At a Glance
- Tasks: Support HR activities and coordinate office operations for a vibrant studio environment.
- Company: Dynamic studio with a focus on employee wellbeing and collaboration.
- Benefits: Gain valuable experience in HR and office management while working in a supportive team.
- Other info: Join a friendly team and enjoy opportunities for personal and professional growth.
- Why this job: Be the heartbeat of the studio, making a positive impact on employee experiences.
- Qualifications: CIPD Level 3 or relevant degree; previous HR or admin experience preferred.
The predicted salary is between 32625 - 39875 £ per year.
Role overview
The HR Assistant and Office Coordinator provides day-to-day HR and administrative support while ensuring the smooth running of the studio and office environment.
Working closely with the Directors and wider team, the role supports the employee lifecycle, coordinates office operations and helps create a positive, organised and welcoming workplace.
The role combines HR administration with office coordination, acting as a central point of contact for employees, visitors, suppliers and external service providers.
The successful candidate will be highly organised, proactive and able to manage a varied workload across people, facilities and business support.
Key Responsibilities
- HR & People Support
- Provide day-to-day administrative support across all HR activities across London and the US.
- Support recruitment administration, including scheduling interviews and coordinating candidate communications.
- Assist with onboarding and offboarding processes, ensuring a positive employee experience.
- Maintain accurate employee records and HR documentation.
- Coordinate training records and support learning and development activities.
- Assist with organising employee wellbeing initiatives and company events.
- Support the Directors with general people administration and confidential HR tasks.
- Office Coordination
- Oversee the day-to-day running of the London studio - and some support of our other studios, ensuring an organised, comfortable and well-maintained working environment.
- Manage office supplies, equipment and workplace resources for London and US studios.
- Coordinate meeting rooms and ensure video conferencing facilities are fully operational.
- Welcome visitors and provide a professional first point of contact.
- Manage incoming and outgoing post and deliveries.
- Liaise with external suppliers including IT, telecommunications, facilities and travel providers.
- Coordinate with external IT support to ensure office technology operates effectively.
- Arrange travel and accommodation for Directors and employees, securing best value where possible.
- Organise the weekly company update meetings and manage recordings.
- Support the Social Committee in organising company events and team activities.
- Provide administrative support to Directors and the wider business, including project management, sales, communications and finance teams as required.
About You
You will have at least a level 3 CIPD qualification or have a Bachelor’s degree in Human Resources, Business Administration or a related field.
Previous HR or administrative experience is essential.
You will be
- Highly organised with excellent attention to detail.
- Able to prioritise multiple tasks and manage changing deadlines.
- A confident communicator with a friendly and approachable manner.
- Proactive, dependable and willing to take ownership of tasks.
- Comfortable handling confidential information with discretion.
- Competent using Google suite and other digital workplace tools.
- Interested in developing a career in HR, People Operations or Office Management.
How to apply
To apply for this role please send your CV with a short cover letter (only one side of A4 please) and CV to .
HR Assistant and Office Coordinator in London employer: Applied Information Group
As an HR Assistant and Office Coordinator, you will thrive in a dynamic and supportive environment that prioritises employee well-being and professional growth. Our company fosters a collaborative culture where your contributions are valued, and we offer comprehensive benefits alongside opportunities for career advancement. Located in a vibrant area, our studio not only provides a welcoming atmosphere but also encourages creativity and innovation among our team members.
StudySmarter Expert Advice🤫
We think this is how you could land HR Assistant and Office Coordinator in London
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at Applied Information Group!
✨Leverage Your University Connections
If you’re a recent grad or still in uni, tap into your career services and alumni network. Many universities have connections with companies looking for HR talent, so get those leads and apply through our website for a smoother application process.
✨Showcase Your HR Passion
Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at Applied Information Group.
We think you need these skills to ace HR Assistant and Office Coordinator in London
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at Applied Information Group. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to Applied Information Group and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at Applied Information Group. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to Applied Information Group's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at Applied Information Group
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with Applied Information Group.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at Applied Information Group will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact Applied Information Group and how you would contribute to adapting HR strategies.
