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For Companies At a Glance
- Tasks: Support daily office tasks and assist with business operations in a dynamic environment.
- Company: Join Apollo, a leading engineering consultancy in the energy sector.
- Benefits: Gain valuable experience, develop skills, and work in a supportive team.
- Why this job: Perfect opportunity to kickstart your career while making a real impact.
- Qualifications: Good secondary school education and strong communication skills required.
- Other info: Flexible role with opportunities for personal growth and development.
The predicted salary is between 28800 - 43200 £ per year.
Key Responsibilities
- Cross functional support in the execution of daily office administrative and business support tasks in a fast paced and dynamic environment.
- General Office support
- Provision of reception duties: answering and redirecting calls, meet and greet clients / visitors
- Arrange business travel, accommodation, meeting and event requirements
- Ordering office supplies, ensuring they are equipped with necessary supplies and equipment
- Format business documentation
- Responsible for ensuring office is always tidy
- Responsible for ensuring stationery and canteen supplies are available at all times
- Support facility management
- Support of community engagement and the coordination of office events, meetings, and conferences.
- Support Apollo’s recruitment and onboarding processes
- Provide resource support to the project coordination team as personal commitments allow
- Support the preparation of contractor employment documentation
- Maintain training / offshore certification and travel records
- Arrange training courses, certification refreshers
- Support office HSE requirements (security, fire, first aid)
- Assist with debtor control, expediting timesheets and invoice issue
- Support creditor control
- Provide resource support to the project coordination team as personal commitments allow
- Any other duties reasonably required by senior management.
Skills, Knowledge and Expertise
- Minimum good secondary school education
- Proven communication skills (both written and verbal)
- Strong IT skills and use of Microsoft Office
- Attention to detail and a high degree of accuracy
About Apollo
Apollo is a leading engineering and advisory consultancy working across the oil and gas, sustainable infrastructure and marine energies sectors. Established in 2010, we have offices in Aberdeen, Bristol, Edinburgh, Anglesey, Pembroke, Nottingham and Genoa.
Business Support Administrator in Aberdeen employer: Apollo
Contact Detail:
Apollo Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Business Support Administrator in Aberdeen
✨Tip Number 1
Network like a pro! Reach out to people in your industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings.
✨Tip Number 2
Prepare for interviews by researching the company and role. Understand Apollo's values and how you can contribute to their mission. Tailor your answers to show you're the perfect fit!
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to build confidence. Focus on articulating your skills and experiences that align with the Business Support Administrator role.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you're genuinely interested in joining the Apollo team.
We think you need these skills to ace Business Support Administrator in Aberdeen
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Business Support Administrator role. Highlight your communication skills, IT proficiency, and any relevant office support experience to catch our eye!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the role and how you can contribute to our dynamic environment. Keep it concise but engaging!
Showcase Attention to Detail: In a fast-paced role like this, attention to detail is key. Make sure your application is free from typos and errors. A polished application shows us you care about quality!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Apollo
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Business Support Administrator. Familiarise yourself with tasks like office support, reception duties, and project coordination. This will help you demonstrate how your skills align with what they need.
✨Show Off Your Communication Skills
Since strong communication is key for this role, prepare examples that showcase your verbal and written skills. Think about times when you effectively handled calls, greeted clients, or formatted important documents. Be ready to discuss these experiences during the interview.
✨Be Ready for Practical Scenarios
Expect questions that put you in real-life situations related to the job. For instance, they might ask how you would handle a busy reception desk or manage multiple tasks at once. Practise your responses to these scenarios to show you can thrive in a fast-paced environment.
✨Highlight Your IT Proficiency
Since strong IT skills are essential, be prepared to discuss your experience with Microsoft Office and any other relevant software. You could even mention specific projects where you used these tools effectively, demonstrating your attention to detail and accuracy.
