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For Companies At a Glance
- Tasks: Manage records, ensure deadlines are met, and support team communications.
- Company: Join a friendly and supportive IP firm with great career prospects.
- Benefits: 34-hour work week, 25 days leave, and health benefits.
- Why this job: Be part of a dynamic team making a real impact in the IP sector.
- Qualifications: Experience in IP firms, strong communication, and organisational skills.
- Other info: Enjoy social outings and a culture that values individuality.
The predicted salary is between 36000 - 60000 £ per year.
We are now looking for an experienced and enthusiastic Senior Records Administrator to join Appleyard Lees. As part of the Records team, this role supports the Records Manager and Records Paralegal and works closely with teams across the firm, contributing to overall operational efficiency and effective service delivery. This position is hybrid working, and can be based at any of our offices – Leeds, Manchester, Halifax or Cambridge.
Key Responsibilities
- Ensuring the internal deadline docketing system is consistently up to date, proactively flagging errors, and generating monthly completion deadline reports as required.
- Dealing with incoming official correspondence, drafting reporting emails for various official communications as well as correspondence to local teams.
- Running regular completion deadline reports, as well as checking expiry and case closure reports.
- Supporting the organisation and maintenance of original document storage, including responding to team and client requests for document or grant certificate retrieval.
- Assisting with the monitoring and processing of team inboxes, as well as assignment and recordal requests as needed.
- Contributing to the creation, maintenance, and improvement of team process guides, and providing training and guidance to Records Administrators.
- Collaborating closely with the Records Manager and Paralegal and providing cover for the Administrator role when needed.
Skills, Knowledge And Expertise
- Proven experience working within an Intellectual Property firm.
- Exceptional attention to detail, with a diligent and self-motivated approach.
- A fantastic communicator at all levels.
- Strong IT literacy, with database management knowledge.
- Excellent organisational and prioritisation skills, with the ability to work well under pressure.
- CIPA / CITMA qualification desirable, but not essential.
- The ability to work well independently as well as within a team.
Benefits
- 34 hour working week, Monday - Friday.
- Agile working.
- A supportive and friendly place to work and learn.
- Annual salary review.
- 25 days annual leave + bank holidays.
- Holiday Purchase Scheme.
- Salary Exchange.
- Life assurance.
- Healthcare Cash Plan & Wellbeing App.
- Group Income Protection.
- Long Service Milestones.
- Social outings.
- Vouchers on Christmas, Birthdays and Special Occasions.
- Charity events.
Senior IP Records Administrator in Leeds employer: Appleyard Lees IP LLP
Contact Detail:
Appleyard Lees IP LLP Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior IP Records Administrator in Leeds
✨Tip Number 1
Network like a pro! Reach out to your connections in the IP field and let them know you're on the lookout for opportunities. A friendly chat can lead to insider info about openings that might not even be advertised.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how they align with yours. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to get comfortable with common questions. The more you practice, the more confident you'll feel when it’s time to shine in front of the real interviewers.
✨Tip Number 4
Don’t forget to follow up after your interviews! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the role. Plus, it keeps you on their radar as they make their decision.
We think you need these skills to ace Senior IP Records Administrator in Leeds
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Senior IP Records Administrator role. Highlight your relevant experience in Intellectual Property and showcase how your skills align with the key responsibilities mentioned in the job description.
Show Off Your Communication Skills: Since this role involves drafting emails and official correspondence, it’s crucial to demonstrate your communication prowess. Use clear and concise language in your application to reflect your ability to communicate effectively at all levels.
Highlight Your Attention to Detail: Attention to detail is key for this position. In your application, provide examples of how you've successfully managed tasks that required meticulous attention, such as maintaining records or managing deadlines.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates regarding your application status.
How to prepare for a job interview at Appleyard Lees IP LLP
✨Know Your Stuff
Make sure you brush up on your knowledge of Intellectual Property and the specific responsibilities of a Senior Records Administrator. Familiarise yourself with the key tasks mentioned in the job description, like managing deadline reports and handling official correspondence.
✨Show Off Your Communication Skills
As a fantastic communicator is essential for this role, prepare to demonstrate your communication skills during the interview. Think of examples where you've effectively communicated with teams or clients, and be ready to discuss how you handle different types of correspondence.
✨Be Detail-Oriented
Attention to detail is crucial for this position. During the interview, highlight your experience with maintaining accurate records and managing databases. You might even want to share a story about a time when your attention to detail made a significant difference in your work.
✨Emphasise Teamwork and Independence
This role requires both teamwork and the ability to work independently. Prepare examples that showcase your ability to collaborate with others, as well as instances where you've successfully managed tasks on your own. This will show that you're adaptable and can thrive in a hybrid working environment.
