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- Tasks: Support senior leaders with personal and administrative tasks, managing calendars and appointments.
- Company: Join a dynamic team focused on enhancing the lives of senior executives in London.
- Benefits: Enjoy a collaborative work environment with opportunities for personal growth and development.
- Why this job: Be part of a supportive culture that values your contributions and prioritises work-life balance.
- Qualifications: Bachelor’s Degree and five years of experience as a personal assistant required.
- Other info: Experience in finance is preferred; EU work permit needed.
The predicted salary is between 36000 - 60000 £ per year.
Position Overview
The Personal Assistant role provides personal support to senior leaders across the firm. This role is part of our Family Support benefits team, aimed at reducing the friction in our senior leaders' lives by providing personal support that complements the professional support from their admins/EAs. The person will work with a team of Personal and Administrative Assistants to support our senior executives.
Primary Responsibilities
- Support senior executives with personal requests.
- Collaborate with executives’ Admins for end-to-end support, including professional to personal tasks.
- Manage multiple senior executives’ needs simultaneously, providing high-touch support and multitasking.
- Manage personal calendars and administrative tasks for executives and their families.
- Schedule personal appointments and coordinate with service providers.
- Process benefit claim reimbursements and follow-up.
- Interact with childcare providers and coordinate activities.
- Handle online shopping, deliveries, research, and reservations.
- Assist with applications for family activities and manage personal milestones/events.
- Prioritize conflicting needs, handle matters proactively, and follow through to completion.
- Arrange complex travel plans and detailed itineraries.
- Support ad hoc projects and help shape future programs.
Qualifications & Experience
- Bachelor’s Degree and at least five years as a personal assistant.
- Proactive, responsible, and client-service oriented.
- Attention to detail, confidentiality, and discretion.
- Excellent communication skills.
- Highly organized, proficient in Microsoft Office Suite.
- Experience in the finance industry is preferred.
Personal Assistant, Apollo Family Support Program employer: Apollo Global Management, Inc.
Contact Detail:
Apollo Global Management, Inc. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant, Apollo Family Support Program
✨Tip Number 1
Familiarise yourself with the specific needs of senior executives in a family support context. Research common challenges they face and think about how you can proactively address these in your role.
✨Tip Number 2
Network with current or former Personal Assistants in similar roles. They can provide valuable insights into the day-to-day responsibilities and expectations, which can help you tailor your approach during interviews.
✨Tip Number 3
Demonstrate your organisational skills by preparing a mock schedule for a senior executive. Include personal and professional tasks to showcase your ability to manage multiple priorities effectively.
✨Tip Number 4
Highlight any experience you have in the finance industry, as it’s preferred for this role. If you don’t have direct experience, consider how your skills can transfer to this environment and be ready to discuss that.
We think you need these skills to ace Personal Assistant, Apollo Family Support Program
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a personal assistant, especially any roles where you supported senior executives. Emphasise your organisational skills and ability to manage multiple tasks simultaneously.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive approach and client-service orientation. Mention specific examples of how you've successfully managed personal requests or complex travel plans in previous roles.
Highlight Relevant Skills: In your application, clearly outline your proficiency in Microsoft Office Suite and any experience you have in the finance industry. This will demonstrate your capability to handle the responsibilities outlined in the job description.
Showcase Attention to Detail: Provide examples in your application that illustrate your attention to detail and discretion. This could include managing confidential information or coordinating sensitive appointments for executives.
How to prepare for a job interview at Apollo Global Management, Inc.
✨Showcase Your Multitasking Skills
As a Personal Assistant, you'll need to juggle multiple tasks for senior executives. Be prepared to discuss specific examples from your past experience where you successfully managed competing priorities and delivered results.
✨Demonstrate Discretion and Confidentiality
Given the nature of the role, it's crucial to convey your understanding of confidentiality. Share instances where you've handled sensitive information with care and professionalism, highlighting your trustworthiness.
✨Highlight Your Communication Skills
Excellent communication is key in this position. Be ready to provide examples of how you've effectively communicated with various stakeholders, including executives, service providers, and family members, ensuring smooth operations.
✨Familiarise Yourself with the Company Culture
Research the Apollo Family Support Program and its values. Understanding their approach to family support will help you align your answers with their mission, showing that you're not just a fit for the role but also for the company.
