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- Tasks: Coordinate learner onboarding and ensure compliance for a smooth experience.
- Company: Aptitude Recruitment, connecting talent with innovative organisations.
- Benefits: Join a growing team with opportunities for professional development.
- Other info: Dynamic environment with a focus on compliance and operational efficiency.
- Why this job: Be a key player in shaping learner experiences during exciting growth.
- Qualifications: Strong organisational skills and attention to detail required.
The predicted salary is between 30000 - 40000 £ per year.
At Aptitude Recruitment, we specialise in connecting talented individuals with forward-thinking organisations across growing sectors. We pride ourselves on delivering high-quality recruitment solutions while supporting both clients and candidates in achieving long-term success. We are currently seeking a highly organised and detail-oriented Programme Administrator to support a rapidly expanding training environment focused on delivering outstanding learner experiences.
Role Overview
The Programme Administrator plays a critical role in ensuring a high-quality, compliant, and efficient learner onboarding experience. This position is responsible for coordinating all aspects of learner enrolment and onboarding, ensuring that:
- Learners are enrolled accurately and compliantly
- Employer and learner documentation is complete
- Systems (including Bud and ILR processes) are updated correctly
This role is central to maintaining audit readiness, delivering a learner-focused experience, and supporting operational efficiency during a period of growth.
Key Responsibilities
- Learner Onboarding (Core Focus)
- Coordinate end-to-end onboarding of all new apprentices
- Act as the central point of contact for onboarding queries (learners, employers, and internal teams)
- Deliver a smooth and professional onboarding experience aligned to organisational standards
- Enrolment & Compliance Checks
- Complete all enrolment compliance checks in line with DfE funding rules
- Ensure all required documentation is accurate, complete, and signed
- Systems & Data Management
- Accurately input and maintain learner data across systems (e.g. Bud and ILR-related systems)
- Track onboarding progress and flag risks or delays
- Programme Registration & Certification
- Manage learner registrations with awarding organisations (where applicable)
- Coordinate certification processes on programme completion
- Ensure timely and accurate submission of required information
- Coordination Across Teams
- Liaise with Sales/Business Development teams to receive confirmed learner information
- Programme Managers and Skills Coaches to confirm readiness for onboarding
- Compliance teams to ensure funding requirements are met
- Support the handover from onboarding into active programme delivery
Person Specification
Essential
- Strong administrative and organisational skills
- High attention to detail and accuracy
- Experience managing data and documentation
- Ability to manage multiple priorities and deadlines
- Strong communication skills (written and verbal)
- Confident using systems and databases
Desirable
- Experience in apprenticeships or funded training
- Understanding of DfE funding rules and compliance requirements
- Experience with learner management systems (e.g. Bud)
- Experience supporting audits or compliance processes
Why This Role Matters
This is an exciting opportunity to join an organisation during a period of significant growth across emerging and high-demand sectors. The Programme Administrator role is critical in ensuring that as operations scale, the organisation maintains:
Training Advisor in Liverpool employer: Aptitude Recruitment Ltd
Contact Detail:
Aptitude Recruitment Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Training Advisor in Liverpool
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at events. We can’t stress enough how important it is to make connections that could lead to job opportunities.
✨Tip Number 2
Prepare for interviews by researching the company and role. We recommend practising common interview questions and having your own questions ready. This shows you’re genuinely interested and engaged!
✨Tip Number 3
Follow up after interviews! A quick thank-you email can set you apart from other candidates. It’s a simple way to show appreciation and keep you fresh in their minds.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge over others.
We think you need these skills to ace Training Advisor in Liverpool
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Programme Administrator role. Highlight your strong administrative skills and attention to detail, as these are key for us at Aptitude Recruitment.
Showcase Relevant Experience: If you've got experience in managing data or working with learner management systems, don’t hold back! We want to see how your background aligns with the responsibilities of the role.
Be Clear and Concise: When writing your application, keep it straightforward. Use clear language and bullet points where possible to make it easy for us to see your qualifications and experience at a glance.
Apply Through Our Website: We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for this exciting opportunity!
How to prepare for a job interview at Aptitude Recruitment Ltd
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Programme Administrator role. Familiarise yourself with the key responsibilities and how they align with your skills. This will help you articulate how your experience can contribute to a smooth learner onboarding process.
✨Showcase Your Organisational Skills
Since this role requires strong administrative and organisational skills, prepare examples from your past experiences where you successfully managed multiple priorities or maintained high attention to detail. Use the STAR method (Situation, Task, Action, Result) to structure your responses.
✨Brush Up on Compliance Knowledge
Understanding DfE funding rules and compliance requirements is crucial for this position. Do some research on these topics and be ready to discuss how you would ensure compliance during the enrolment and onboarding processes. This shows you're proactive and knowledgeable.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the company culture, team dynamics, and how success is measured in this role. This not only demonstrates your interest but also helps you gauge if the organisation is the right fit for you.