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- Tasks: Manage site admin duties, support project teams, and ensure smooth operations at Stansted Airport.
- Company: Farrans is a leading construction company committed to diversity and inclusion.
- Benefits: Enjoy competitive salary, car allowance, health cover, 34 days leave, and career development.
- Why this job: Join a supportive team, gain valuable experience, and contribute to impactful projects.
- Qualifications: Strong communication skills, Microsoft Office knowledge, and previous admin experience required.
- Other info: Flexible hours from 7.30am to 3.30pm, with opportunities for learning and growth.
The predicted salary is between 28800 - 43200 £ per year.
We are recruiting for a Site Administrator on the Farrans Stansted Airport project, you will manage and coordinate all administrative duties, ensuring timely and accurate information for the Project Manager and site teams.
Hours: 7.30am - 3:30pm
Location: Stansted Airport
As a Site Administrator you will be responsible for:
- Main point of contact for all visitors to site / front of house.
- Dealing with clients and customers in a professional and friendly manner via email and face to face and ensure all visitors are signed in and have the correct PPE.
- Assist with inductions on arrival.
- Carry out general office duties including ordering office supplies, PPE and consumables for site, petty cash, update all information boards on site.
- Manage delivery docket approval process, gain approval from the appropriate team members on site in a timely manner using Coins OA, keep the approved signature list up to date.
- Ensure invoices are signed and approved quickly.
- Project Superuser for the access control system, MSite.
- Issue registration emails to new users and monitor expiry dates for trade cards, run reports and audits.
- Document control including inputting data and uploading documents into various systems including Aconex.
- Support the Social Value Team achieving targets for the project, liaise with stakeholders and local council, employment partners and local education, produce progress reports, coordinate CCS audits.
- Manage PPE register and populate charge sheets, manage weekly plant on and off hire and assist with labour invoicing / timesheets.
- Monitoring Safety Observations, Data Entry - Inspection Sheets, Training Attendance Data, Safety Statistics.
- File LOLER, PUWER paperwork, Traffic Management Inspection Sheets and permits.
- Assist HR with onboarding new employees and leavers.
- Assist Learning and Development team with regards any training on site with either Farrans employees or subcontractors, contact for site Graduates and Apprentices for any queries for the L&D Team.
- Monitor the Quality Duty Chart weekly and check all tasks have been allocated to named personnel.
- Complete Waste Transfer notes, licences, and track waste, submit water meter readings and Best Practices from site (Photos).
- Record sub-contractor waste usage, fuel usage and goods/materials purchased, and record delivery miles of goods and materials delivered to site and record Subcontractor commuting mileage.
The above is not an exhaustive list of duties and you may be asked to help with ad-hoc duties as requested by onsite management.
Required Skills And Experience:
- Excellent communication skills - both written and verbal.
- Working knowledge in Microsoft Office packages including Word and Excel.
- Capable of working on own initiative whilst working in a team environment.
- Confident in asking questions, seeking and clarifying information and have an enthusiasm to learn new experiences and be supportive of and part of a hard-working team.
- Previous Administration experience.
- Able to prioritise, multi-task and an understanding of deadlines and working to achieve these.
- An excellent professional demeanour.
What We Can Offer You:
Our employees are at the core of everything we do. We have an excellent internal culture which promotes ongoing learning in a diverse and inclusive environment, offering career development and training pathways.
In addition to a competitive base salary, we offer a wide range of benefits, some of the key ones being:
- Car allowance
- Payment of an annual professional membership
- Contributory pensions plan up to 6% (split contribution of 3%)
- Health Shield (Medical & Dental Cover included)
- 34 days annual leave (inclusive of bank holidays)
- Enhanced family policies
Farrans are an equal opportunities employer and are committed to creating a diverse and inclusive work environment for all.
Site Administrator employer: Appetizer, agence Web
Contact Detail:
Appetizer, agence Web Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Site Administrator
✨Tip Number 1
Familiarise yourself with the specific administrative tools mentioned in the job description, such as Coins OA and Aconex. Having a working knowledge of these systems will demonstrate your readiness to hit the ground running.
✨Tip Number 2
Showcase your communication skills by preparing to discuss how you've effectively managed client interactions in previous roles. Being able to articulate your experience in a friendly and professional manner will be key for this position.
✨Tip Number 3
Research the Farrans Stansted Airport project and understand its goals and challenges. This knowledge will help you engage in meaningful conversations during interviews and show your genuine interest in the role.
✨Tip Number 4
Prepare examples of how you've successfully prioritised tasks and managed multiple responsibilities in past roles. This will highlight your ability to thrive in a fast-paced environment, which is crucial for a Site Administrator.
We think you need these skills to ace Site Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant administrative experience and skills that align with the Site Administrator role. Emphasise your communication skills, proficiency in Microsoft Office, and ability to manage multiple tasks.
Craft a Strong Cover Letter: Write a cover letter that showcases your enthusiasm for the position and the company. Mention specific examples of how your previous experience has prepared you for the responsibilities outlined in the job description.
Highlight Relevant Skills: In your application, clearly outline your skills that match the job requirements, such as document control, data entry, and experience with invoicing or project management systems. Use bullet points for clarity.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an administrative role.
How to prepare for a job interview at Appetizer, agence Web
✨Showcase Your Communication Skills
As a Site Administrator, excellent communication is key. Be prepared to demonstrate your verbal and written communication skills during the interview. You might be asked to provide examples of how you've effectively communicated with clients or team members in previous roles.
✨Familiarise Yourself with Relevant Software
Since the role requires knowledge of Microsoft Office and other systems like Aconex and Coins OA, make sure you brush up on these tools. You could mention any relevant experience you have with these applications, which will show your readiness for the role.
✨Demonstrate Your Organisational Skills
The job involves managing multiple tasks and deadlines. Prepare to discuss how you prioritise tasks and manage your time effectively. You could share specific examples from past experiences where you successfully handled multiple responsibilities.
✨Exhibit a Professional Demeanour
Given that you'll be the first point of contact for visitors, it's important to convey a professional image. Dress appropriately for the interview and maintain a friendly yet professional attitude throughout. This will help you make a positive impression.
