At a Glance
- Tasks: Raise invoices, track billing, and liaise with suppliers to ensure accuracy.
- Company: Join Apleona, a dynamic team in Dublin focused on excellence.
- Benefits: Competitive salary, supportive work environment, and career development opportunities.
- Other info: Collaborative atmosphere with opportunities for growth and learning.
- Why this job: Be part of a key role that ensures financial accuracy and supports operations.
- Qualifications: Experience in Facilities Management and strong organisational skills required.
The predicted salary is between 30000 - 40000 € per year.
At Apleona, we are always on the lookout for dynamic and talented individuals to join our team in Dublin. Currently, we are recruiting for a Billing Administrator to join our team for this key account.
Shift Pattern: Monday to Friday 9:00 - 17:00
Key Responsibilities:
- Raise and issue invoices to clients for completed works in line with agreed timeframes.
- Maintain an accurate tracker of all works pending billing to ensure no revenue is missed.
- Liaise with suppliers to obtain outstanding invoices promptly.
- Ensure all billing is completed accurately, applying correct rates, margins, and VAT.
- Cross-check sales quotes against invoices to ensure alignment and highlight any discrepancies.
- Escalate any work with confirmed payment or commercial risk to the Account Manager.
- Support the month-end billing process to ensure deadlines are met.
- Maintain strong attention to detail and ensure all financial records are up to date and auditable.
- Work closely with operations and finance teams to resolve any billing queries.
Experience & Qualifications:
- Proven experience in Facilities Management within a multi-site or complex environment.
- Strong knowledge of hard services, building systems, and statutory compliance requirements.
- Experience managing planned preventative maintenance programmes.
- Experience coordinating contractors and managing service delivery performance.
- Strong understanding of health & safety legislation and compliance frameworks.
- Experience working with BMS and building systems.
- Excellent organisational, communication, and stakeholder management skills.
We look forward to your application!
Billing Administrator in Bedford employer: Apleona GmbH
Apleona is an exceptional employer that fosters a collaborative and supportive work culture in Dublin, where employees are encouraged to grow and develop their skills. As a Billing Administrator, you will benefit from a structured work schedule, competitive remuneration, and opportunities for professional advancement within the dynamic field of Facilities Management. Join us to be part of a team that values precision, teamwork, and excellence in service delivery.
StudySmarter Expert Advice🤫
We think this is how you could land Billing Administrator in Bedford
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, especially those who work at Apleona or similar companies. A friendly chat can sometimes lead to insider info about job openings or even a referral.
✨Tip Number 2
Prepare for the interview by researching Apleona and understanding their billing processes. Show us that you know what it takes to raise and issue invoices accurately, and how you can maintain strong attention to detail.
✨Tip Number 3
Practice common interview questions related to billing and finance. We want to see how you handle discrepancies and manage billing queries, so be ready to share examples from your past experience.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows us you’re genuinely interested in joining our team.
We think you need these skills to ace Billing Administrator in Bedford
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Billing Administrator role. Highlight your experience in Facilities Management and any relevant skills that match the job description. We want to see how you fit into our team!
Showcase Your Attention to Detail:Since this role requires strong attention to detail, include examples in your application that demonstrate your ability to maintain accurate records and manage billing processes. We love candidates who can spot discrepancies!
Be Clear and Concise:When writing your cover letter, keep it clear and concise. We appreciate straightforward communication, so get to the point while still showcasing your personality and enthusiasm for the role.
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the position. We can’t wait to hear from you!
How to prepare for a job interview at Apleona GmbH
✨Know Your Numbers
As a Billing Administrator, you'll be dealing with invoices and financial records. Brush up on your knowledge of VAT rates, margins, and how to cross-check sales quotes against invoices. Being able to discuss these details confidently will show that you understand the role's requirements.
✨Showcase Your Attention to Detail
This role requires a strong attention to detail, so prepare examples from your past experience where you've successfully maintained accurate records or caught discrepancies. Highlighting these moments will demonstrate your capability to handle the responsibilities of the position.
✨Familiarise Yourself with Facilities Management
Since the job involves working in a multi-site environment, make sure you understand the basics of facilities management, especially hard services and compliance requirements. Being able to speak about your experience in this area will set you apart from other candidates.
✨Prepare for Team Collaboration Questions
You'll need to work closely with operations and finance teams, so think of examples that showcase your communication and stakeholder management skills. Be ready to discuss how you've resolved billing queries in the past and how you approach teamwork.
