At a Glance
- Tasks: Manage office operations, health and safety compliance, and client orders in a structured environment.
- Company: Join Appen, a leader in AI training data with a culture of innovation and collaboration.
- Benefits: Enjoy flexible working, professional development, and a supportive team environment.
- Other info: Opportunity for security clearance funded by the company and excellent career growth.
- Why this job: Make a real impact on AI solutions while developing your skills in a dynamic workplace.
- Qualifications: 2 years in office operations, strong IT skills, and a problem-solving mindset.
The predicted salary is between 30000 - 40000 £ per year.
Role Purpose
This role keeps our secure facility running smoothly, safely, and compliantly. The purpose of this role is to own day-to-day office operations, health and safety compliance, and client order administration in a structured, low-distraction environment. You will work independently, using your own initiative, with minimal oversight.
Your Impact
- Maintain a safe, compliant, and well-organised workplace through active management of H&S obligations, risk assessments, and fire safety procedures.
- Coordinate office supplies, maintenance, and contractor relationships to keep operations running without interruption.
- Process client orders accurately and on time, including audio quality checks and secure return of completed work.
- Identify issues early and resolve them proactively, escalating only where necessary.
- Uphold strict confidentiality and data protection standards across all activities.
What You Bring
- Minimum 2 years in office operations, facilities coordination, or a similar operational support role.
- Solid working knowledge of health and safety requirements, including risk assessments, fire safety, and compliance schedules.
- Confident IT skills and a track record of picking up new systems and processes quickly.
- High attention to detail, particularly in data entry, compliance records, and sensitive information handling.
- Strong communication skills for dealing with colleagues, suppliers, and contractors professionally.
- A resourceful, problem-solving mindset with the ability to work independently and get things done.
Security clearance eligibility (DBS and SC), funded by the company.
Security Clearance
This role requires DBS and Security Check (SC) clearance prior to starting, funded by the company.
Why You'll Love Working Here
At Appen, we foster a culture of innovation, collaboration, and excellence. We value curiosity, accountability, and a commitment to delivering the highest quality AI solutions for frontier models. You'll work on complex challenges that shape the future of AI across industries and geographies, alongside talented people in a culture that values humility over ego. You'll have the flexibility to deliver in a way that works for you and your team, supported by tools, resources, and development opportunities to continue to build your capability over time.
About Appen
Appen has been a leader in AI training data for over 30 years. We specialise in human generated data to train, fine tune, and evaluate models across generative AI, large language models, computer vision, and speech recognition. Our AI assisted data annotation platform and global crowd of more than 1 million contributors in over 200 countries support model pre training, supervised fine tuning, evaluation and benchmarking, safety and red teaming, and multilingual global expansion.
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
Office & Administration Coordinator -1 Year Fixed Term Contract in Exeter employer: Appen
At Appen, we pride ourselves on being an exceptional employer, offering a dynamic work environment that champions innovation and collaboration. Our culture prioritises employee growth, providing ample opportunities for professional development while ensuring a safe and compliant workplace. With a commitment to flexibility and support, you'll thrive in a role that not only values your contributions but also empowers you to shape the future of AI alongside a talented team.
StudySmarter Expert Advice🤫
We think this is how you could land Office & Administration Coordinator -1 Year Fixed Term Contract in Exeter
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for an Office & Administration Coordinator role. You never know who might have the inside scoop on a job opening!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how they align with yours. This will help you answer questions confidently and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice common interview questions, especially those related to office operations and health & safety compliance. We recommend doing mock interviews with friends or family to get comfortable with your responses and body language.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you're serious about joining our team and ready to take on the challenges of the role.
We think you need these skills to ace Office & Administration Coordinator -1 Year Fixed Term Contract in Exeter
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your experience in office operations and health and safety compliance. We want to see how your skills match the role, so don’t hold back on showcasing your relevant achievements!
Show Off Your Attention to Detail:Since this role requires a high level of accuracy, be sure to demonstrate your attention to detail in your application. Whether it’s through your formatting or the way you present your experiences, we appreciate clarity and precision.
Be Proactive in Your Approach:We love candidates who take initiative! In your application, mention specific examples where you identified issues early and resolved them independently. This will show us that you’re the kind of person who can keep our operations running smoothly.
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Appen
✨Know Your Health & Safety Basics
Since this role involves health and safety compliance, brush up on the key regulations and procedures. Be ready to discuss how you've managed H&S obligations in previous roles, and think of examples where you identified risks and took proactive measures.
✨Show Off Your Organisational Skills
This position requires a knack for keeping things running smoothly. Prepare to share specific instances where you coordinated office supplies or managed contractor relationships effectively. Highlight your attention to detail, especially in data entry and compliance records.
✨Demonstrate Your Problem-Solving Mindset
Employers love candidates who can think on their feet. Think of challenges you've faced in past roles and how you resolved them independently. Be ready to explain your thought process and the steps you took to ensure operations continued without interruption.
✨Communicate Like a Pro
Strong communication skills are essential for this role. Practice articulating your thoughts clearly and professionally. Prepare to discuss how you've interacted with colleagues, suppliers, and contractors, ensuring confidentiality and data protection standards were upheld.
