At a Glance
- Tasks: Coordinate meetings, manage calendars, and support the team with administrative tasks.
- Company: Join Vanguard, a mission-driven company focused on client wellbeing.
- Benefits: Enjoy a hybrid work model, competitive salary, and opportunities for personal growth.
- Other info: Great opportunity for career advancement in a dynamic environment.
- Why this job: Be part of a collaborative culture that values your contributions and supports your development.
- Qualifications: Two years of administrative experience and strong organisational skills required.
The predicted salary is between 25000 - 32000 £ per year.
Duties and Responsibilities
- Communicates continuously with the Vanguard internal administrative team to coordinate coverage, help drive priorities forward, anticipate needs, and ensure operational excellence
- Schedules meetings, coordinates location, notifies parties, and tracks attendance. Makes travel arrangements and orders refreshments if necessary.
- Orders and inventories department office supplies as needed. Monitors expenditures.
- Types and/or prepares memos, correspondence, reports, meeting minutes, presentations, and other materials.
- Maintains calendar for department.
- Follows established procedures and guidelines, with limited opportunity to exercise independent judgement.
- Participates in special projects and performs other duties as assigned.
Qualifications
- Minimum of two years administrative or secretarial experience, preferably in a medium to large size department in a corporate setting.
- High school diploma or an equivalent combination of training and experience; Associate's degree or Secretarial School degree preferred.
- Special Factors
Sponsorship Vanguard is not offering visa sponsorship for this position.
About Vanguard
At Vanguard, we don't just have a mission-we're on a mission.
To work for the long-term financial wellbeing of our clients.
To lead through product and services that transform our clients' lives.
To learn and develop our skills as individuals and as a team.
From Malvern to Melbourne, our mission drives us forward and inspires us to be our best.
How We Work
Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection.
We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.
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