At a Glance
- Tasks: Support administration and helpdesk functions in a dynamic facilities management team.
- Company: Join Apleona, a leading UK provider of integrated facilities management.
- Benefits: Enjoy 33 holiday days, employee discounts, and access to health & wellbeing resources.
- Other info: Full training provided and excellent career growth opportunities await you.
- Why this job: Be part of a friendly team and gain valuable experience in a fast-paced environment.
- Qualifications: Organised, collaborative, with a background in administration or relevant qualifications.
The predicted salary is between 28500 - 29000 £ per year.
The details for the selected vacancy are shown below.
- Advert Title Administrator
- Advert Text
- Administrator
- Location - Livingston, EH54 8AF
- Hours - Monday - Friday, 9:00am - 17:30pm
- 33 Holiday Days, including Bank Holidays
- Employee discounts via Reward Gateway
- Overtime rates
- Cycle to work scheme
- Access to a virtual GP
- Access to a health & wellbeing app
- We’re currently looking to recruit an
Administrator to join our Facilities Management team in West Lothian.
The successful candidate will be responsible for administration and helpdesk support across the regions.
Key responsibilities will include;
- Ensuring operationally completed jobs are compliant by checking all relevant documentation is present on the job prior to moving to financial completion.
- Costing operationally completed chargeable jobs in accordance with contract rates and the agreed scope of works.
- Ensuring all current and new subcontractors are live and ready to use when required by branch.
- Actively onboarding new subcontractors to ensure we have the correct specialisms to hand.
- Ensure all existing and new subcontractors are set up and using MSP.
- Rectification of subcontractor and supplier invoice queries.
- Streamline the use of subcontractors throughout FM ensuring where applicable we have a preferred specialist contractors and gain value for money.
- Ensure all supplier invoice queries are dealt with in a timely manner to assist in timely payments to suppliers.
- Other admin duties as and when identified and required, creating a continuous improvement environment.
- Support central administrator.
As an Apleona Administrator, we’re looking for
- A similar work-based background or qualification
- Can demonstrate an understanding of PPM, reactive maintenance and service levels
- Experience of Sub-contractor and resource management
- Organised, collaborative, willing to learn
- Full, current driving licence, able to work alone or as part of a team, demonstrates company values e. g. customer first
In return, we’ll provide you with full training once you start and make sure that you have everything you need to do a great job and be part of our awesome team.
Apleona is a UK provider of integrated facilities management.
With a client base that extends across 520 UK operational sites, we employ over 1500 talented people to deliver service solutions that work for our clients.
Our culture is fast paced, challenging and above all, friendly and we are looking for you to join us!
This role sits within Morrison Facilities Services, part of Apleona Group.
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Administrator in Livingston employer: Apleona Hsg S.P.A.
Apleona Hsg S.P.A. is an excellent employer for those seeking a rewarding role in security within the vibrant city of Preston. With a strong focus on employee development, we provide comprehensive training and a supportive work culture that values teamwork and customer service excellence. Our benefits, including discounts and health resources, ensure that our staff feel valued and motivated to contribute to a safe and welcoming environment for all.
