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- Tasks: Provide administrative support to a dynamic team of investment professionals.
- Company: Join Apollo, a high-growth global alternative asset manager.
- Benefits: Competitive salary, career development, and a collaborative culture.
- Other info: Fast-paced environment with opportunities for personal and professional growth.
- Why this job: Be part of a team that values excellence and innovation in finance.
- Qualifications: Bachelor’s degree or extensive administrative experience required.
The predicted salary is between 30000 - 40000 £ per year.
The Assistant provides administrative support to a team of Investment Professionals at different levels. Responsibilities include, but are not limited to, general administrative work. The position may also require providing additional support to other members of the team as and when needs dictate.
Primary Responsibilities
- Screen a large volume of incoming calls and greet guests in a professional and courteous manner.
- Arrange complex travel plans and compose detailed itineraries, obtain necessary travel documents and visa coordination.
- Schedule and organize meetings, conferences and off-sites including all related logistics.
- Prepare and edit relevant materials for the team, including Word Documents and Excel Spreadsheets.
- Establish, develop, maintain and update filing system.
- Allocate and process expenses for professionals, including American Express and Out of Pocket expenses using the Concur expense management system.
- Handle recruitment coordination and logistics for new employees on the team.
- Compose strategic communications such as letters, memos, invitations, agendas and correspondence related to all projects and on behalf of executives. Edit for accuracy and clarity of final copy; proofread for spelling, grammar, format for consistency and make the appropriate changes.
- Manage work priorities independently and respond to business outside of normal business hours as needed.
- Perform other related general administrative tasks for executives as assigned and required.
- Use FedEx and other services to send and track priority mail.
- Coordinate closely with team and other assistants to provide phone coverage and back-up assistance.
- Allocation and coding of invoices using PeopleSoft system as needed.
- Facilitate vendor onboarding process.
Qualifications & Experience
- Bachelor’s Degree or five or more years of administrative assistance experience or training, or equivalent combination of education and experience.
- Ability to thrive in a fast-paced and rigorous work environment; demonstrated ability to prioritize competing demands and meet deadlines.
- Strong initiative and ownership of responsibilities – must demonstrate a proactive, positive attitude towards given tasks, plan ahead for potential issues and take appropriate action.
- Exemplary interpersonal skills necessary to handle sensitive and confidential situations. Role continually requires demonstrated poise, tact and diplomacy.
- Superb written and verbal communication skills. Strong attention to detail when composing and proofing materials required.
- Team-oriented and collaborative attitude is a must.
- Extensive knowledge of Microsoft Outlook and proficient in Excel, Word and PowerPoint.
- Working knowledge of office administrative procedures and operating standard office equipment.
Assistant in London employer: Apollo Management Holdings
Contact Detail:
Apollo Management Holdings Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant in London
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand what they value, especially in terms of teamwork and collaboration, so you can showcase how you fit right in with their vibe.
✨Tip Number 3
Practice your communication skills! As an Assistant, you'll need to be clear and concise. Try mock interviews with friends or family to get comfortable with articulating your thoughts and experiences.
✨Tip Number 4
Don't forget to apply through our website! It's the best way to ensure your application gets seen by the right people. Plus, it shows you're genuinely interested in joining our awesome team at Apollo.
We think you need these skills to ace Assistant in London
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Assistant role. Highlight your relevant experience in administrative support and showcase how your skills align with the responsibilities mentioned in the job description.
Show Off Your Communication Skills: Since this role requires superb written and verbal communication, ensure your application is clear, concise, and free of errors. Use professional language and demonstrate your attention to detail in every document you submit.
Highlight Your Proactivity: We love candidates who take initiative! In your application, share examples of how you've successfully managed competing demands or anticipated issues in previous roles. This will show us that you can thrive in a fast-paced environment.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re serious about joining our team at Apollo.
How to prepare for a job interview at Apollo Management Holdings
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Assistant position. Familiarise yourself with tasks like managing travel arrangements, scheduling meetings, and handling communications. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Since the role requires strong organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised competing demands and met deadlines, as this will highlight your capability to thrive in a fast-paced environment.
✨Demonstrate Communication Prowess
Given the emphasis on superb written and verbal communication skills, practice articulating your thoughts clearly. Bring along samples of your written work, like emails or reports, to showcase your attention to detail and ability to proofread for accuracy. This will reinforce your suitability for the role.
✨Be Proactive and Positive
During the interview, convey a proactive attitude by discussing how you anticipate potential issues and take initiative in your work. Share specific instances where you've gone above and beyond in your previous roles. This will resonate well with the interviewers, as they value ownership and a positive approach to responsibilities.