Payroll & Employee Benefits Manager in Belfast

Salary: Level 7 - £18.81 per hour

Location: Housing centre, Adelaide Street

Hours: 37 hours per week

Duration: temporary

Main Duties:

• Plan, manage and organise the day to day operation of the Payroll section to ensure all transactions are processed within organisational timescales and procedures.
• Be fully conversant with all aspects of payroll and ensure that there are sufficient staff trained in all tasks to ensure that any staff absences will not impact on delivery of the payroll service.
• Direct and guide staff to reconcile and effectively control the Payroll related accounts within the General Ledger on a monthly basis.
• Ensure that all deductions, both statutory and non-statutory are accurately deducted from salary and paid in a timely manner. Control, monitor and authorise the transfer of funds, advising Financial Planning of funding requirements.
• In conjunction with HR, ensure that sound procedures exist for new starts and leavers minimising under/over payments. Ensure that all overpayments are identified and Accounts Receivable notified in a timely manner.
• Actively participate in the development, enhancement and/or replacement of the Payroll & Expenses systems, liaising with other divisions as required.
• Ensure that all Payroll returns to Inland Revenue, NILGOSC and other bodies are made in a timely fashion.
• Ensure records are maintained to provide confidence that the correct authorisation of payments, accountability and probity of Payroll financial transactions has taken place.
• Ensure that all HMRC employment related requirements are met including PSA’s, P11D’s, salary sacrifice schemes.
• Ensure that appropriate controls are in operation to ensure that Travel claims paid meet all policy, taxation and financial control requirements.
• Ensure that payments for staff agencies are processed in a timely and accurate manner.
• Provide year end information to Financial Accounting as required.
• Ensure that staff queries are addressed and resolved in a timely manner reflecting the high level of customer service expected from Payroll Staff.
• Identify business improvements with the aim of enhancing the performance of the section.
• Ensure that all relevant procedures are documented.
• Develop KPI’s for the section and a system for monitoring them, including a monthly report to the Shared Services Manager & the Assistant Director – Financial Support Services.
• Represent the Finance division on internal committees and working groups, and external groups, as assigned by the Shared Services Manager.
• Deputise for the Payments Manager / Income Managers as required.
• Maintain effective systems to fulfil the requirements of legislation, accounting standards, Board policy and financial control. This will involve reaction to, and anticipation of, changes in legislation and policy.
• Manage section staff and provide suitable arrangements for training, motivation, and discipline and performance assessment.
• Assist with ad hoc investigations and reports, while ensuring that regular reports are produced and circulated in a timely manner.
• Ensure that appropriate risk management, business continuity, business contingency and system security documentation is in place for relevant area of responsibility.
• Such other duties as may arise from time to time and are identified by the Shared Services Manager.
• Specify and/or develop reports as required. (Reporting tool currently BO Webi)

Requirements:

• Candidates should have a recognised qualification in UK payroll accredited by the Chartered Institute of Payroll Professionals, relevant degree or equivalent.
• All the candidates must have a minimum of three years managing a Payroll function.
• Or Candidates without the above qualifications but with a minimum of five years experience managing a Payroll function will be considered.

In addition, candidates must also demonstrate the following in their application and at interview:

• Excellent technical payroll skills including sound knowledge of gross-to-net calculations, PAYE, National Insurance, SMP, SPP, SSP etc and up-to-date legislation knowledge.
• Sound book-keeping skills and knowledge of accounting techniques.
• Experience in computerised payroll systems and the use of MS Office, especially Excel.
• Experience of PSA’s, P11D’s, Salary Sacrifice schemes, HMRC Expenses taxation & exemptions.
• Experience of working as part of a structured team with good interpersonal skills to interact with staff at all levels.

To apply for this role please email your CV in strictest confidence to Daniel by 5PM on Tuesday 26th March 2024 at Apple Recruitment and you will then be contacted to discuss the opportunity. All applicants will be treated in the strictest confidence. Please ensure your CV is accurate and up to date. The CV should include your full employment history inclusive of dates, all academic achievements and full personal contact details. Please note only applicants that match this criteria can be considered for the role.

Apple Recruitment Services is acting as an Employment Agency in relation to this vacancy. Apple Recruitment Services is an Equal Opportunities Employer.