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- Tasks: Coordinate learner onboarding and ensure compliance for a smooth experience.
- Company: Join a growing organisation focused on high-demand sectors.
- Benefits: Gain valuable experience, develop skills, and work in a supportive environment.
- Other info: Exciting growth opportunities in a dynamic and collaborative team.
- Why this job: Be a key player in shaping the future of apprenticeships and training.
- Qualifications: Strong admin skills, attention to detail, and ability to manage data.
The predicted salary is between 30000 - 40000 £ per year.
Role Overview
The Programme Administrator plays a critical role in ensuring a high-quality, compliant, and efficient learner onboarding experience. This position is responsible for coordinating all aspects of learner enrolment and onboarding, ensuring that:
- Learners are enrolled accurately and compliantly
- Employer and learner documentation is complete
- Systems (including Bud and ILR processes) are updated correctly
This role is central to maintaining audit readiness, delivering a learner-focused experience, and supporting operational efficiency during a period of growth.
Key Responsibilities
- Learner Onboarding (Core Focus)
- Coordinate end-to-end onboarding of all new apprentices
- Act as the central point of contact for onboarding queries (learners, employers, and internal teams)
- Deliver a smooth and professional onboarding experience aligned to organisational standards
- Enrolment & Compliance Checks
- Complete all enrolment compliance checks in line with DfE funding rules
- Ensure all required documentation is accurate, complete, and signed
- Systems & Data Management
- Accurately input and maintain learner data across systems (e.g. Bud and ILR-related systems)
- Track onboarding progress and flag risks or delays
- Programme Registration & Certification
- Manage learner registrations with awarding organisations (where applicable)
- Coordinate certification processes on programme completion
- Ensure timely and accurate submission of required information
- Coordination Across Teams
- Liaise with Sales/Business Development teams to receive confirmed learner information
- Programme Managers and Skills Coaches to confirm readiness for onboarding
- Compliance teams to ensure funding requirements are met
- Support the handover from onboarding into active programme delivery
Person Specification
Essential
- Strong administrative and organisational skills
- High attention to detail and accuracy
- Experience managing data and documentation
- Ability to manage multiple priorities and deadlines
- Strong communication skills (written and verbal)
- Confident using systems and databases
Desirable
- Experience in apprenticeships or funded training
- Understanding of DfE funding rules and compliance requirements
- Experience with learner management systems (e.g. Bud)
- Experience supporting audits or compliance processes
Why This Role Matters
This is an exciting opportunity to join an organisation during a period of significant growth across emerging and high-demand sectors. The Programme Administrator role is critical in ensuring that as operations scale, the organisation maintains:
Programme & Onboarding Coordinator in Bebington employer: Aptitude Recruitment Ltd
Contact Detail:
Aptitude Recruitment Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Programme & Onboarding Coordinator in Bebington
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at events. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and role. Know their values and how you can contribute to their mission. This shows you’re genuinely interested and ready to hit the ground running.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family. Get comfortable talking about your experiences and how they relate to the Programme & Onboarding Coordinator role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who are proactive!
We think you need these skills to ace Programme & Onboarding Coordinator in Bebington
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Programme & Onboarding Coordinator role. Highlight your administrative skills and any relevant experience in managing data and documentation, as these are key to what we’re looking for.
Showcase Your Attention to Detail: Since this role requires a high level of accuracy, be sure to demonstrate your attention to detail in your application. Double-check for typos and ensure all information is correct before hitting send!
Communicate Clearly: Strong communication skills are essential for this position. Use clear and concise language in your written application to show us you can convey information effectively, just like you would in the role.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently, plus you’ll find all the details you need about the role there!
How to prepare for a job interview at Aptitude Recruitment Ltd
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Programme & Onboarding Coordinator role. Familiarise yourself with the key responsibilities and how they align with the organisation's goals. This will help you articulate how your skills and experiences make you a perfect fit.
✨Showcase Your Organisational Skills
Since this role requires strong administrative and organisational skills, prepare examples from your past experiences where you've successfully managed multiple priorities or deadlines. Be ready to discuss how you ensure accuracy and attention to detail in your work.
✨Communicate Clearly and Confidently
Strong communication skills are essential for this position. Practice articulating your thoughts clearly and confidently. Consider doing mock interviews with a friend or using video recordings to refine your delivery and ensure you come across as professional and approachable.
✨Demonstrate Your Compliance Knowledge
Brush up on DfE funding rules and compliance requirements relevant to the role. Be prepared to discuss any experience you have with audits or compliance processes. Showing that you understand these aspects will demonstrate your readiness to handle the responsibilities of the position.