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- Tasks: Join our team as an Office Administrator, supporting directors and managing daily office tasks.
- Company: Be part of an award-winning organisation known for high-quality construction projects across the UK and ROI.
- Benefits: Enjoy a permanent role with a competitive salary and a supportive work environment.
- Why this job: This role offers diverse responsibilities and the chance to develop valuable skills in a reputable company.
- Qualifications: Previous admin experience, strong communication skills, and proficiency in MS Office are essential.
- Other info: Flexible working hours and opportunities for professional growth await you!
The predicted salary is between 24000 - 36000 £ per year.
Location: Belfast, BT4
Duration: Permanent. Hours: 36.5 hours, Monday to Friday
Salary: £ depending on experience.
On behalf of our client, an award-winning organisation, we have an interesting and varied opportunity for an Administrator to join their Belfast office. This organisation has a UK and ROI wide reputation for high quality projects within the Construction industry. Based in Greater Belfast, the role is a key position within the organisation providing support to the Directors.
Duties include:
- General reception duties including telephone answering, post processing, welcome and hospitality.
- Non-technical office management duties including monitoring adherence to standard procedures, arranging routine maintenance etc.
- General hard and soft filing duties.
- Preparation of Microsoft Word and Excel documents.
- Making staff travel arrangements.
- Financial management duties including liaison with bookkeeper, preparation of invoices, reconciling bank balances, payment of accounts.
- Overseeing compliance with quality assurance and General Data Protection Regulations.
- Assisting in the identification of tender opportunities and preparation of tender submissions.
- Preparation of minutes of monthly progress meetings.
You will need:
- Previous experience in Administration.
- Professional and clear communication skills.
- Great interpersonal skills and the ability to develop excellent relationships with internal and external stakeholders.
- A strong level of knowledge of MS Office; Word, Excel, and Outlook.
- Excellent organisational skills and the ability to multitask.
If you would like to find out more, you can email your CV to Patricia by clicking on the link or give me a call for a chat. All details are treated in the strictest confidence. If this role isn’t quite right for you but you would like to look for a new opportunity, please get in contact with us. Please ensure your CV is accurate and up to date. The CV should include your full employment history inclusive of dates, all academic achievements and full personal contact details. A template is available on our website.
Apple Recruitment Services is acting as an Employment Agency in relation to this vacancy. Apple Recruitment Services is an Equal Opportunities Employer.
Office Administrator employer: Apple Recruitment
Contact Detail:
Apple Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator
✨Tip Number 1
Familiarise yourself with the construction industry and the specific projects that the organisation is known for. This knowledge will help you engage in meaningful conversations during interviews and demonstrate your genuine interest in the role.
✨Tip Number 2
Practice your communication skills, especially in a professional context. Since the role involves liaising with various stakeholders, being able to articulate your thoughts clearly and confidently will set you apart from other candidates.
✨Tip Number 3
Brush up on your Microsoft Office skills, particularly Word and Excel. Consider taking a short online course or tutorial to enhance your proficiency, as this will be crucial for tasks like document preparation and financial management.
✨Tip Number 4
Network with professionals in the field, especially those who work in administration within the construction sector. Attend local events or join relevant online groups to build connections that could provide insights or even referrals for the position.
We think you need these skills to ace Office Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administration. Focus on your previous roles, especially those that involved office management, communication skills, and financial management duties.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the job description. Mention your familiarity with MS Office, your organisational skills, and how you can support the Directors effectively.
Highlight Key Skills: In your application, emphasise your professional communication skills and ability to build relationships with stakeholders. Provide examples of how you've successfully managed multiple tasks in previous roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors. A polished application reflects your attention to detail, which is crucial for an Office Administrator role.
How to prepare for a job interview at Apple Recruitment
✨Showcase Your Administration Experience
Be prepared to discuss your previous administration roles in detail. Highlight specific tasks you've handled that align with the job description, such as managing schedules, preparing documents, or liaising with stakeholders.
✨Demonstrate Communication Skills
Since the role requires professional and clear communication, practice articulating your thoughts clearly. You might be asked situational questions, so think of examples where your communication skills made a difference.
✨Familiarise Yourself with MS Office
As proficiency in Microsoft Word and Excel is essential, brush up on your skills before the interview. Be ready to discuss how you've used these tools in past roles, perhaps in document preparation or financial management.
✨Prepare for Compliance Questions
Given the importance of compliance with quality assurance and GDPR, review what you know about these regulations. Be ready to explain how you've ensured compliance in previous positions or how you would approach it in this role.
