Clerical Officer - Finance. Part-Time in Belfast

Apple Recruitment are recruiting URGENTLY for a Part time Clerical Officer within Finance on behalf of the NI Assembly. This role will be for up to 6 months. Hourly rate based on £29,137, £15.14 per hour – 25 hours per week. 5 hours per day Monday to Friday. This role also offers Hybrid working – 3 days in office week one and 2 days in office week two.

Job Description: The main duties and responsibilities are:

• Provide high quality customer service to a diverse range of stakeholders, both internal and external, including Members of the Legislative Assembly (MLA’s) and their staff, NI Assembly staff and third-party suppliers.
• Manage own work to ensure the delivery of objectives.
• Process, check, raise and address queries and input financial documentation and information, including invoices, payroll data, expense claims and payments.
• Perform reconciliations and process corrections on general ledger accounts.
• Investigate irregularities and process corrections on a computerised payroll system.
• Efficiently file and record financial documentation and information.
• Respond promptly to e-mail, telephone and face to face queries regarding invoices, payroll, expense claims and payments.
• Record and distribute correspondence, emails, incoming mail/post, monitor and manage electronic mailboxes and deal with routine correspondence accurately and promptly and forward to relevant staff as appropriate.
• Effectively use Microsoft Office and bespoke internal Assembly financial software systems and databases. Provide accurate information and advice in a professional and helpful manner in line with organisational policies and procedures.
• Comply with all Assembly Commission’s staff policies and procedures including Equal Opportunities and Dignity at Work policies and procedures.
• Carry out other duties that the Assembly Commission reasonably requires of you.

Essential Criteria: Applicants must, by the closing date for applications have:

• GCSE ‘A’ level grade AC in 2 separate subjects and 5 GCSEs grade AC including English Language and Mathematics. Applications will be considered from applicants with formal qualifications of an equivalent or higher standard to those stated.
• At least 2 years’ experience in a finance office, or an administrative role carrying out finance duties, in each of the following:

• a) Processing and inputting financial information, such as invoices, payroll data and/or expense claims.
• b) Using effective oral, written and numerical skills to communicate effectively with a diverse range of people at all levels, including team members, members of the public, customers, suppliers and managers.
• c) Organising workload and giving attention to detail to produce accurate, high quality work to deadlines.
• d) Effectively using a financial software package and Microsoft Office products to process financial documents and information.

Further Details:

• Hourly Rate based on £29,137 p.a. £15.14 per hour
• Duration: Up to 6 months
• Date of informal discussions – Wednesday 20th May via Teams
• You must be available to start immediately
• This business area offers hybrid working – 3 days in the office week one and 2 days in the office week two
• 25 hours per week, 5 hours per day Monday to Friday
• Closing date for CV submission to Apple: Monday 18th May @ 2pm.

If you wish to apply or would like more information, please email your CV in Microsoft word format to Caroline by Monday 18th May @ 2pm. Applicants must ensure their CV is accurate and up to date. The CV should include your full employment history inclusive of dates, all academic achievements and full personal contact details. Please note only applicants that match these criteria can be considered for the role.