Executive Management Assistant

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Company Description

ApprovalMax is redefining how finance teams manage the Money Out cycle— from purchase orders and supplier bills to employee expense management and payroll. Trusted by 18,000+ businesses worldwide, our platform empowers companies to automate financial controls, ensure compliance, and scale efficiently.

At the end of 2024, ApprovalMax secured a £10 million growth investment from Yttrium, a leading European technology investor. This funding marks the beginning of a new chapter in our journey — scaling our category leadership in Money Out automation, expanding enterprise capabilities, and accelerating product innovation.

As we continue to grow globally, we’re looking for a Chief of Staff to strengthen execution, coordination, and cross‑functional alignment at the leadership level.

Job Description

The Executive Management Assistant ensures that leadership focus translates into effective execution. You’ll be the operational backbone for the CEO — coordinating priorities, streamlining communication, and ensuring that the company’s strategic initiatives move forward efficiently. You’ll work closely with the CEO and interact regularly with the executive team, the Chairman (former CEO of two SaaS unicorns), and our growth equity investor, Yttrium. This role offers a front‑row seat to how a fast‑growing SaaS company is scaled — providing exposure to high‑level decision‑making, governance, and strategy implementation. This is a hands‑on coordination and execution role — ideal for someone who thrives on organisation, proactivity, and seeing things through from start to finish.

Key Responsibilities

1. Executive Support & Coordination

• Support the CEO in daily operations and ensure smooth execution of routine activities
• Prepare materials, presentations, and summaries for leadership meetings and external engagements
• Coordinate Board and Executive Team meetings — assisting with materials, agendas, and follow‑ups
• Track key action items and ensure deliverables are completed on ti

2. Communication & Information Flow

• Support internal and external communication between the CEO and key stakeholders
• Maintain structured documentation and visibility on ongoing projects and decisions
• Help organise All-Hands meetings, leadership offsites, and company communications

3. Project & Operational Support

• Support special projects and cross‑functional initiatives led by the CEO or leadership team
• Gather and summarise research on markets, competitors, and operational benchmarks
• Contribute to planning cycles, OKRs, and progress tracking

Qualifications

You Should Apply If You

• Have 1–3 years of experience in executive support, operations, or cross‑functional project management (SaaS or startup environment a plus)
• Are proactive, detail‑oriented, and thrive on keeping things organised and moving
• Communicate clearly, professionally, and with discretion
• Enjoy working closely with senior executives and learning how strategic decisions are made
• Can balance structured execution with flexibility in a fast‑moving environment

Additional Information

Why Join ApprovalMax

• Shape the growth story of a global SaaS company, defining the Money Out category
• Collaborate closely with an experienced and entrepreneurial leadership team
• Gain exposure across all major business functions — from strategy to go‑to‑market to product
• London‑based hybrid environment with international collaboration
• Competitive compensation and strong professional growth potential

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