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For Companies At a Glance
- Tasks: Coordinate exciting events from planning to execution, ensuring everything runs smoothly.
- Company: Join APL Media, a vibrant agency with over 25 years in travel and lifestyle media.
- Benefits: Enjoy hybrid working, healthcare support, enhanced parental leave, and fun social events.
- Why this job: Be part of a creative team delivering impactful events that engage audiences and build connections.
- Qualifications: 2-3 years in event planning, strong communication skills, and a knack for organisation.
- Other info: Opportunity for ongoing training and a summer hiking trip with the team.
The predicted salary is between 30000 - 42000 £ per year.
APL Media is looking for an enthusiastic and experienced Event Coordinator to join our friendly, fast-paced team on a 13-month maternity leave contract. This role offers the exciting opportunity to coordinate and support delivery of major consumer and industry events including the National Geographic Traveller (UK) Food Festival, National Geographic Traveller (UK) Masterclasses, Travel Media Awards, and tailor-made panel or hospitality events. You’ll work closely with the Head of Events, sponsors, suppliers and internal teams to ensure every event runs smoothly, creatively and professionally.
Key Responsibilities
- Plan and execute events: Lead smaller-scale events independently and support the Head of Events on larger-scale productions, from ideation to delivery.
- Manage budgets: Monitor and manage event budgets to ensure cost-effectiveness and maximum return on investment.
- Coordinate suppliers: Source, negotiate and liaise with venues, caterers, AV teams and other suppliers to ensure quality and value.
- Engage stakeholders: Build and maintain strong relationships with internal teams, sponsors, partners and external stakeholders.
- Oversee logistics: Manage registrations, accommodation, transportation, event set-up, and on-site operations.
- Evaluate performance: Compile post-event reports with KPIs, feedback and recommendations for continuous improvement.
About You
- Minimum 2–3 years' experience in event planning, coordination or production (media/events industry experience is a plus).
- Excellent written and verbal communication skills.
- Strong organisational and time-management abilities.
- Positive team player with the ability to work across departments.
- Creative thinker with strong problem-solving skills.
- Comfortable working under pressure and managing multiple projects simultaneously.
- Familiarity with tools like Eventbrite, Asana or similar platforms (preferred).
Benefits
- Hybrid working model (3 office days, 2 remote).
- Medicash healthcare plan (including mental health support and discounted gym).
- Enhanced parental leave.
- One charity day per year.
- Office closure over Christmas week.
- Regular social events and summer hiking trip.
- Cycle to work scheme.
- Ongoing training and development.
How to Apply
If you’re excited by this opportunity, please send your CV and a short cover letter explaining why you’d be a great fit. Apply via LinkedIn or email: careers@aplmedia.co.uk (Subject line: Event Coordinator Mat Leave). Note: Only shortlisted applicants will be contacted.
About APL Media
APL Media is a growing, independent media and publishing agency based in Kentish Town, London, with a 25+ year legacy in travel and lifestyle media. Our close-knit, talented team produces engaging content across print, digital and live event platforms. Visit: aplmedia.co.uk
Contact Detail:
APL Media Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Event Coordinator (City of London)
✨Tip Number 1
Network with professionals in the events industry, especially those who have experience with major consumer events. Attend industry meetups or webinars to connect with potential colleagues and learn about the latest trends.
✨Tip Number 2
Familiarise yourself with tools like Eventbrite and Asana, as these are preferred by the hiring team. Consider taking a short online course to boost your skills and demonstrate your commitment to mastering these platforms.
✨Tip Number 3
Research APL Media and their past events to understand their style and audience. This knowledge will help you tailor your conversations during interviews and show that you're genuinely interested in their work.
✨Tip Number 4
Prepare examples of how you've successfully managed event logistics in the past. Be ready to discuss specific challenges you faced and how you overcame them, as this will highlight your problem-solving skills and experience.
We think you need these skills to ace Event Coordinator (City of London)
Some tips for your application 🫡
Tailor Your Cover Letter: Make sure to customise your cover letter for the Event Coordinator position. Highlight your relevant experience in event planning and coordination, and explain how your skills align with the responsibilities outlined in the job description.
Showcase Relevant Experience: In your CV, emphasise your 2-3 years of experience in event planning or production. Include specific examples of events you have coordinated, focusing on your role in managing budgets, coordinating suppliers, and engaging stakeholders.
Highlight Communication Skills: Since excellent written and verbal communication skills are crucial for this role, ensure that your application reflects your ability to communicate effectively. Use clear and concise language in your cover letter and CV.
Demonstrate Problem-Solving Abilities: In your application, provide examples of how you've creatively solved problems during past events. This will showcase your ability to think on your feet and manage multiple projects under pressure, which is essential for the Event Coordinator role.
How to prepare for a job interview at APL Media Limited
✨Showcase Your Event Experience
Make sure to highlight your previous experience in event planning and coordination. Be ready to discuss specific events you've managed, the challenges you faced, and how you overcame them. This will demonstrate your capability to handle the responsibilities of the role.
✨Demonstrate Strong Communication Skills
Since the role involves liaising with various stakeholders, it's crucial to showcase your excellent written and verbal communication skills. Prepare examples of how you've effectively communicated with sponsors, suppliers, and team members in past roles.
✨Prepare for Budget Management Questions
As managing budgets is a key responsibility, be prepared to discuss your experience with budget monitoring and cost-effectiveness. Bring examples of how you've successfully managed budgets in previous events and any tools you used to track expenses.
✨Exhibit Your Problem-Solving Skills
Event coordination often comes with unexpected challenges. Be ready to share instances where you've had to think creatively to solve problems under pressure. This will show your potential employer that you can handle the fast-paced environment of their team.
