Contracts & Payouts Administrator
Contracts & Payouts Administrator

Contracts & Payouts Administrator

Full-Time 30000 - 42000 £ / year (est.) No home office possible
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At a Glance

  • Tasks: Manage service contracts, financial transactions, and customer settlements with precision.
  • Company: Join Apogee, a leading tech company with 30 years of experience in IT solutions.
  • Benefits: Enjoy flexible working, 33 days holiday, and enhanced family-friendly benefits.
  • Why this job: Be part of a diverse team that values your individuality and fosters innovation.
  • Qualifications: 1-2 years in contracts or finance roles; strong organisational and communication skills required.
  • Other info: Fully remote options available; quick and easy application process.

The predicted salary is between 30000 - 42000 £ per year.

ABOUT US With 30 years of industry expertise, Apogee supports organisations of all sizes and sectors by streamlining their IT needs through a single point of contact. As an independent subsidiary of HP Inc, we have the advantage of being part of one of the worlds leading technology companies, with instant access to the latest innovation all supported by our market leading service operations. Our core values – Integrity, Passion, Courtesy & Respect, Inclusivity, Knowledge, People, and Flexibility – shape our culture and guide our actions. We prioritise ethical business practices, fostering relationships and promoting diversity and inclusion. Our culture allows you to innovate and develop your career with the support of an expanding corporate and progressive organisation. We are looking for inspiring and pioneering individuals, who want to make a difference in their careers as well as in the world around them. We are proud of all our employees, who are at the heart of what we do. If you become part of our journey, everything is possible, and the opportunities are endless. At Apogee Corporation, we believe that true innovation flourishes when everyone is free to be their authentic selves. As an Equal Opportunity Employer, we are committed to creating an inclusive environment where every unique perspective is valued and celebrated. We draw on the richness of our differencesacross age, gender, gender identity, gender expression, ethnicity, sexual orientation, disabilities, religion, and beliefsbecause we know that our collective strength lies in our diversity. Here, your individuality drives our shared success, and we actively encourage you to bring your whole self to Apogee. Please take the time to look at our excellent Trustpilot reviews We have been awarded Customer Experience Foundation Membership showing our commitment to excellent customer service. JOB DETAILS We are seeking a detail-oriented and proactive Contracts & Payouts Administrator to join our Contracts Division. This non-managerial position plays a critical role in ensuring the smooth management of service contracts, financial transactions, and customer settlements. The ideal candidate will be highly organised, capable of managing multiple priorities, and confident communicating with internal teams and external partners. This role offers the opportunity to contribute directly to operational efficiency, financial accuracy, and customer satisfaction across the business. Load new service contracts accurately into the ERP system Generate initial customer invoices and handle related administration Manage amendments and resolve contractual queries Apply annual price increases per contractual terms Issue credit notes and re-invoices as needed Finalise contracts and maintain up-to-date records Payouts & Funding Coordination Use funding platforms to manage queries and support payout efficiency Upload documentation to funding portals Collaborate with sales to resolve funding issues and avoid delays Prepare funder packs post-delivery Monitor received payments against forecasts and report accordingly Financial Reporting & Forecasting Maintain and update cash forecasting tools Work with Finance to ensure accurate reporting Ensure timely completion of invoicing tasks Produce monthly activity reports and flag training needs where necessary Internal Collaboration & Communication Assign daily tasks using internal dashboards Communicate effectively across departments to resolve queries Work collaboratively via shared inboxes Ensure inboxes are managed and responded to efficiently Compliance & Documentation Process contracts in accordance with funder regulations Create and distribute accurate documentation using e-signature tools Provide detailed summaries when deals deviate from expected margins Verify documentation for correct signatories and audit trails Run reports to track outstanding queries and deal progress For roles with office-based hybrid working: A typical working pattern is Monday to Friday, 08:30 to 17:30, with a one-hour lunch break. This role also offers flexibility to work from home, typically two days per week for a five-day working week. For fully remote roles: A typical working pattern is Monday to Friday, 08:30 to 17:30, with a one-hour lunch break. This role is fully remote and home-based. Attendance at our offices is required periodically for team meetings and training. SKILLS AND EXPERIENCE REQUIRED Minimum 1-2 years\’ experience in a contracts, finance, or administrative support role, ideally within a commercial or service-driven environment. Proficient in Microsoft Word, Outlook, and Excel (basic level) Exceptional organisational skills with the ability to multitask and meet deadlines High attention to detail and accuracy Strong written and verbal communication skills Self-motivated, with the ability to work independently and in a team Proactive and solution-oriented approach Desirable Experience understanding of contract types Familiarity with contract terms and conditions and use of ledger systems. BENEFITS Flexible working options 33 days holiday including bank holidays Holiday purchase scheme Enhanced family friendly benefits (maternity, adoption, paternity and IVF) 2 paid days off per year for voluntary work to support our local communities Staff Reward Scheme Pension scheme Life assurance 4 x salary Sponsorship for professional development and memberships Employee Assistance Programme, including access to a virtual GP and financial wellbeing support Mental health first aider support programme Cycle2work scheme Discounted Gym Membership Eye care voucher scheme Free flu vaccinations Employee social events and recognition activities throughout the year HP Employee discount programmes Mobile phone discounts Apogee Corporation is dedicated to fostering a diverse and inclusive workplace and is proud to be an equal opportunity employer. We welcome applicants from all backgrounds and are open to discussing flexible working arrangements. We actively support work-life balance and encourage candidates to share any flexibility requirements, which we will do our best to accommodate where possible within the needs of the role and the business. If flexibility is important to you, please include this information in the salary section of your application, after stating your salary expectations, so we can discuss it early in the process. If you have a disability or health condition and require any reasonable adjustments during the application or recruitment process, please contact us on 0345 300 9955and ask to speak to the Talent Team. We are committed to ensuring an inclusive and accessible experience for all applicants. Apogee reserves the right to close this advertisement or withdraw the role at any time, should sufficient applications be received or recruitment needs change. We encourage interested candidates to apply promptly to avoid disappointment. Our application form is quick and easy no need to repeat your entire CV, we promise! TPBN1_UKTJ

Contracts & Payouts Administrator employer: Apogee Corporation**

Apogee Corporation is an exceptional employer that prioritises employee growth and inclusivity, offering a supportive work culture where innovation thrives. With flexible working options, generous holiday allowances, and a commitment to professional development, employees are empowered to balance their personal and professional lives while contributing to meaningful projects within a leading technology company. Join us in a dynamic environment that values your individuality and fosters collaboration, making every day an opportunity for success.
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Contact Detail:

Apogee Corporation** Recruiting Team

StudySmarter Expert Advice 🤫

We think this is how you could land Contracts & Payouts Administrator

✨Tip Number 1

Familiarise yourself with the specific software and tools mentioned in the job description, such as ERP systems and funding platforms. Being able to demonstrate your proficiency in these areas during the interview can set you apart from other candidates.

✨Tip Number 2

Highlight your organisational skills by preparing examples of how you've successfully managed multiple priorities in previous roles. This will show that you can handle the demands of the Contracts & Payouts Administrator position effectively.

✨Tip Number 3

Research Apogee Corporation's core values and think about how your personal values align with theirs. Be ready to discuss this alignment in your interview, as cultural fit is important to them.

✨Tip Number 4

Prepare questions for your interview that reflect your interest in their commitment to diversity and inclusion. This shows that you value their culture and are eager to contribute positively to their team environment.

We think you need these skills to ace Contracts & Payouts Administrator

Attention to Detail
Organisational Skills
Multitasking
Microsoft Excel (Basic Level)
Microsoft Word
Microsoft Outlook
Written Communication Skills
Verbal Communication Skills
Proactive Problem-Solving
Understanding of Contract Types
Familiarity with Contract Terms and Conditions
Experience with Ledger Systems
Financial Reporting
Customer Service Orientation

Some tips for your application 🫡

Tailor Your CV: Make sure your CV highlights relevant experience in contracts, finance, or administrative support. Use keywords from the job description to demonstrate that you meet the specific requirements of the Contracts & Payouts Administrator role.

Craft a Compelling Cover Letter: Write a cover letter that showcases your organisational skills and attention to detail. Mention specific examples of how you've successfully managed contracts or financial transactions in previous roles, and express your enthusiasm for contributing to Apogee's mission.

Highlight Relevant Skills: In your application, emphasise your proficiency in Microsoft Word, Outlook, and Excel. Also, mention any experience with contract types and ledger systems, as these are desirable skills for the position.

Showcase Your Communication Skills: Since the role requires effective communication across departments, provide examples in your application of how you've successfully collaborated with teams or resolved queries in past positions. This will demonstrate your ability to thrive in a collaborative environment.

How to prepare for a job interview at Apogee Corporation**

✨Understand the Company Culture

Before your interview, take some time to research Apogee's core values and culture. Familiarise yourself with their commitment to integrity, inclusivity, and innovation. This will help you align your answers with what they value most.

✨Showcase Your Organisational Skills

As a Contracts & Payouts Administrator, being organised is key. Prepare examples from your past experiences that demonstrate your ability to manage multiple priorities and maintain attention to detail. Highlight any tools or methods you use to stay organised.

✨Prepare for Scenario-Based Questions

Expect questions that assess your problem-solving skills and how you handle contractual queries. Think of specific scenarios where you successfully resolved issues or improved processes, and be ready to discuss them in detail.

✨Communicate Effectively

Strong communication skills are essential for this role. Practice articulating your thoughts clearly and concisely. Be prepared to discuss how you would collaborate with internal teams and external partners to resolve queries and ensure smooth operations.

Contracts & Payouts Administrator
Apogee Corporation**

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