At a Glance
- Tasks: Support contract management and ensure smooth operations in a dynamic team.
- Company: Leading service provider in Mechanical & Electrical building services.
- Benefits: Competitive pay, long-term contract, and a supportive work environment.
- Other info: Great opportunity for career growth and exposure to exciting projects.
- Why this job: Join a prestigious team and make a real impact in a high-profile setting.
- Qualifications: Experience in admin roles, strong organisational skills, and customer-focused attitude.
The predicted salary is between 35000 - 40000 £ per year.
- Contract Administrator
- Job Type: Full-Time, Ongoing Contract Role
- Working Hours
- Monday to Friday
- Based full-time on-site in Kensington, London.
About the Role
I'm seeking an organised, proactive, and detail-oriented Contract Administrator to join a leading service provider, supporting the delivery of Mechanical & Electrical (M&E) building services across a prestigious portfolio in Kensington.
This is an ongoing contract position, offering the opportunity to become an integral part of a busy operational team delivering high-quality planned and reactive maintenance services.
Working closely with Contract Managers, Engineers, and clients, you will provide comprehensive administrative support to ensure the smooth day-to-day running of the contract while maintaining excellent customer service and compliance standards.
Key Responsibilities
- Provide administrative support to the Contract Manager and operational team.
- Raise and manage work orders through CAFM/client systems.
- Schedule planned preventative maintenance (PPM) visits and reactive works.
- Coordinate engineers' diaries and monitor attendance.
- Process purchase orders, invoices, and subcontractor documentation.
- Ensure service reports, certificates, and compliance documentation are received, reviewed, and uploaded within required timescales.
- Maintain accurate contract records, asset information, and filing systems.
- Prepare monthly reports, KPIs, and performance data.
- Liaise professionally with clients, suppliers, subcontractors, and engineers.
- Support the mobilisation of additional works and small projects.
- Monitor outstanding actions and ensure contractual deadlines are achieved.
- Assist with quotations, variations, and document control.
- Answer incoming calls and respond to client enquiries promptly.
- Ensure all documentation complies with company procedures and client requirements.
Skills & Experience
Essential
- Previous experience in an administrative or contract support role.
- Experience working within an M&E, Facilities Management, Building Services, or Construction environment.
- Strong organisational and time management skills.
- Excellent communication and interpersonal abilities.
- High level of accuracy and attention to detail.
- Competent in Microsoft Office, particularly Excel, Outlook, and Word.
- Ability to prioritise workload in a fast-paced environment.
- Professional and customer-focused approach.
Desirable
- Experience using CAFM systems (Concept, Maximo, SAP, Elogbooks, CAFM Explorer, or similar).
- Understanding of planned preventative maintenance (PPM) and reactive maintenance processes.
- Knowledge of compliance documentation, including statutory testing and certification.
- Experience supporting contracts within commercial buildings.
- Personal Attributes
- Self-motivated and proactive.
- Calm under pressure with excellent problem-solving skills.
- Positive attitude and strong team player.
- Reliable, flexible, and adaptable.
- Able to work independently while managing multiple priorities.
- Committed to delivering excellent customer service.
What We Offer
- Competitive hourly/day rate (depending on experience).
- Long-term ongoing contract with stability.
- Opportunity to work on a prestigious site in Kensington.
- Supportive and collaborative working environment.
- Exposure to a high-profile commercial M&E contract.
- Potential for long-term opportunities based on performance.
Contract Administrator in London employer: Apt Talent
Apt Talent is an exceptional employer, offering a dynamic work environment in London where skilled Mobile HVAC Engineers can thrive. With a strong focus on employee growth, competitive salaries, and attractive benefits like overtime and travel allowances, we foster a culture of collaboration and excellence, ensuring our team members feel valued and supported in their professional journey.
