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- Tasks: Support a director by managing correspondence, scheduling, and organising events.
- Company: Join a dynamic team in Newtownabbey with a focus on collaboration.
- Benefits: Flexible hours, competitive pay, and opportunities for professional growth.
- Why this job: Gain valuable experience while working closely with senior management.
- Qualifications: A levels or equivalent, plus 3 years as a Personal Assistant.
- Other info: Perfect for those who thrive in a fast-paced, varied role.
The predicted salary is between 24000 - 36000 £ per year.
Location: Newtownabbey, BT36
Duration: Minimum six months, reviewed to extend the contract during July 2026
Rate of Pay: to be discussed
Hours of Work: Two days per week in office, 16 hours per week – one day to be preferably Monday
Essential Criteria:
- Educated to A level or equivalent with GCSE English and Maths.
- Minimum 3 years’ experience as Personal Assistant at Director Level.
- Ability to deal with sensitive information.
- Ability to prioritise and re-prioritise with the ability to multitask.
- Experience of electronic diary management.
- Excellent oral and written communication skills.
- Ability to organise, plan and work on own initiative.
- Excellent IT skills, including a good knowledge of Microsoft Applications.
Preferred Criteria:
- Spanish would be an advantage but not essential.
Duties will include (but not be limited to):
- Processing of personal correspondence, letters/emails ensuring all correspondence is dealt with appropriately.
- Screen calls, enquiries and requests, and deal with them when appropriate.
- Manage electronic diary, assessing priority of appointments and reallocation as necessary.
- Arrange travel, transport and accommodation both domestic and international.
- Liaise with managing agents for property portfolio in England and Spain.
- Preparation of information for tax returns both UK and Spain.
- Arranging tax, insurance and MOT for multiple vehicles both UK and Spain.
- Submitting bids for various wine auctions and arrange collection/shipment of wines to Northern Ireland.
- Arrange private medical insurance and obtain authorisation for treatment.
- Maintain subscriptions/memberships to various clubs.
- Assist in the organisation of social events including booking venues, compiling guest lists, issuing invitations, collating responses and finalising details for the event.
- Assist the Chairman in his role of Membership Secretary of the RREC Ireland Section.
- Meet and greet visitors at all levels of seniority.
- Maintain office systems, including data management and filing.
- Organise meetings including compiling and preparing reports, briefing papers, presentations.
- Assist in researching and chasing responses, triggering any follow-up action.
- Any other duties as may reasonably be required by the director.
If you would like to be considered for this role or find out more, please use the following link to email your CV to Julie.skelly@applerecruitment.com. All details are treated in the strictest confidence. If this role isn’t quite right for you but you would like to look for a new opportunity, please get in contact with us. Applicants must ensure their CV is accurate and up to date. The CV should include your full employment history inclusive of dates, all academic achievements and full personal contact details.
Apple Recruitment Services is acting as an Employment Agency in relation to this vacancy. Apple Recruitment Services is an Equal Opportunities Employer.
Personal Assistant in Newtownabbey employer: Apple Recruitment
Contact Detail:
Apple Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant in Newtownabbey
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a Personal Assistant role. You never know who might have the inside scoop on an opportunity that’s not even advertised yet.
✨Tip Number 2
Prepare for interviews by practising common questions related to the role. Think about how your experience aligns with managing diaries, handling sensitive information, and multitasking. We want you to shine when it’s your turn to impress!
✨Tip Number 3
Showcase your skills! If you’ve got experience with Microsoft Applications or managing travel arrangements, be ready to discuss specific examples. We love hearing about how you’ve tackled challenges in previous roles.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we’re always looking for talented individuals like you to join our team, so make sure you get your CV in!
We think you need these skills to ace Personal Assistant in Newtownabbey
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Personal Assistant role. Highlight your experience at Director Level and any relevant skills that match the job description. We want to see how you can bring value to our team!
Showcase Your Skills: Don’t forget to showcase your excellent oral and written communication skills! Include examples of how you've managed electronic diaries and dealt with sensitive information in your previous roles. This will help us see your capabilities clearly.
Be Clear and Concise: When writing your application, keep it clear and concise. Use bullet points where necessary to make it easy for us to read. We appreciate straightforwardness, especially when it comes to multitasking and prioritising tasks!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. Make sure to double-check your CV for accuracy and ensure all your contact details are up to date. We can't wait to hear from you!
How to prepare for a job interview at Apple Recruitment
✨Know Your Stuff
Make sure you’re familiar with the job description and the essential criteria. Brush up on your experience as a Personal Assistant, especially at Director level. Be ready to share specific examples of how you've managed sensitive information and prioritised tasks in the past.
✨Show Off Your IT Skills
Since excellent IT skills are a must, be prepared to discuss your proficiency with Microsoft Applications. Maybe even bring along a device to demonstrate your skills if relevant. Highlight any experience you have with electronic diary management and how it has helped you stay organised.
✨Communication is Key
With excellent oral and written communication skills being essential, practice articulating your thoughts clearly. Prepare to discuss how you handle correspondence and manage calls. You might also want to think about how you would greet visitors and represent the director professionally.
✨Be Ready for the Unexpected
As a Personal Assistant, multitasking is part of the job. During the interview, be prepared for situational questions that test your ability to think on your feet. Consider scenarios where you had to juggle multiple tasks or adapt quickly to changes, and share how you handled them.