Executive Assistant

Here at Appian, our values of Intensity and Excellence define who we are. We set high standards and live up to them, ensuring that everything we do is done with care and quality. We approach every challenge with ambition and commitment, holding ourselves and each other accountable to achieve the best results. When you join Appian, you’ll be part of a passionate team dedicated to accomplishing hard things, together.

Executive Assistant

Appian is seeking a highly organised, resourceful, and proactive Executive Assistant to support our senior sales leadership in EMEA in a dynamic, high-growth environment. As an Executive Assistant, you will proactively manage the executive’s priorities, anticipate what they need before they ask, and navigate ambiguous challenges on your own. You will also act as the “Face of the Executive Office,” curating premium experiences for key customers and executive-level prospects to help move the sales process forward.

Key Responsibilities

Executive & Administrative Support

• Provide strategic scheduling and time optimisation by auditing calendars to align with strategic initiatives and prioritising high-value meetings.
• Draft executive-level communications for leadership.
• Attend key meetings to facilitate logistics and proactively collate, share, and monitor actions.

Travel, Financial, & Legal Operations

• Execute end-to-end mission planning for travel (e.g., multi-city roadshows), optimise travel time for peak productivity, and manage complex international compliance and visa requirements.
• Identify cost‑saving opportunities for travel and meetings, ensuring spend aligns with strategic departmental goals.
• Monitor and coordinate the financial approval process on behalf of the SVP for the broader team.
• Liaise with finance on vendor management and manage invoicing as required.
• Work closely with the sales operations team to provide reporting and forecasting on sales metrics for senior leaders.

Visitor Hospitality

• Manage high‑touch VIP experiences for key customers and C‑suite prospects to accelerate the sales cycle.

Event Coordination & Cross‑Functional Alignment

• Manage the end‑to‑end “Customer Experience” for sales‑executed, high‑stakes EMEA events.
• Select event venues based on brand alignment and deliver post‑event ROI reporting.
• Own and monitor attendance at select C‑level events, managing both attendees and logistics.
• Drive internal alignment across departments and lead special projects.

Reporting & Data

• Build high‑impact board‑level decks.
• Create executive summaries that drive decision‑making.

Qualifications & Requirements

• Experience: 5+ years of strategic executive support experience, preferably in a high‑growth SaaS or global corporate environment.
• Education: Bachelor’s Degree (or equivalent experience in Business Administration or a related field).
• Skills:
  • Proficiency in MS Office Suite and Google Workspace.
  • Experience with Salesforce (SFDC) and Clari, with particular reference to data collection, reporting, and forecasting.

Base Salary Range: £25,000 GBP - £75,000 GBP

Pay and benefits are subject to change at any time, consistent with the terms of any applicable compensation, commission, bonus, or benefit plans.

Tools and Resources

• Training and Development: During onboarding, we focus on equipping new hires with the skills and knowledge for success through department‑specific training. Continuous learning is a central focus at Appian, with dedicated mentorship and the First‑Friend program being widely utilized resources for new hires.
• Growth Opportunities: Appian provides a diverse array of growth and development opportunities, including our leadership program tailored for new and aspiring managers, a comprehensive library of specialized department training through Appian University, skills based training, and tuition reimbursement for those aiming to advance their education. This commitment ensures that employees have access to a holistic range of development opportunities.
• Community: We’ll immerse you into our community rooted in respect starting on day one. Appian fosters inclusivity through our 8 employee‑led affinity groups. These groups help employees build stronger internal and external networks by planning social, educational, and outreach activities to connect Appianites and larger initiatives throughout the company.

Benefits

Appian offers a comprehensive benefits package designed to support your health, wellbeing, and financial future. Benefits may include health coverage, Employee Assistance Program (EAP) with free mental health support, life and disability insurance, an Employee Stock Purchase Program (ESPP), a retirement/pension plan, wellness dollars, tuition reimbursement, family‑forming benefits and more. Benefits vary by country—please ask your Talent Acquisition contact for details specific to the location you are applying to.

Appian is an equal opportunity employer that strives to attract and retain the best talent. All qualified applicants will receive consideration for employment without regard to any characteristic protected by applicable federal, state, or local law.

Appian provides reasonable accommodations to applicants in accordance with all applicable laws. If you need a reasonable accommodation for any part of the employment process, please contact us by email at reasonableaccommodations@appian.com. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.

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