Office Manager

Vacancy Hours: 37.5 hours per week (8am to 4pm working across two sites, three miles apart), term time only plus 10 additional days (5 training days plus 5 additional days to be worked during school holidays).

Contract Type: Permanent, Term Time Only

Location: Federation of Snape Community & Thornton Watlass CE Primary Schools,Thornton Watlass, Ripon, NorthYorkshire, HG4 4AH

Job share will be considered.

Start Date: 7th September 2026

About Us

We are a thriving Federation of two small rural primary schools - Snape Community Primary School and Thornton Watlass Church of England Primary School. We offer the benefits of nurturing, close-knit school communities alongside the strengths of a collaborative organisation. Our schools serve families from our local villages and beyond, providing a welcoming, inclusive environment where every child is known, valued and supported to succeed.

This role offers an exciting and varied opportunity to work across our Federation, bringing the richness of both settings together. It provides a unique chance to develop professionally, collaborate with a wider team and make a meaningful impact across a vibrant federation community.

The Role

We are seeking an organised, proactive and professional individual to take on the role of Office Manager. This role blends leadership of office systems with hands‑on administration, ensuring our schools run efficiently and remain welcoming to all.

The post holder will be responsible for the efficient management of a busy school office. The successful candidate will ideally have previous school office experience including establishing and maintaining school based systems, or significant experience of a working with a range of administration systems and processes.

Key Responsibilities

• Lead and manage efficient office systems across the schools
• Provide high-quality administrative support to the Headteacher and staff
• Maintain pupil and staff records using school systems
• Manage finance administration including orders and invoices
• Ensure safeguarding records and Single Central Record are compliant
• Work in partnership with departments from the Local Authority including Health & Safety and HR
• Act as first point of contact for parents, visitors and external agencies
• Support communication including newsletters and correspondence

We Are Looking For Someone Who:

• Is highly organised, accurate and efficient
• Has excellent communication and interpersonal skills
• Is confident using IT and can manage multiple priorities
• Works well as part of a team across a federation of schools
• Maintains confidentiality and professionalism at all times

We Offer:

• A welcoming and supportive school community
• A varied and rewarding role where you can make a difference

Safeguarding

The Federation of STW is committed to safeguarding the welfare of children and young people and expects all staff and volunteers to share this commitment. As part of safer recruitment practice, preemployment checks will be undertaken before any appointment is confirmed. This post is also subject to an enhanced Disclosure and Barring Service check.

Please also note, that in line with Keeping Children Safe in Education (KCSiE), a social media check will be undertaken prior to any applicants shortlisted for interview.