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- Tasks: Manage records, ensure deadlines are met, and support team efficiency.
- Company: Join a friendly and supportive IP firm with great career prospects.
- Benefits: 34-hour work week, agile working, 25 days leave, and annual salary reviews.
- Why this job: Be part of a dynamic team making a real impact in the IP sector.
- Qualifications: Experience in IP firms, strong communication, and excellent organisational skills.
- Other info: Enjoy social outings, charity events, and a culture that values individuality.
The predicted salary is between 36000 - 60000 £ per year.
We are now looking for an experienced and enthusiastic Senior Records Administrator to join Appleyard Lees. As part of the Records team, this role supports the Records Manager and Records Paralegal and works closely with teams across the firm, contributing to overall operational efficiency and effective service delivery.
Department: Records
Location: Manchester
This position is hybrid working, and can be based at any of our offices – Leeds, Manchester, Halifax or Cambridge.
Responsibilities:
- Ensuring the internal deadline docketing system is consistently up to date, proactively flagging errors, and generating monthly completion deadline reports as required.
- Dealing with incoming official correspondence, drafting reporting emails for various official communications as well as correspondence to local teams.
- Running regular completion deadline reports, as well as checking expiry and case closure reports.
- Supporting the organisation and maintenance of original document storage, including responding to team and client requests for document or grant certificate retrieval.
- Assisting with the monitoring and processing of team inboxes, as well as assignment and recordal requests as needed.
- Contributing to the creation, maintenance, and improvement of team process guides, and providing training and guidance to Records Administrators.
- Collaborating closely with the Records Manager and Paralegal and providing cover for the Administrator role when needed.
Skills, knowledge and expertise:
- Proven experience working within an Intellectual Property firm.
- Exceptional attention to detail, with a diligent and self-motivated approach.
- A fantastic communicator at all levels.
- Strong IT Literacy, with database management knowledge.
- Excellent organisational and prioritisation skills, with the ability to work well under pressure.
- CIPA / CITMA qualification desirable, but not essential.
- The ability to work well independently as well as within a team.
Benefits:
- 34 hour working week, Monday - Friday.
- Agile working.
- A supportive and friendly place to work and learn.
- Annual salary review.
- 25 days annual leave + bank holidays.
- Holiday Purchase Scheme.
- Salary Exchange.
- Life assurance.
- Healthcare Cash Plan & Wellbeing App.
- Group Income Protection.
- Long Service Milestones.
- Social outings.
- Vouchers on Christmas, Birthdays and Special Occasions.
- Charity events.
Senior IP Records Administrator in Manchester employer: Appleyard Lees IP LLP
Contact Detail:
Appleyard Lees IP LLP Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior IP Records Administrator in Manchester
✨Tip Number 1
Network like a pro! Reach out to your connections in the IP field and let them know you're on the lookout for opportunities. You never know who might have the inside scoop on a role that’s perfect for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Familiarise yourself with their recent projects and values, so you can show how you’d fit right in at Appleyard Lees.
✨Tip Number 3
Practice your responses to common interview questions, especially those related to your experience in records administration. We want to hear about your attention to detail and how you handle pressure!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in joining our friendly team.
We think you need these skills to ace Senior IP Records Administrator in Manchester
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Senior IP Records Administrator role. Highlight your experience in Intellectual Property and any relevant skills that match the job description. We want to see how you can contribute to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how your background makes you a perfect fit. Don’t forget to mention your attention to detail and communication skills, as these are key for us.
Showcase Your IT Skills: Since strong IT literacy is essential, make sure to highlight your database management experience. We love seeing candidates who can demonstrate their tech-savviness, so don’t hold back on sharing specific examples!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen to join our friendly team at Appleyard Lees!
How to prepare for a job interview at Appleyard Lees IP LLP
✨Know Your Stuff
Make sure you brush up on your knowledge of Intellectual Property and the specific responsibilities of a Senior Records Administrator. Familiarise yourself with the internal deadline docketing system and be ready to discuss how you would manage it effectively.
✨Show Off Your Communication Skills
As a fantastic communicator, you’ll need to demonstrate this in your interview. Prepare examples of how you've successfully communicated with different teams or clients in the past, especially when dealing with official correspondence or drafting reports.
✨Be Detail-Oriented
Attention to detail is key for this role. Bring examples of how your meticulous nature has helped you in previous positions, whether it’s through managing databases or ensuring accuracy in documentation. Highlight your self-motivated approach to maintaining high standards.
✨Team Player Vibes
While you’ll need to show you can work independently, don’t forget to highlight your ability to collaborate with others. Share experiences where you’ve supported team members or contributed to process improvements, as this will resonate well with their friendly and supportive culture.
