B3 Assistant Procurement Administration Officer

Administration roles in Derry/Londonderry,Gransha Hospital (B3) & Altnagelvin Hospital (B4) details further below B3 Assistant Procurement Administration Officer Gransha Hospital, Business Services Organisation £11.67 per hour plus paid holiday hours 37 1/2 hours each week, 9am-5pm, Monday – Friday Duration until 31/7/25 CRITERIA 1a.FiveGCSEs, including GCSE English Languageand GCSE Maths (Grades A* – C)OR equivalent qualification to demonstrate literacy and numeracyOR Higher Qualification OR 1b.18 months relevant work based experience* *Relevant experience should be within a general commercial/business environment to include clerical and/or administration work. 2.Experience in the use of Windows based software ie Outlook, Word and Excel. ROLE Operating a PC and computer systems to facilitate the delivery of a procurement service Resolving invoice queries in conjunction with HSCNI Shared Services to ensure prompt payment of suppliers Responding to queries from suppliers Liaising with BSO PaLS colleagues in all PaLS sites on procurement related matters including the participation in groups (if required) Any other duties as required within the Band of the post. B4 Personal Assistant Altnagelvin Hospital, Northern Ireland Ambulance Service £12.86 per hour, plus paid holiday hours 37 1/2 hrs, Monday-Friday, 9am-5pm Duration, 3-6 months ongoing temporary contract CRITERIA 1.Experience 5 GCSEs at grade Cor above, including English/English Language and Math,or equivalent educational qualifications AND a minimum of 2 years experience in an administrative or secretarial position to include experience of Microsoft Office Professional Suiteor equivalent e.g. Word processing, creating spreadsheets, email management, creating spreadsheets, email management, creating databases, PowerPoint presentations. OR Three years experience in an administrative or secretarial position to include experience of Microsoft Office Professional Suite or equivalent e.g. Word processing, creating spreadsheets, email management, creating databases, PowerPoint presentations 2.Word/Text Processing Level 2 OCR/RSA (or equivalent). Ability to minute/note take at Committee level, meetings etc. Ability to delegate, motivate and use initiative ROLE To provide daily administrative and secretarial support functions, including drafting and typing letters, audio typing, data inputting and processing, email management, records management etc. To organise and maintain diaries as required and to ensure the Director/Assistant Director is well prepared for meetings with relevant supporting agenda and paperwork. To utilise Microsoft Office applications in order to produce high quality documents, presentations and reports as required. To deal with incoming emails and general correspondence and ensure effective and timely management of same, ensuring that action is taken and issues prioritised. To manage telephone calls, enquiries and requests from internal and external stakeholders as required, ensuring that action is taken and issues prioritised. To provide administrative services for specific Committees, meetings and projects including organising of meetings, issuing of agendas, supporting documentation and initiating follow-up actions as required. Minute/note taking responsibilities as directed. To devise and maintain office administration systems to deal efficiently with paper flow; organising and storing paperwork, documents and computer based information e.g. monitoring/brought forward systems, management information systems, filing systems etc To monitor and request orders relating to Office stationery to ensure adequate supplies are maintained To arrange travel and accommodation requirements; and provide administrative support to Workshops/events, as required. To ensure verification of invoices e.g. travel arrangements, course attendance, and accommodation and hospitality purposes. To welcome visitors, corporate guests and arrange/provide hospitality as required. Applicants must ensure their CV is accurate and up to date. The CV should include your full employment history inclusive of dates, all academic achievements and full personal contact details. If you wish to apply or would like more information, please email your CV in Microsoft word format to Apple Recruitment Services is acting as an Employment Agency in relation to this vacancy. Apple Recruitment Services is an Equal Opportunities Employer. Skills: Admin Work Clerical Typing Microsoft Office Benefits: paid holiday hours, paid weekly