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- Tasks: Support senior leaders in managing projects and administrative tasks for pensions administration.
- Company: Aptia simplifies pensions, health, and insurance solutions with innovative technology and expert teams.
- Benefits: Enjoy a hybrid work model, learning opportunities, and a commitment to diversity and inclusion.
- Why this job: Join a dynamic team focused on innovation and client success while developing your career.
- Qualifications: Experience in pensions administration or similar roles, with strong communication and organisational skills.
- Other info: Aptia values equity and inclusivity, welcoming diverse applicants.
The predicted salary is between 36000 - 60000 £ per year.
Executive Assistant-Pension Administration page is loaded
Executive Assistant-Pension Administration
Apply locations UK London time type Full time posted on Posted Yesterday job requisition id JR103605
About Aptia
Founded to shape the future of pensions, health, and insurance solutions, Aptia is a leading professional services firm dedicated to simplifying complexity for businesses and individuals. We bring together cutting-edge technology and deep industry expertise to help organisations navigate an evolving landscape with clarity and confidence.
With a presence in the US, UK, India, and Portugal, we support over six million people and more than 1,100 clients, delivering solutions that drive efficiency, enhance financial security, and provide peace of mind.
Our strength lies in the combination of smart technology and expert teams, ensuring that managing pensions, health, and insurance is more effective. By focusing on innovation, accessibility, and client success, we help businesses take care of their people, so they can focus on what they do best.
And we are expanding. Aptia Group is not only fueled by our investors\’ backing but also by our commitment to foster the growth and success of our people. At Aptia, we\’re investing heavily in learning and development, paving unique career paths for our colleagues.
Specialist. Responsive. Thoughtful. Our values aren\’t just words; they are the backbone of our business. Our team embodies our values daily, to surpass client expectations, evolve constantly and nurture genuine relationships for the long-term.
Job requirements
Role Summary:
This dual-purpose role supports one or more senior leaders at Partner level, responsible for the delivery and strategic oversight of our UK Pensions Administration business.
The role blends high level administrative support responsibilities with chief-of-staff activities, ensuring delivery on executive level priorities and projects across the business.
This role is a hybrid position where you will work from any of our Aptia offices, as well as from your home address, though ability to travel to London is preferred.
Here\’s what you’ll be doing:
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Support the coordination of projects, business plans, and operational goals
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Provide oversight on the progress of key initiatives, ensuring deadlines are met
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Prepare executive briefings, reporting packs, KPIs, and governance documents
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Schedule of regular meetings, action capture and progress of activities and projects
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Prepare and organise materials for internal and external meetings, including agendas, minutes. Coordination of away days and roadshow activity
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Delivery of actions from a variety of initiatives aligned to the organisational strategic direction
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Manage communications and correspondence with a high level of discretion
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Serve as the first point of contact for internal and external stakeholders
Here’s what we’re looking for:
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A strong working knowledge of pension schemes is highly desirable.
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Demonstrable background in an administrative or similar role within pensions administration (or related sector)
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Excellent communication skills, able to build relationships all levels of the organisation and with external clients and stakeholders
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Structured, organised with strong prioritisation and multi-tasking skills
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Proven ability to work effectively in a fast-paced and complex environment
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Project or programme coordination experience is an asset
How to apply
If you are interested in this role, then we’d love to hear from you. Please go ahead and click apply and submit your resume with appropriate contact information.
Aptia is committed to creating a diverse, inclusive and equitable work environment. At Aptia, fostering an equitable and inclusive environment for all our people to flourish is a priority. We are an equal opportunity employer and aim to attract and retain the best people without attention to age, background, disability, ethnic origin, family duties, political affiliation, race, religion, gender and sexual orientation.
If there are any reasonable adjustments we can make to the recruitment process to ensure it is accessible to you, we encourage you to reach out to us.
About Us
Aptia is a trusted provider of employee benefits and pension administration services, with offices in the U.S. and U.K. supported by shared services in India and Portugal. We manage programs covering over six million people and serving more than 1,100 clients, catering to both B2B purchasers of the administration platform and B2C employees.
With our extensive experience in the industry, we will deliver efficient and reliable solutions that ensure the smooth management of employee benefits programs. Our dedicated team of experts will combine in-depth knowledge with leading technology to simplify the administration process for clients.
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Executive Assistant-Pension Administration employer: Aptia Group India Private Ltd
Contact Detail:
Aptia Group India Private Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant-Pension Administration
✨Tip Number 1
Familiarise yourself with the latest trends and regulations in pension administration. This knowledge will not only help you understand the role better but also demonstrate your commitment to the field during interviews.
✨Tip Number 2
Network with professionals in the pensions sector, especially those who work at Aptia or similar firms. Engaging with them on platforms like LinkedIn can provide insights into the company culture and expectations for the Executive Assistant role.
✨Tip Number 3
Prepare to discuss your experience in project coordination and how it relates to the responsibilities of this role. Be ready to share specific examples that highlight your organisational skills and ability to manage multiple tasks effectively.
✨Tip Number 4
Research Aptia's values and recent initiatives. Tailoring your conversation to reflect how your personal values align with theirs can make a strong impression during interviews and show that you're genuinely interested in being part of their team.
We think you need these skills to ace Executive Assistant-Pension Administration
Some tips for your application 🫡
Understand the Role: Before applying, make sure to thoroughly read the job description for the Executive Assistant-Pension Administration position. Understand the key responsibilities and required skills, particularly the importance of pension scheme knowledge and administrative experience.
Tailor Your CV: Customise your CV to highlight relevant experience in pensions administration or similar roles. Emphasise your organisational skills, ability to manage multiple tasks, and any project coordination experience that aligns with the job requirements.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and Aptia's mission. Mention specific examples from your past experiences that demonstrate your communication skills and ability to build relationships with stakeholders.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an Executive Assistant role.
How to prepare for a job interview at Aptia Group India Private Ltd
✨Know Your Pensions
Since the role requires a strong working knowledge of pension schemes, make sure to brush up on relevant terminology and current trends in pensions administration. Being able to discuss these topics confidently will show your expertise and interest in the field.
✨Demonstrate Organisational Skills
This position demands excellent organisational abilities. Prepare examples from your past experiences where you successfully managed multiple tasks or projects simultaneously. Highlight how you prioritised tasks and met deadlines.
✨Build Rapport with Stakeholders
Excellent communication skills are crucial for this role. Practice how you would introduce yourself and engage with different stakeholders. Think about how to convey your ability to build relationships at all levels within an organisation.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving skills in a fast-paced environment. Prepare scenarios where you had to coordinate projects or manage communications under pressure, and be ready to explain your thought process and outcomes.
