Clerical Officer (HR / Recruitment) in Belfast

Salary: Hourly rate based on £29,137

Duration: Temporary (Up to 4 months)

Working Pattern: Full-time

Application Deadline: Wednesday 18 March 2026 at 4:00pm

Apple Recruitment are recruiting URGENTLY for a Clerical Officer (HR/Recruitment) on behalf of the NI Assembly. This role will be for up to 4 months.

Key Responsibilities:

• Providing high quality customer service to a diverse range of customers, both internal and external.
• Managing own work to ensure the delivery of objectives.
• Providing accurate information in a professional and helpful manner by referring to organisational policies and procedures.
• Providing high quality and timely administrative support where required, for example filing and photocopying, diary management etc.
• Inputting data and maintaining a range of databases, spreadsheets and electronic filing systems to aid the storage and retrieval of electronic documents.
• Recording and distributing correspondence, emails, incoming mail/post, monitoring and managing electronic mailboxes, and dealing with routine correspondence accurately and promptly, forwarding to relevant staff as appropriate.
• Organising and providing support for interviews and assessment centres, including issuing invites, preparing papers, ordering hospitality, meeting and greeting applicants and external panel members, and responding to any housekeeping queries they may have (e.g., the format of the meeting).
• Assisting in gathering and collating information.
• Effectively using Microsoft Office and bespoke internal Assembly software systems and databases to prepare documents.
• Maintaining hard copy and electronic information systems to ensure a clear and organised file of all correspondence, papers, minutes, and agendas.
• Checking and processing invoices for payment through the electronic payment system.
• Complying with all Assembly Commission staff policies and procedures including Equal Opportunities and Dignity at Work policies.
• Carrying out other duties that the Assembly Commission reasonably requires.

Essential Criteria:

• GCE ‘A’ level passes AC in 2 separate subjects and 5 GCSEs at grade AC including English Language and Maths. Applications will be considered from applicants with formal qualifications of an equivalent or higher standard to those stated.
• At least 2 years’ experience in a Human Resources administrative role to include:

• Using effective oral and written skills to communicate effectively with a diverse range of people at all levels, including team members, members of the public, customers, and managers.
• Organising workload and giving attention to detail to produce accurate, high-quality work to deadlines.
• Effectively using Microsoft Office to prepare documents and respond to correspondence.

Further Details:

• Hourly Rate based on £29,137 p.a.
• Duration: Up to 4 months
• Informal discussions will take place on Friday, 20 March 2026 (am). Please ensure you are available before noon if selected.
• You must be available to start immediately.
• This business area offers limited hybrid working based on business need.

How to Apply:

To apply, please email your CV in Microsoft Word format to Caroline Parker at caroline.parker@applerecruitment.com by Wednesday 18 March 2026 at 4:00pm. Your CV must include a bullet pointed synopsis at the top demonstrating how you meet the essential criteria. It should also include your full employment history with dates, all academic achievements and full personal contact details. Please note only applicants that meet the essential criteria can be considered.

Apple Recruitment Services is acting as an Employment Agency in relation to this vacancy and is an Equal Opportunities Employer.