Job Role - Facilities Contract Support Administrator
Location – Manchester based with some occasional travel to North West Regional Contracts
Hours – Monday to Friday, 8am-5pm
Primarily located in the Manchester Apleona Office, M3 2LF
As Facilities Contract Support Administrator , we're looking for someone to provide Contract Administration Support to our region's division, engineers, contract managers, and clients across our site portfolio.
In this role, you will act as the escalation point for the Facilities Helpdesk and report directly to the Contract Manager. You will be the lead on delivering small works, remedial quotes and assist the projects team with larger works.
As Facilities Contract Support Administrator, you will also be responsible for ensuring the sites within your portfolio are meeting compliance targets reactively and with the due planned preventative maintenance tasks.
Some duties include -
J ob Scheduling & Coordination:
Raise quotes on the Vanity/Navision Systems
Organise Planned Preventative Maintenance with internal and external Stakeholders ensuring compliance is to the best possible standard
Schedule engineers or subcontractors and ensure all materials, permits, and documentation are arranged.
Coordinate site access, RAMS, and compliance paperwork.
Prepare, format, and issue quotations for small works and remedial tasks based on engineer reports, site notes, or client requests and subcontractor reports
Track acceptance of quotes and follow up with clients as required.
Communication & Customer Service:
Weekly reporting meetings with the management team to discuss site portfolio
Regularly communicating with the Finance Administrator to discuss jobs on WIP and No Cost Job Reports. ...
Facilities Contract Support Administrator in Manchester employer: Apleona
Join a dynamic and supportive team as an M&E Contract Manager in the North West Region, where your contributions are valued and recognised. Our company prioritises employee well-being with a strong focus on professional development, offering numerous growth opportunities and a collaborative work culture that fosters innovation. Experience the unique advantage of working in a thriving environment that not only cares for its people but also encourages a business-focused mindset to drive success.
