully, showing that you can be the central point of contact for onboarding queries.