At a Glance
- Tasks: Ensure data accuracy and compliance while managing learner records and supporting audits.
- Company: Join a rapidly expanding training provider focused on quality and compliance.
- Benefits: Hybrid work model, competitive salary, and opportunities for professional growth.
- Other info: Collaborative culture with a focus on compliance and data integrity.
- Why this job: Make a real impact in a fast-paced environment while ensuring operational efficiency.
- Qualifications: Experience in apprenticeships, understanding of DfE funding rules, and strong organisational skills.
Location: Hybrid – Birkenhead - Tuesday & Thursday in the office
Salary: £26,000 – £32,000
At Aptitude Recruitment, we specialise in connecting talented individuals with forward-thinking organisations across growing sectors. We are currently supporting a rapidly expanding training provider in their search for a MIS & Compliance Coordinator to play a key role in ensuring data accuracy, funding compliance, and audit readiness.
Role Overview
The MIS & Compliance Coordinator is a critical position within the organisation, responsible for maintaining the integrity of learner data, ensuring compliance with DfE funding rules, and supporting a high-quality, audit-ready environment. You will play a central role in managing learner records, overseeing enrolment compliance, and ensuring all systems (including Bud and ILR processes) are accurate, up to date, and aligned with regulatory requirements.
Key Responsibilities
- MIS & Data Management (Core Focus)
- Maintain accurate and up-to-date learner records across all systems (e.g. Bud, ILR)
- Ensure data integrity, accuracy, and consistency in line with funding requirements
- Monitor data quality and proactively identify and resolve discrepancies
- Support timely and accurate ILR submissions
- Compliance & Audit Readiness
- Ensure all learner files meet compliance standards and are audit-ready at all times
- Carry out regular compliance checks in line with DfE funding rules
- Support internal and external audits, providing required documentation and evidence
- Keep up to date with changes in funding rules and compliance requirements
- Enrolment & Documentation
- Oversee the enrolment process to ensure all learners are onboarded compliantly
- Ensure all learner and employer documentation is complete, accurate, and signed
- Track onboarding progress and flag any risks or delays
- Programme & Certification Administration
- Manage learner registrations with awarding organisations
- Coordinate certification processes and ensure timely submissions
- Maintain accurate records of learner progress and completions
- Cross-Team Coordination
- Work closely with Sales, Programme Managers, and Skills Coaches to ensure smooth onboarding and data flow
- Collaborate with compliance teams to meet funding and regulatory requirements
- Support the transition from enrolment through to programme delivery
Person Specification
Essential
- Experience within apprenticeships or funded training
- Understanding of DfE funding rules and ILR processes
- Experience using systems such as Bud
- Experience supporting audits and compliance activities
Desirable
- Strong administrative and organisational skills
- High attention to detail and accuracy
- Experience working with data, systems, and documentation
- Ability to manage multiple priorities and deadlines
- Strong communication skills
- Confident using databases and learner management systems
Why This Role Matters
This is an exciting opportunity to join a growing training provider where compliance, data accuracy, and quality delivery are at the heart of everything they do. You’ll play a key role in ensuring the organisation remains audit-ready, compliant, and operationally efficient as it continues to scale—making a real impact within a fast-paced and evolving sector.
MIS & Compliance Coordinator in Birkenhead employer: Aptitude Recruitment Ltd
Aptitude Recruitment is an excellent employer that prioritises employee growth and development within a supportive and dynamic work culture. Located in Birkenhead, this hybrid role offers the flexibility of working from home while fostering collaboration in the office, ensuring a balanced work-life environment. With a focus on compliance and data integrity, employees are empowered to make meaningful contributions in a rapidly expanding training provider, making it an ideal place for those seeking rewarding and impactful careers.
StudySmarter Expert Advice🤫
We think this is how you could land MIS & Compliance Coordinator in Birkenhead
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how your skills align with their needs. This will help you stand out and show that you're genuinely interested.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. The more you practice, the more confident you'll feel when it’s your turn in the hot seat.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge. Plus, we love seeing familiar names pop up!
We think you need these skills to ace MIS & Compliance Coordinator in Birkenhead
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the MIS & Compliance Coordinator role. Highlight your experience with data management, compliance, and any relevant systems like Bud. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about compliance and data accuracy. Share specific examples of how you've ensured audit readiness in previous roles. We love a good story!
Show Off Your Attention to Detail:In this role, attention to detail is key. Make sure your application is free from typos and errors. We appreciate candidates who take the time to double-check their work—it's a great way to show us you care!
Apply Through Our Website:We encourage you to apply through our website for the best chance of getting noticed. It’s super easy, and you'll be able to keep track of your application status. Plus, we love seeing applications come directly from our site!
How to prepare for a job interview at Aptitude Recruitment Ltd
✨Know Your Stuff
Make sure you brush up on DfE funding rules and ILR processes before the interview. Being able to discuss these topics confidently will show that you're serious about the role and understand its core responsibilities.
✨Showcase Your Attention to Detail
Prepare examples from your past experience where you've maintained data accuracy or handled compliance checks. Highlighting your meticulous nature will resonate well with the hiring team, as this role demands high attention to detail.
✨Be Ready for Scenario Questions
Expect questions that ask how you would handle discrepancies in learner data or ensure audit readiness. Think through potential scenarios beforehand so you can provide clear, structured responses during the interview.
✨Demonstrate Team Collaboration Skills
Since this role involves working closely with various teams, be prepared to discuss how you've successfully collaborated in the past. Share specific examples of how you’ve coordinated with others to achieve compliance and data management goals.
